Immigration Case Worker

Knowbal migration and education; Gandhinagar; On-site; INR 335,000 - 670,000; Full time

Job summary

Knowbal Migration & Education in Gandhinagar is seeking an Immigration Case Worker for an on-site role. You will prepare visa and education applications from client documents and coordinate with clients daily via email, phone, and WhatsApp.

Ideal candidates have 2–3 years in admin or client services, strong written English, and are proficient in MS Office and a CRM system. This is a full-time, office-based position in Gujarat.

Qualifications

• 2–3 years in administration, documentation or client services where accurate data entry mattered.
• Clear, correct professional written English.
• Experience working mainly in writing (email, CRM, chat) with remote managers.
• Confident with MS Office and at least one CRM system.

Responsibilities

• Prepare student, skilled, employer-sponsored and family visa applications, and education applications, from RMA instructions
• Check every detail against the source documents before you send a form for review
• Be the day-to-day contact for assigned clients by email, phone and WhatsApp, giving status updates and explaining document requirements
• Follow up outstanding documents and flag unresponsive clients early
• Organise, file and check client documents for completeness, expiry dates, translations and certification
• Keep application status, key dates and tasks current in the CRM, and log every client interaction the same day
• Generate invoices, track payments and send payment reminders

Skills

Professional written English

CRM usage

Tools

MS Office

CRM system

Job description

Knowbal Migration & Education

Location: Gandhinagar, Gujarat (work from office)
Working Hours: 5:00 am – 1:00 pm IST
Employment type: Full-time
Experience: Min 2–3 years
Salary: ₹30,000 – ₹60,000 per month, depending on experience

About Knowbal

Knowbal Migration & Education is an Australian migration and education consultancy, headquartered in Melbourne. We help students, skilled professionals and families with visa and education pathways to Australia.

About the role

As an Immigration Case Worker, you prepare visa and education application forms from client documents and are the day-to-day contact for your assigned clients. You keep files, CRM records and client updates current, and you pass any questions that need immigration advice to the RMA.

Key responsibilities

• Prepare student, skilled, employer-sponsored and family visa applications, and education applications, from RMA instructions
• Check every detail against the source documents before you send a form for review
• Be the day-to-day contact for assigned clients by email, phone and WhatsApp, giving status updates and explaining document requirements
• Follow up outstanding documents and flag unresponsive clients early
• Organise, file and check client documents for completeness, expiry dates, translations and certification
• Keep application status, key dates and tasks current in the CRM, and log every client interaction the same day
• Generate invoices, track payments and send payment reminders

Requirements

• 2–3 years in administration, documentation or client services where accurate data entry mattered
• Clear, correct professional written English
• Experience working mainly in writing (email, CRM, chat) with remote managers
• Confident with MS Office and at least one CRM system

Preferred

• Experience in a high-volume, deadline-driven role
• Client-facing experience explaining processes or requirements
• Background in migration, education, visas or other form-heavy regulated admin
• Familiarity with Australian visa categories