HR & admin Officer Malaria – Project

Plan India; Delhi; On-site; INR 550,000 - 750,000; Full time

Job summary

Plan India in Delhi is seeking an HR & Admin Officer Malaria – Project to manage end-to-end HR processes, recruitment, payroll support, and administration for the IMEP-III project.

Reporting to Assistant Manager – HR, the role requires 1–2 years NGO experience, a Graduate/MBA in HR, strong communication, and willingness to handle logistics and vendor coordination at base location Delhi.

Qualifications

• Graduate or postgraduate degree in HR or related field.
• 1–2 years of HR generalist experience, preferably in NGO sector.
• Strong interpersonal and communication skills.

Responsibilities

• Talent Acquisition: create and post openings, manage end-to-end hiring.
• HR Documentation: issue letters, maintain records, support audits.
• HR Operations: manage trackers, attendance, payroll inputs.
• Exit Management: coordinate exits and FNF settlements.
• Logistics & Admin: manage events logistics, budgets, travel and accommodations.
• Administrative: office operations, supplies, hospitality, vendor liaison.

Skills

Interpersonal skills

Communication skills

NGO sector experience

Education

Graduate / Post Graduate / MBA-HR

Job description

Role: HR & admin Officer Malaria – Project
Department: Program Implementation
Function: HR & Admin
Reporting to: Assistant Manager – HR
Travel: As Required
Base Location: DelhiContract Duration:Till 31 st March 2027

Level Of Contact With Children: 2 – Sporadic or Occasional contact with Children
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding & Gender Equality Policies.

ABOUT PLAN INDIA

PIIC is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, PIIC and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. To know more about PIIC visit www.planindia.org

PROJECT OVERVIEW

The Global Fund is supporting “Intensified Malaria Elimination Project-III (IMEP-III)” for the grant period April 2024 – March 2027 within the existing framework of National Center for Vector Borne Diseases Control (NCVBDC). Under the IMEP-3 grant, PLAN INDIA has been selected as Sub-Recipient to work in High endemic districts for the states of Odisha and Tripura

KEY FUNCTIONS / RESPONSIBILITIES

Talent Acquisition & Recruitment

• Create and post job openings across platforms
• Manage end-to-end hiring: sourcing, screening, interviews, onboarding

HR Documentation & Compliance

• Issue offer letters, agreements, and maintain employee records
• Support audit compliance through accurate documentation and filing
• Maintain all the records and documentation in hard copy as well as scanned copy

HR Operations & Reporting

• Update and maintain HR trackers and databases management
• Leave, Attendance and Payroll inputs
• Provide administrative support for day-to-day HR operations

Exit Management

• Facilitate smooth employee exit process, including coordination of exit interviews and clearance formalities
• Process Full and Final (FNF) settlements in coordination with relevant departments

Logistics

• To assist for logistics requirements of all events / conferences organized for the project
• To coordinate with the participants and logistics management agencies for hassle free logistics arrangements considering the safety, security, hygiene, locations and prices
• To consolidate and keep a record of various utility bills and forward the bills to the Accounts teams for payments
• Support in processing of reimbursement and travel claims of staff and volunteers

Administrative Responsibilities

• Implement end-to-end office administrative services in line with defined policies, processes, and approved budgets.
• Manage and maintain office supplies, including pantry items, stationery, company letterheads, envelopes, and housekeeping materials.
• Ensure proper hospitality services are provided to guests and visitors in a timely and professional manner.
• Ensure timely and effective resolution of all administration-related issues and queries.
• Obtain and organize quotations for hotels and airfares, and assist in preparing budgets for visits, meetings, workshops, and events; ensure hotel empanelment for frequently visited locations.
• Coordinate and ensure timely travel and logistical arrangements for visits, meetings, workshops, and events, including requisite approvals, transportation, accommodation, conference facilities, and refreshments.
• Liaise with relevant internal and external stakeholders for effective planning and execution of visits, meetings, workshops, and events.
• Verify all bills received from hotels and travel agents following visits, meetings, workshops, and events, and submit them to the Accounts department for processing.
• Prepare regular (monthly, quarterly, and annual) management reports related to Administration and Logistics.
• Graduate / Post Graduate / MBA-HR (preference), Management or related field and
• Minimum of 1-2 years’ experience in HR generalist profile
• Strong interpersonal & communication skills
• Prior experience in NGO sector
• Preferably native of Odisha
• Excellent Communication & interpersonal skills
• Good team player
• Willing to take additional responsibilities

Compensation and Employment

Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.

Please note applications are being assessed on a rolling basis
Last date for sending applications is 30 th June 2026.
Given the volume of applications received, only shortlisted candidates will be contacted.