Hr Operations Associate

Ninjacart; Bengaluru; On-site; INR 2,000,000 - 3,500,000; Full time

Job summary

Ninjacart is seeking an HR Operations professional to manage key employee lifecycle processes, HRIS (Darwinbox), payroll coordination, compliance, benefits administration, and documentation. The role requires strong attention to detail and cross-functional collaboration.

The ideal candidate will have hands-on experience with Darwinbox, a deep understanding of labour laws, and the ability to analyze HR data to improve operations across Payroll, HR, Finance, and IT.

Qualifications

• Bachelor's degree in HR or related field.
• 25 years of experience in HR Operations.
• Hands-on experience with Darwinbox or other HRIS platforms.
• Good understanding of HR operations, employee lifecycle, payroll, benefits and documentation.
• Basic understanding of labour laws and HR compliance requirements.
• Strong analytical and problem-solving skills with HR data knowledge.
• Excellent interpersonal and communication skills.
• Strong attention to detail and confidentiality in employee records.
• Ability to collaborate with HR, Finance, Payroll, IT and other stakeholders.

Responsibilities

• Ensure HR processes align with labour laws and company policies.
• Maintain accurate employee records for audits.
• Manage offer letters, contracts, NDAs, benefits forms, and other HR documents.
• Ensure timely onboarding, transfers, and exits.
• Coordinate salary processing with Payroll and Finance.
• Support health insurance, leave management, and wellness programs.
• Manage HRIS data in Darwinbox and lifecycle records.
• Audit HRIS data for discrepancies and maintain data confidentiality.
• Prepare HR reports on headcount, attrition, hires/exits, and metrics.
• Analyse HR data to drive process improvements.

Skills

HR Operations

Payroll

Darwinbox

HRIS

Compliance

Documentation

Analytics

Education

Bachelor's degree in Human Resources or related field

Tools

Darwinbox

Job description

Location: Bangalore
Experience: 25 Years
Function: Human Resources / HR Operations

About Ninjacart

Ninjacart is Indias leading agri-tech platform, transforming the way fresh produce moves from farms to businesses and consumers. We are building a technology-driven supply chain that creates better outcomes for farmers, traders, retailers, and consumers.

At Ninjacart, we believe in Pioneering, Challenging Ourselves, and Creating Better Lives.

Role Overview

We are looking for an HR Operations professional who will be responsible for managing key employee lifecycle processes, HR systems, payroll coordination, compliance, benefits administration, documentation, and HR reporting.

The ideal candidate should have strong attention to detail, an analytical mindset, and the ability to work closely with employees and cross-functional teams. Hands-on experience with Darwinbox will be preferred.

Key Responsibilities

HR Operations & Compliance

• Ensure HR processes and practices are aligned with applicable labour laws and company policies.
• Maintain accurate employee records and documentation to support internal and external audits.
• Manage employee documentation including offer letters, employment contracts, NDAs, benefits forms, and other HR-related documents.
• Ensure timely completion of employee lifecycle processes including onboarding, transfers, and exits.

Payroll & Benefits Administration

• Coordinate with Payroll and Finance teams to ensure accurate and timely salary processing.
• Support administration of employee benefits such as health insurance, leave management, and wellness programs.
• Address employee queries related to payroll, benefits, policies, and HR processes in a timely and professional manner.

HRIS & Employee Lifecycle Management

• Manage employee data and transactions in the HRIS, with a focus on Darwinbox.
• Create, update, and deactivate employee records and user accounts as part of the employee lifecycle.
• Ensure appropriate system access and permissions are granted or revoked during onboarding, transfers, and exits.
• Conduct periodic audits of HRIS data to identify and resolve discrepancies, duplicate records, and data inaccuracies.
• Maintain high levels of data accuracy and confidentiality across HR systems.

HR Reporting & Analytics

• Prepare and maintain regular HR reports covering:
  • Headcount
  • Attrition and turnover
  • New joiners and exits
  • Employee movement
  • Other key HR metrics
• Track HR KPIs and analyse trends to identify areas for process improvement.
• Use HR data and insights to support decision-making and improve operational efficiency.

What We're Looking For

A Ninja is resilient, smart, and ambitious. Sounds like you? Here's what you will need to have to join the Ninja clan:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 25 years of experience in HR Operations.
• Hands-on experience with Darwinbox or other HRIS platforms.
• Good understanding of HR operations, employee lifecycle processes, payroll, benefits, and HR documentation.
• Basic understanding of applicable labour laws and HR compliance requirements.
• Strong analytical and problem-solving skills with the ability to work with HR data and metrics.
• Excellent interpersonal and communication skills.
• Strong attention to detail and ability to maintain accurate and confidential employee records.
• Ability to collaborate effectively with HR, Finance, Payroll, IT, and other internal stakeholders.

Why Join Ninjacart?

At Ninjacart, you'll have the opportunity to work in a fast-paced, high-growth environment where you can take ownership, solve meaningful problems, and make a real impact.

Diversity & Inclusion

At Ninjacart, we are committed to creating a workplace where everyone can find their true potential, purpose, and passion irrespective of their background, gender, race, sexual orientation, religion, or ethnicity.

We believe diversity creates a richer and more vibrant work environment that helps advance the goals of our employees, communities, and business.