Human Resource Officer

DMart; Vadodara; On-site; INR 420,000 - 700,000; Full time

Job summary

DMart is seeking a diligent HR professional to manage Recruitment & Workforce Planning at the store level, covering on-role and 3P staff, candidate screening, interview scheduling, and peak-season hiring forecasts.

The role also handles onboarding and offboarding, document verification, biometric setup, inductions, attendance and payroll coordination, vendor compliance, statutory compliance, and employee relations across stores.

Responsibilities

• Coordinate store-level recruitment for on-role and third-party (3P) contractual staff, screen candidates, schedule interviews, and forecast hiring needs during peak seasons.
• Manage joining formalities for new joinees, verify statutory documentation (identity, address, education, and date of birth proof).
• Configure biometric entries, conduct induction briefings, and facilitate exit/separation processes.
• Generate monthly biometric attendance reports, maintain leave trackers, cross-check attendance records, and coordinate salary disbursements with vendors.
• Oversee third-party vendor compliance, validating vendor invoices against attendance, gross salaries, basic pay, statutory deductions, and margins prior to payment approvals.
• Ensure full compliance with labour laws (PF, ESIC, Professional Tax, LWF), maintain statutory registers and abstracts, and coordinate inspections.
• Conduct regular store floor walks to connect with staff, address day-to-day employee queries, resolve grievances with store management, and handle escalations.
• Coordinate store-level employee training sessions, maintain training logs, organize employee engagement initiatives, and ensure health, safety, and grooming standards.
• Maintain updated physical personnel files and digital databases for all store employees, tracking status changes and internal transfers.

Job description

Recruitment & Workforce Planning:

Coordinate store-level recruitment for on-role and third-party (3P) contractual staff, screen candidates, schedule interviews, and forecast hiring needs during peak seasons.

Onboarding & Offboarding:

Manage joining formalities for new joinees, verify statutory documentation (identity, address, education, and date of birth proof), configure biometric entries, conduct induction briefings, and facilitate exit/separation processes.

Attendance, Leave & Payroll Management:

Generate monthly biometric attendance reports, maintain leave trackers, cross-check attendance records, and coordinate salary disbursements and salary slip distributions with vendors and corporate payroll.

3P Vendor & Invoice Checking:

Oversee third-party vendor compliance, validating vendor invoices against attendance, gross salaries, basic pay, statutory deductions, and margins prior to payment approvals.

Statutory Compliance & Audit Support:

Ensure full compliance with labour laws (PF, ESIC, Professional Tax, LWF), maintain statutory registers and abstracts, manage notice board displays, and coordinate inspections.

Employee Relations & Grievance Handling:

Conduct regular store floor walks to connect with staff, address day-to-day employee queries, resolve grievances in coordination with store management, and handle disciplinary escalations.

Training, Welfare & Engagement:

Coordinate store-level employee training sessions, maintain training logs, organize employee engagement initiatives, and ensure adherence to workplace health, safety, and grooming standards.

Personnel Records & Data Management:

Maintain updated physical personnel files and digital databases for all store employees, tracking status changes, internal transfers, and key HR metrics.