Admin and Workspace Experience Manager

rzr; Bengaluru; On-site; INR 700,000 - 1,100,000; Full time

Job summary

RZR Global in Bengaluru is seeking an Office Manager to own the physical and operational backbone of our Bangalore office, handling facilities, assets, vendor relations, and the office budget. You will also support HR operations like onboarding, offboarding, employee records, visa coordination for cross-site moves with Beijing, and ensure smooth front desk and mail management.

This role offers high visibility, autonomy, and a clear growth path into broader administrative leadership as the site

Qualifications

• 2+ years in office administration, facilities, or operations.
• Experience managing vendor relationships and service contracts.
• Cross-site coordination experience is a plus.

Responsibilities

• Daily office upkeep and facilities troubleshooting.
• Plan monthly office spend and manage the office budget.
• Onboarding and offboarding support for HR processes.
• Document management and recordskeeping.
• Vendor/contract management for office services.
• Asset management of furniture/equipment.
• Visa/travel coordination for inter-site staff.
• Front desk and visitor reception duties.
• Mail and package handling and distribution.

Skills

Office Admin

Vendor Management

Budgeting

HR Operations

Visa Coordination

English Proficiency

Project Management

Tools

MS Office

Document System

Job description

Who are we?

RZR Global is an AI-driven company specializing in mobile advertising solutions designed to fuel revenue growth. We leverage AI to discover audiences in a privacy-first environment through trillions of contextual bidding signals and proprietary behavioral models. Our audience engagement platform includes creative strategy and execution. We handle 5 million mobile ad requests per second from over 10 billion devices, driving performance for both publishers and brands. We are headquartered in San Francisco, CA, with a global presence across the United States, EMEA, and APAC.

The role?

This role owns the physical and operational backbone of RZR's Bangalore office - from day-to-day facilities (utilities, network, workplace assets) to vendor relationships, office budget, and asset management for the site. It also picks up HR operations support such as onboarding, offboarding, and employee documentation, plus visa and travel coordination for staff moving between Bangalore and RZR's other sites (Beijing, China R&D Center), so the People team isn't pulled into logistics. This role exists now because RZR's Bangalore office is scaling and no one currently owns these functions end to end - it's a high-visibility, high-autonomy position with a clear growth path into a broader Office Manager or administrative leadership role as scope expands.

What will you do?

• Daily office upkeep: Keep the office clean and running smoothly. Handle basic facilities issues like power, water, and network, and respond right away when something goes wrong.


• Office budget and bookkeeping: Plan monthly office spend and keep the books - team meals, snacks, team-building activities, utilities, and office supply purchases. Control costs and reconcile accounts regularly.


• Onboarding and offboarding support: Support HR on onboarding and offboarding, including workstation setup, access card configuration, and coordinating new-hire paperwork and departing-employee handovers.


• Document management: Maintain the company's day-to-day non-confidential files. Handle printing, filing, and organizing so documents stay searchable and traceable, in line with internal records management standards.


• Vendor and contract management: Own contract terms, renewals, and cost negotiations directly for office-related vendors (cleaning, security, catering, office IT infrastructure, renovation, property management, and so on).


• Asset management: Build and maintain the office property inventory - track quantity, allocation, condition, and lifecycle of furniture, equipment, and hardware, with regular counts.


• Visa and travel coordination: Help employees with visa applications, invitation letters, and related travel arrangements for trips between Bangalore and RZR's other offices.


• Employee help desk: Serve as the main point of contact for employees' day-to-day office questions, and respond to and resolve requests promptly.


• Front desk and visitor reception: Handle visitor registration/sign-in and manage front desk reception.


• Mail and package management: Handle receiving, logging, and distributing the company's packages and mail.

What are we looking for?

• Two or more years of experience in an office administration, facilities, or workplace operations role, ideally at a mid-size or larger company.


• Direct experience managing vendor relationships and negotiating service contracts.


• Proven ability to run a multi-step project independently (e.g., an office move, renovation, or large event) from planning through execution.


• Working proficiency with basic office and document management tools and recordkeeping systems.


• Fluent English, spoken and written.


• Plus: prior exposure to HR operations processes (onboarding, offboarding, employee records); experience coordinating visa applications, invitation letters, or business travel logistics - ideally across India and China given this role's cross-site coordination with Beijing; experience working in an internet or technology company.

RZR Behaviors

• Extreme Ownership


• Move Fast


• Drive for Excellence


• Proactive Communication


• Courage


• Curiosity


• Deliver Results


• Manage Ambiguity