Human Resources Associate

HeapTrace Technology; Pune District, Pimpri-Chinchwad; On-site; INR 420,000 - 620,000; Full time

Job summary

HeapTrace Technology in Pune is seeking an HR Associate to support Talent Acquisition, HR Operations, and Learning & Development. You will handle day-to-day hiring, employee records, onboarding, and training coordination to keep the employee lifecycle running smoothly.

The role involves sourcing candidates, maintaining HRIS data, coordinating interviews, and preparing training materials. A background in HR with 1 year of relevant experience and proficiency in MS Excel and MS Office is preferred.

Qualifications

• Bachelor's or Master's degree in HR, Management, or related field.
• 1 year of HR experience covering recruitment and HR operations.
• Experience with job portals (Naukri, LinkedIn) and applicant tracking.
• Familiarity with HRIS and proficiency in MS Excel and MS Office.
• Strong written and verbal communication skills.
• Good organisation, attention to detail, and ability to handle confidential information.

Responsibilities

• Source candidates through job portals, LinkedIn, and referrals.
• Screen resumes, conduct initial telephonic screening, and shortlist candidates.
• Schedule interviews and coordinate with hiring managers and panels.
• Maintain the candidate tracker and interview feedback records.
• Prepare offer letters and coordinate joining formalities.
• Maintain and update employee records and HRIS data.
• Support onboarding, induction, and joining documentation.
• Track attendance and leave records and assist with related queries.
• Prepare HR letters, documentation, and MIS reports (headcount, attrition, hiring status).
• Coordinate training calendars, sessions, and participant nominations.
• Track training attendance, feedback, and completion.
• Assist in identifying training needs and preparing training material.
• Prepare training reports and effectiveness summaries.

Skills

Communication skills

Organization

Attention to detail

Stakeholder management

Confidentiality

Education

Bachelor's or Master's in HR/Management

Tools

HRIS

MS Excel

MS Office

ATS / Applicant Tracking

Job description

We are looking for an HR Associate to support our HR team across Talent Acquisition, HR Operations, and Learning & Development. You will handle the day-to-day work of hiring, employee records, onboarding, and training coordination, and help keep the employee lifecycle running smoothly.

Key Responsibilities

Talent Acquisition (TA)

• Source candidates through job portals, LinkedIn, and referrals
• Screen resumes, conduct initial telephonic screening, and shortlist candidates
• Schedule interviews and coordinate with hiring managers and panels
• Maintain the candidate tracker and interview feedback records
• Prepare offer letters and coordinate joining formalities

HR Operations

• Maintain and update employee records and HRIS data
• Support onboarding, induction, and joining documentation
• Track attendance and leave records and assist with related queries
• Prepare HR letters, documentation, and MIS reports (headcount, attrition, hiring status)

Learning & Development (L&D)

• Coordinate training calendars, sessions, and participant nominations
• Track training attendance, feedback, and completion
• Assist in identifying training needs and preparing training material
• Prepare training reports and effectiveness summaries

Requirements

• Bachelor's or Master's degree in HR, Management, or a related field (MBA/PGDM in HR preferred)
• 1 year of relevant experience in HR, ideally covering recruitment and HR operations
• Working knowledge of job portals (Naukri, LinkedIn) and applicant tracking
• Familiarity with HRIS and proficiency in MS Excel and MS Office
• Strong written and verbal communication skills
• Good organisation, attention to detail, and ability to handle confidential information
• Ability to coordinate with multiple stakeholders and manage deadlines