Import Documentation Specialist (1330)

SS Supply Chain Solutions; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

SS Supply Chain Solutions in Mumbai seeks an experienced import operations professional to oversee end-to-end activities, including document review, CHA coordination, and customs clearance.

You will lead cross-functional collaboration with procurement, sales, and warehouse as well as freight forwarders, ensuring timely delivery, monitoring KPIs, and driving cost-saving initiatives through data analysis and process improvements.

Qualifications

• In-depth knowledge of international trade regulations, customs procedures, import documentation, and incoterms.
• Strong experience in import operations management, logistics coordination, and supply chain management.
• Proven leadership, communication, and analytical problem-solving skills for stakeholder management.
• Proficiency in import management systems and software.

Responsibilities

• Manage end-to-end import operations from shipments to customs clearance.
• Coordinate with CHA, freight forwarders, planners, and suppliers on documents and ETA.
• Prepare and forward documents such as BOE, DSR reports, and dashboards.
• Generate import performance metrics and cost analysis.
• Collaborate with procurement, sales, and warehouse for smooth import activities.
• Ensure accurate filing on IMEA portal and MRP labelling coordination.

Skills

International trade regulations

Customs procedures

Import documentation

Incoterms

Import operations management

Logistics coordination

Supply chain management

Leadership

Communication skills

Analytical problem solving

Import management systems

Job description

• Experience in Import Shipments and Import Courier Shipments
• Receipt of original Shipping documents from planners/suppliers and Mail room
• To check shipping Documents and forward to respective CHA’s for processing
• Checking and confirmation on draft BL received from suppliers
• Follow-up with CHA for ETA
• Follow-up with freight forwarder for quotation/ETA and shipping documents in case of Ex-work shipments
• Follow up with planners and forwarders in case of any discrepancy in shipping documents
• To check custom check list and give approval for BOE filling.
• To check duty payment request and forward to finance for payment
• Follow up with finance for duty payment
• Follow-up with CHA for consignment clearance from port to CFS.
• In case of custom query co-ordinate with CHA for timely closer and necessary documentation.
• Co-ordinate with CHA for MRP Labelling in case of MRP products
• Insurance procedure in case of damaged material received at port.
• Co-ordinate with transporter and CHA for material clearance from CFS to respective receiving locations.
• Close follow-up with transporter for timely delivery.
• Circulating complete DSR report to planner on daily basis
• Circulation of Dashboard on daily basis
• Container detention and other additional charges approval from management
• Custom refund and other custom process
• Coordinate with respective planners and plant/warehouse for pending container delivery dates & movement
• Any other work related to import assign by team
• Download COA
• MBR & Other reports
• Misc report - FCL/LCL, DHL Supplier
• Courier Shipments (Extra Efforts)
• OI Shipments
• Detention and Late fees report - Weekly
• Uploading Set of Import documents and filling details of each shipments on IMEA portal
• Vehicle planning and sharing Eway bill request
• Sharing details of Ready for delivery sheet with all respective WH and planners
• Co-ordinate with CHA for MRP Labelling in case of MRP products
• To check and share DO authority letter and Annexure declaration duly signed and stamped to CHA

Reporting and Analysis:

• Generate regular reports on import performance metrics, including key performance indicators (KPIs) like on-time delivery, customs clearance times, and cost analysis.
• Analyze import data to identify cost-saving opportunities and implement strategies to optimize import logistics.

Stakeholder Management:

• Collaborate with internal departments (e.g., procurement, sales, warehouse) to ensure smooth coordination of import activities.
• Build and maintain strong relationships with external partners including freight forwarders, customs brokers, and international suppliers.

Required Skills and Qualifications:

• In-depth knowledge of: International trade regulations, customs procedures, import documentation, incoterms
• Strong experience in: Import operations management, logistics coordination, and supply chain management
• Proven leadership skills: Ability to lead and motivate a team, delegate tasks effectively
• Excellent communication and interpersonal skills: Ability to interact effectively with internal and external stakeholders
• Analytical and problem-solving skills: Ability to identify and resolve complex issues related to import operations
• Proficiency in import management systems and software

Required Skills

Import End to End Process Managament Import MIS support Team Handling Import Documentation Managament