HR & Admin

RAS Luxury Oils; Mumbai City; On-site; INR 900,000 - 1,200,000; Full time

Benefits offered by this job

Direct exposure to founders

Growth opportunities

Competitive compensation

Job summary

RAS Luxury Skincare in Mumbai seeks an Executive Recruitments & Admin to run the Mumbai office, own end‑to‑end recruitment, onboarding, and day‑to‑day admin. You will write JDs, coordinate interviews, set up cabins and IT access, manage vendor relationships, and ensure a welcoming, efficient workplace that supports leaders and staff from Day 1.

This is a hands‑on, founder‑led role requiring ownership, empathy, and the ability to juggle multiple responsibilities with discretion and a calm,

Qualifications

• Experience in HR administration, office management, or hybrid ops.
• Excellent written and verbal communication in English and Hindi.
• Ability to troubleshoot simple IT issues and coordinate vendors.

Responsibilities

• Own end-to-end recruitment: write JDs, post on platforms, source candidates and screen resumes.
• Coordinate interview schedules and logistics, in-person and virtual.
• Execute onboarding, prepare offers, and set up workspace and access for new joiners.
• Manage employee welfare, engagement activities, and confidential grievances with leadership involvement.
• Schedule interviews, inductions, and maintain HR/admin records and reports.
• Ensure Mumbai office is operational: housekeeping, supplies, vendor management, and meeting room setups.

Skills

End-to-end recruitment

Communication (English & Hindi)

IT basics

Vendor coordination

Job description

Executive Recruitments & Admin
RAS Luxury Skincare | Mumbai Office
DepartmentRecruitments & AdminLocationMumbaiDesignationExecutiveReporting ToFounders / Leadership

About RAS Luxury Skincare
RAS Luxury Skincare is a premium, science-backed skincare brand rooted in the belief that real ingredients deliver real results. We are a lean, high-performing team where every individual including our founders rolls up their sleeves and gets things done. Our culture is collaborative, ego-free, and deeply invested in excellence at every level.

Role Overview
This is a one-person powerhouse role. The Executive Recruitments & Admin is the backbone of the Mumbai office responsible for keeping the workplace running seamlessly, building a great team, and ensuring every employee has a positive experience from Day 1.

This role requires someone who is equally comfortable writing a recruitment brief, onboarding a new joiner, resolving a laptop issue, and stepping in to make sure a cabin is set up correctly before an important meeting. At RAS, no task is beneath anyone our founders and senior leadership lead by example in this regard, and we expect the same from this role.

A Note on Culture & Mindset

At RAS, we believe that the best leaders are hands-on. Whether it is our founders or a VP, no one considers any task too small if it serves the team or the brand. A few examples of what this looks like in practice:

On office & operations: If the housekeeping staff has missed placing water glasses in a cabin before a meeting, our Executive does not expand or wait they place the glasses themselves and then address the root cause with the housekeeper afterwards.

On recruitment: If a strong candidate has not heard back in three days and is likely to drop off, our Executive does not wait for a reminder from the hiring manager they pick up the phone, keep the candidate warm, and follow up internally to get a decision. A good candidate lost to slow process is a failure we take personally.

On onboarding: If a new joiner's laptop is not ready on Day 1, our Executive does not shrug and say the IT vendor is delayed they arrange an interim solution, sit with the joiner through their first-day setup, and make sure the person feels genuinely welcomed, not just processed. First impressions of a company are set in the first 48 hours.

On making people feel secure: Employees should never feel like they are in the dark about where they stand. Our Executive proactively checks in especially with newer team members to ensure they feel supported, heard, and clear on expectations. A settled, secure team performs better. That is not soft work; it is strategic.

On performance & feedback: This role is also a trusted channel for the leadership team. If someone on the team is underperforming, struggling, or creating friction, our Executive is expected to have honest, constructive conversations both to support the individual and to keep leadership informed. This requires courage, tact, and complete confidentiality. It is not about managing people out; it is about helping people grow, and being clear when growth is not happening.

