HRGCC Subject Matter Expert

Welspun World; Ahmedabad District; On-site; INR 600,000 - 800,000; Full time

Job summary

Welspun Transformation Services Limited, a Welspun Group entity, seeks an HRGCC – Subject Matter Expert to oversee pre-joining and onboarding lifecycle, ensuring accurate documentation, background verification, medical checks, and smooth stakeholder coordination.

You will liaise with Talent Acquisition, Hiring Managers, IT and Admin to enable Day 1 readiness, manage data privacy, audit readiness, and drive process improvements through HRMS and dashboards.

Qualifications

• Bachelor's degree in HR or related field.
• Postgraduate qualification preferred.
• Strong communication and analytical skills.

Responsibilities

• Manage the end-to-end background verification (BGV) process for new hires.
• Coordinate with external BGV vendors and internal stakeholders for timely verification.
• Track SLA follow-ups and escalate delays where required.
• Ensure onboarding activities are compliant, audit-ready, and timely.
• Prepare and maintain onboarding MIS dashboards and status trackers.
• Maintain audit-ready employee records and data privacy compliance.

Skills

Communication

Analytical Thinking

Collaboration

Time Management

Adaptability

Problem Solving

Education

Bachelor's degree

Post Graduate

Job description

Job Description:

Job Title

HRGCC – Subject Matter Expert

About Welspun World

Welspun World is one of India's fastest growing global conglomerates with businesses in Home Textiles, Flooring Solutions, Advanced Textiles, DI Pipes, Pig Iron, TMT bars, Stainless Steel, Alloy, Line Pipes, Infrastructure & Warehousing. At Welspun, we strongly believe in our purpose to delight customers through innovation and technology, achieve inclusive & sustainable growth to remain eminent in all our businesses. From Homes to Highways, Hi-tech to Heavy metals, We lead tomorrow together to create a smarter & more sustainable world.

About Welspun Entity

Welcome to Welspun Transformation Services Limited (WTSL., where innovation, digital transformation, and customer-centric excellence come together. As part of the Welspun Group, we are at the forefront of automation and business services, working across industries with a focus on cutting-edge technologies such as AI, ML, and RPA. Refer privacy policy - https://welhire.ai/privacy_policy.html. Since our founding in August 2018 with 92 employees, we’ve grown to over 500 members across multiple locations, showcasing our commitment to operational excellence and inclusivity. At WTSL, we prioritize diversity, with 34% women in our workforce and flexible policies like maternity, paternity, and menstrual leave. Our goal is to increase female representation to 40%. We foster a family-like work environment through initiatives like Fam-Jam and wellness programs, and our Great Place to Work certification highlights our commitment to employee well-being. Working at WTSL means being part of impactful projects for global clients, while growing professionally through extensive learning opportunities. Join us as we continue our transformational journey, where your ideas and contributions will be valued, and you can make a meaningful impact in the world of business services.

Job Purpose/ Summary

Manage the end-to-end pre-joining and onboarding process by ensuring seamless candidate documentation, BGV, medical clearances, stakeholder coordination, compliance adherence, and a positive onboarding experience with high standards of accuracy and audit readiness.

Job Description

To manage the end-to-end pre-joining and Onboarding lifecycle by ensuring timely completion of candidate documentation, Background Verification (BGV., pre-employment medical checks, Onboarding activities, stakeholder coordination, and compliance with organizational policies. The role is responsible for delivering an efficient and seamless Onboarding experience while maintaining high standards of data accuracy, documentation quality, and audit readiness.

Responsibility

• Manage the endtoend background verification BGV process for new hires including document review case allocation and vendor coordination
• Coordinate with external BGV vendors and internal stakeholders to ensure timely verification and case closure
• Track vendor SLATAT follow up on pending cases and highlight delays or escalations wherever required
• Review final BGV reports perform quality checks and resolve discrepancies in coordination with relevant stakeholders
• Ensure compliance with company policies data privacy requirements and audit standards
• Initiate and coordinate onboarding activities through HRMSWelPro as per defined processes and timelines
• Coordinate with candidates Talent Acquisition Business Unit HR Hiring Managers and other support teams for smooth joining and Day 1 readiness
• Coordinate preemployment medical checks and ensure status tracking before onboarding closure
• Liaise with IT and Admin teams for email ID creation laptop requests ID cards seating and other joining requirements
• Support profile activation and maintain onboarding status updates until successful joiningCollect verify and maintain candidate documents related to personal education employment and statutory requirements
• Ensure completeness accuracy and timely submission of documentation before verification and onboarding closure
• Maintain auditready employee records and digital documentation files
• Follow up with candidates and stakeholders for missing or incorrect documents and ensure timely closure
• Prepare and maintain BGV onboarding and documentation MIS dashboards and status trackers
• Track aging pending cases SLA adherence and onboarding readiness status
• Reconcile vendor invoices and support paymentrelated coordination where applicable
• Use HRMS Excel and reporting tools for accurate data management and reporting
• Identify process improvement opportunities and support automation in HR operations

Company Name

Welspun Transformation Services Limited

Division

Shared Services

Key Interactions

Finance Team,Senior Management,External Agencies,Internal Communication

Relevant Work Experience

4 - 8 Years

Relevant Industry

Shared Service

Education-Qualification

Bachelor,Post Graduate

Education-Specialization

Human Resource

Language Proficiency

ENGLISH,HINDI

Certifications

NA

Skill

Communication skill,Analytical Thinking,Collaboration,Time Management,Adaptability and Flexibility,Problem solving

Competency Names

Background Verification (BGV., Employee Onboarding, HRMS \/ WelPro, Advanced Microsoft Excel, MIS & Dashboard Reporting, Vendor Management, Compliance & Audit, Data Management, Process Automation, Business & Commercial acumen, Entrepreneurship, Global Mind-set, People Excellence

Requirements: