HR Executive – Accounts, Finance & Operations

SHOBI Group; Pune District; On-site; INR 400,000 - 600,000; Full time

Job summary

SHOBI Group is seeking an energetic HR Executive (Accounts, Finance & Operations) to bridge HR, payroll, and financial administration, ensuring accurate end-to-end payroll and compliant compensation structures. The role also oversees onboarding, HRMS records, and audit-ready documentation.

The ideal candidate has 2–4 years in HR operations with strong Excel skills and experience with HRMS and basic accounting software, plus collaboration across HR, Finance, IT, and Operations.

Qualifications

• Bachelor’s degree in HR (BBA/BBM) or Commerce (B.Com) or MBA in HR/Finance.
• 2–4 years of combined experience in HR operations, payroll handling, and financial administration.
• Advanced MS Excel (Pivot Tables, VLOOKUP/XLOOKUP).
• Hands-on experience with HRMS software and basic accounting software.

Responsibilities

• End-to-End Payroll Management for full-time employees, contractors, and interns.
• Manage statutory compliance for PF, ESI, PT, and TDS on salaries.
• Coordinate HR-related ledger reconciliations, reimbursements, travel claims, and vendor payouts.
• Draft and align CTC structures, offer letters, and annual increments with budgets.

Skills

MS Excel

HRMS software

Accounting software

Payroll processing

Education

BBA/BBM

B.Com

MBA in HR/Finance

Tools

SwiftHRM

Job description

HR Executive – Accounts, Finance & Operations

About the Role

Job SummaryWe are seeking an energetic, analytical, and highly structured HR Executive (Accounts, Finance & Operations) to bridge the gap between Human Resources, financial administration, and daily business operations. True to SHOBI Group’s core values—Simplifying, Hastening, and Organizing business workflows with Integrity—this role is central to managing end-to-end payroll processing, employee compensation structures, operational billing coordination, and HR compliance while ensuring seamless day-to-day administrative operations.

Key Responsibilities

Payroll, Compensation & Benefits (Finance Interface)

• End-to-End Payroll Management: Process monthly payroll accurately for full-time employees, contractors, and interns, incorporating attendance, leaves, overtime, and performance bonuses.
• Statutory Compliance & Filings: Manage calculations and timely compliance for Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and Tax Deducted at Source (TDS) on salaries.
• Reconciliation & Expense Audits: Coordinate with the core Finance team to reconcile HR-related ledger entries, employee reimbursements, travel claims, and vendor payouts.
• Compensation Structuring: Assist in drafting transparent CTC (Cost-to-Company) structures, offer letters, and annual increment calculations in alignment with budget guidelines.

HR Operations & Lifecycle Management

• Onboarding & Document Verification: Lead background verification (BGV), bank account opening, and documentation collection for new hires.
• HRMS & Records Maintenance: Maintain accurate employee databases in internal management systems (e.g., SwiftHRM), tracking attendance, leave quotas, and operational logs.
• Exit Formalities & Full & Final (F&F) Settlements: Oversee employee offboarding, calculate F&F settlements in coordination with accounts, and issue experience and relieving certificates.
• Audit Preparation: Maintain audit-ready HR records to meet ISO 9001:2015 quality frameworks and internal operational compliance.

Administrative & Operational Coordination

• Operational Vendor Management: Coordinate with third-party service providers (IT hardware vendors, office management, recruitment agencies) and oversee invoice verification and payment processing.
• Asset & Logistics Support: Track office equipment allocations, software licenses, and hardware assets issued to employees.
• Inter-departmental Liaison: Serve as the main operational link between HR, Finance, IT, and Operations to solve cross-functional employee queries efficiently.

Qualifications & Requirements

• Education: Bachelor’s degree in Human Resources (BBA/BBM), Commerce (B.Com), or MBA in HR/Finance.
• Experience: 2–4 years of combined experience in HR operations, payroll handling, and financial administration (BPO/Corporate environment experience is a plus).
• Software Proficiency:Advanced MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas for payroll calculations).
• Hands-on experience with HRMS software and basic accounting software.

Key Competencies & Soft Skills

• High Numerical & Analytical Accuracy: Zero tolerance for payroll calculation errors or compliance oversights.
• Integrity & Confidentiality: Absolute commitment to protecting employee salary data, financial records, and proprietary operational workflows.
• Organizational Agility: Ability to multitask between payroll cycles, employee query resolution, and operational logistics seamlessly.
• Problem-Solving Skills: Swift resolution of pay discrepancies, invoice mismatches, or compliance queries.