This is not an exception; it is an expectation. If you bring ego to this role, this is not the right place for you. If you bring ownership, empathy, and the courage to do hard things well you will thrive here.

Key Responsibilities

Recruitment & Talent Acquisition

• Own end-to-end recruitment: write JDs, post on relevant platforms, source candidates, screen resumes
• Shortlist candidates based on role fitment and coordinate interview schedules with hiring managers
• Coordinate and confirm all interview logistics in-person and virtual
• Ensure timely follow-up with candidates at every stage; maintain a positive candidate experience
• Collect structured interview feedback from the reporting manager within 24 hours of each interview
• Maintain a recruitment tracker and provide weekly status updates to leadership
• Build a pipeline of passive candidates for recurring roles

Onboarding & Induction

• Execute a structured, warm, and professional onboarding experience for every new joiner
• Prepare offer letters, employment documentation, and Day 1 readiness kits
• Coordinate system access, ID cards, workstation setup, and equipment allocation before the joining date
• Conduct the induction session covering company history, culture, values, team introductions, and policies
• Ensure the new joiner meets all key stakeholders in the first week
• Schedule 30-day and 60-day check-ins and capture early feedback from both joiner and reporting manager

Employee Welfare, Engagement & Grievance Handling

• Be the go-to person for employees with concerns, queries, or requests approachable and discreet
• Plan and execute employee engagement activities, celebrations, and milestone events
• Maintain a calendar of birthdays, work anniversaries, and team events
• Handle grievances with sensitivity and confidentiality; elevate to leadership only when truly necessary
• Gather periodic pulse feedback from employees and share actionable insights with leadership
• Ensure HR policies are clearly communicated and consistently applied

Scheduling & Coordination

• Manage interview scheduling, induction calendars, and leadership meeting coordination
• Handle logistics for internal events, offsite meetings, and team gatherings
• Maintain accurate records: attendance, leave, HR documentation, vendor contracts
• Prepare and share regular reports on open positions, headcount, and admin status with leadership

Administration & Facility Management

• Ensure the Mumbai office is clean, well-stocked, and fully operational at all times
• Manage housekeeping staff set daily task schedules, conduct spot checks, and hold them accountable for quality
• Be the first line of response for any facility issue: if something is not right, fix it first and investigate second
• Manage vendor relationships: office supplies, pantry, maintenance, courier, utilities
• Maintain office inventory and raise purchase requests proactively never let the office run out of essentials
• Coordinate asset allocation and maintenance (furniture, equipment, appliances)
• Ensure meeting rooms and cabins are set up correctly before every meeting water, stationery, AV, cleanliness

What We Are Looking For

• 24 years of experience in HR administration, office management, or a hybrid ops role
• Exposure to end-to-end recruitment not just coordination, but ownership
• Comfortable with IT basics: troubleshooting connectivity, managing software access, coordinating vendors
• Excellent communication skills professional, warm, and clear in both written and verbal English and Hindi
• High ownership mentality you notice what needs to be done and you do it, without being asked twice
• Strong organisational skills you can juggle recruitment, admin, and an employee event on the same day
• Discretion and emotional intelligence especially for grievance handling and sensitive HR matters
• Zero ego. Genuinely zero. This is non-negotiable.

What You Will Get

• A front-row seat at a founder-led luxury brand with genuine growth ambitions
• Direct exposure to leadership you will work closely with the founders
• A culture that respects hard work, rewards ownership, and promotes from within
• Competitive compensation for the right candidate
• The satisfaction of building something the HR and admin foundation of a growing brand

If you are the kind of person who sees a problem and solves it without waiting to be told, without checking if it is "your job", and without complaint we want to meet you.

This role is for someone who takes pride in a well-run office, a well-onboarded team member, and a well-resolved grievance. Small things matter here. Because at RAS, the details are never small