HRIS Specialist | Pune or Noida

TransPerfect; India; On-site; INR 600,000 - 1,200,000; Full time

Job summary

TransPerfect in India is seeking an HRIS Specialist to manage HRIS data across onboarding, payroll, and employee records in Workday, ensuring compliance with hiring, termination, and confidentiality requirements.

You will generate headcount and HRIS reports, support global HR teams, and drive system improvements through audits, testing, and training of users.

Qualifications

• 3–5 years of HRIS experience.
• Proficient with Excel and report writing tools.
• Bachelor’s degree or equivalent and ability to handle confidential information.
• Experience with HRIS platforms (Workday, ADP, Paybooks).
• Strong communication and analytical skills.

Responsibilities

• Assist with pre-onboarding and onboarding for new hires with accurate HRIS data entry.
• Provide Help workspace support and first point of contact.
• Process mass employee transactions and maintain HRIS data accuracy.
• Investigate and resolve HRIS data integrity issues.
• Create ad-hoc and scheduled HRIS reports to support operations.
• Design and distribute monthly/quarterly/year-end HRIS reports.
• Develop audit queries to ensure data integrity and propose corrective actions.
• Contribute to system improvements and testing for HRIS upgrades.
• Provide training and support to users; create training materials.

Skills

HRIS

Excel

Problem solving

Communication

Attention to detail

Analytical skills

ADP/Workday/Paybooks

Data privacy

Cross-functional collaboration

Report writing tools

Education

Bachelor's degree

Tools

Report writing tools

Job description

The HRIS Specialist is part of the Human Resources department and manages systems aspects of the human resources functions. This position is responsible for processing employee records in Workday and will comply with all legal requirements related to hiring, terminations and departmental procedures including handling confidential personnel records. As an integral part of the Human Resources department, this role will provide HRIS support, assist with generating headcount reports, and liaise with the wider international HR teams in global locations on day-to-day basis.

Responsibilities:

• Assist with pre-onboarding, onboarding functions for all new hires, ensuring smooth transitions and accurate HRIS data entry.
• Supporting and managing the Help workspace with queries, being the first point of contact.
• Process mass employee transactions, including inputting or updating changes, and maintaining accurate data in the HRIS system.
• Investigate and resolve any data integrity issues within HRIS systems.
• Perform ad-hoc reporting as required and provide customized reports to various departments as needed and automating frequent report requests.
• Design and distribute monthly, quarterly, year-end, and ad-hoc HRIS reports to support business operations.
• Develop and execute audit queries to ensure HRIS data integrity, and recommend corrective actions as necessary.
• Proactively formulate ideas and recommendations for system improvements and optimization, contributing to system upgrades and process efficiencies.
• Supporting across all modules on across the system.
• Supporting with updates to business process and responsible to test the functionality.
• Identify, troubleshoot, and resolve HRIS-related system issues and provide technical support for system users.
• Provide training and support to users across departments, ensuring consistent understanding and utilization of system features.
• Creating training material and conducting in-house refresher programs.
• Staying current with HRIS trends, updates, and best practices, providing recommendations for leveraging new functionalities.
• Assist with data migration, system testing, and other project tasks related to HRIS platform updates or transitions.
• Perform other special projects or duties as assigned by management.

REQUIRED SKILLS, EXPERIENCE AND QUALIFICATIONS:

• 3-5 years experience in HRIS
• Knowledge of Report writing tools
• Minimum Bachelors degree or its equivalent
• Proficient in Excel
• Attention to detail, problem-solving competencies are vital
• Excellent written and verbal communication skills
• Working knowledge with HRIS e.g. ADP, Paybooks or Workday
• Problem solving and analytical skills
• Ability to handle sensitive information in a confidential manner
• Ability to work effectively across organizational boundaries .