HR & Accounts Executive

Elements Energy; Chennai District; On-site; INR 250,000 - 400,000; Full time

Job summary

Elements Energy is a climate-tech startup based in IIT Madras ecosystem. We seek an HR & Accounts Executive to manage employee administration, invoicing, GST coordination, and daily financial documentation, while coordinating with employees, vendors, clients, and external accountants.

The role involves payroll processing, HR records, compliance, procurement, and grant-related financial documentation in a growing startup environment.

Qualifications

• Bachelor's degree in Commerce, Accounting, Business Administration, Human Resources, or related field.
• Basic knowledge of bookkeeping, invoicing, GST, and financial documentation.
• Familiarity with HR administration, employee records, payroll coordination, and attendance management.
• Proficiency in office productivity tools.

Responsibilities

• Human Resources & Employee Management: maintain records, attendance, leave balances, and employment documentation.
• Coordinate recruitment activities including job postings, interview scheduling, onboarding, and offers.
• Payroll processing coordination, salary documentation, reimbursements, and deductions.
• GST coordination, invoicing, vendor management, and statutory compliance.
• Office administration, procurement, and vendor management.
• Grant/project financial documentation and budgeting support.

Skills

Human Resources

Employee Administration

Recruitment Coordination

Onboarding

Attendance Management

Payroll Coordination

Attention to detail

Independent work

Team collaboration

Confidentiality

Record Management

Education

Bachelor's degree in Commerce/Accounting/Business Administration/Human Resources

Tools

Tally Prime

Zoho Books

Microsoft Excel

Google Sheets

Job description

Management

HR & Accounts Executive

Manage HR administration, bookkeeping, invoicing, GST coordination, office operations, vendor management, and grant-related financial documentation.

Explore other opportunities

Who we are?

Elements Energy is a climate-tech company building practical sustainability solutions across energy, carbon, air, and water. Based at and incubated by IIT Madras, we work with real-world institutions and utilities to help make cleaner operations simpler, smarter, and measurable.

IIT Madras

Based & Incubated

Govt. of India

Ministry of Power Supported Pilot

Top 20

Startup at India AI Summit

Job Description

Role Overview

We are looking for a detail-oriented and organized HR & Accounts Executive to manage employee administration, office operations, invoicing, GST coordination, and day-to-day financial documentation. The candidate will play an important role in ensuring smooth internal operations, maintaining accurate records, supporting statutory compliance, and coordinating with employees, vendors, clients, and external accountants.

This role requires someone comfortable handling multiple responsibilities in a growing startup environment.

Key Responsibilities

• Human Resources & Employee Management
• Maintain employee records, personnel files, attendance, leave balances, and employment documentation.
• Coordinate recruitment activities, including job postings, interview scheduling, candidate communication, and onboarding.
• Prepare and coordinate offer letters, appointment letters, internship letters, experience certificates, and relieving letters.
• Track employee attendance, working hours, leave requests, and monthly payroll inputs.
• Coordinate monthly payroll processing, salary documentation, reimbursements, and employee-related deductions.
• Maintain HR policies, employee handbooks, holiday calendars, and internal procedures.
• Support employee engagement, performance review coordination, and internal communications.
• Track probation periods, contract renewals, internship durations, and employee exits.
• Accounting & Bookkeeping
• Maintain day-to-day records of income, expenses, purchases, payments, and receipts.
• Record and organize financial transactions, invoices, receipts, and supporting documents.
• Maintain accounts payable and receivable records and track outstanding payments.
• Prepare expense statements, reimbursement summaries, and monthly financial reports.
• Reconcile bank statements with accounting records and identify discrepancies.
• Maintain vendor records, purchase orders, payment schedules, and expense documentation.
• Coordinate with the company's Chartered Accountant (CA) for bookkeeping reviews, financial statements, and statutory filings.
• Assist in preparing cash flow statements, budgets, and financial summaries for management.
• GST, Invoicing & Statutory Compliance
• Prepare and issue customer invoices, pro forma invoices, quotations, and payment receipts.
• Verify GST details, HSN/SAC classifications where applicable, tax rates, and invoice particulars in coordination with the CA.
• Maintain GST-compliant sales and purchase invoice records.
• Track GST collected, input tax credit documentation, and applicable tax payment requirements.
• Coordinate with the CA for GST return preparation, reconciliation, and timely filing.
• Track TDS applicability, deduction records, certificates, and filing requirements with the CA.
• Maintain statutory records and support compliance with applicable company, tax, and employment requirements.
• Monitor invoice due dates and follow up with customers for pending payments.
• Office Administration & Procurement
• Manage office supplies, stationery, pantry essentials, housekeeping requirements, and other administrative purchases.
• Monitor inventory levels and ensure timely replenishment of office materials.
• Coordinate vendor quotations, procurement, deliveries, bills, and payments.
• Maintain office assets, equipment registers, maintenance schedules, and allocation records.
• Coordinate office facilities, repairs, utilities, internet connectivity, and other service providers.
• Maintain an organized office environment and support day-to-day operational requirements.
• Ensure administrative expenses are documented and tracked against budgets.
• Grant & Project Financial Documentation
• Maintain project-wise expense records and supporting bills for grants, pilots, and funded programmes.
• Organize invoices, payment proofs, bank statements, and expense documentation for financial reporting.
• Assist in preparing utilization statements, statements of expenditure, and milestone-wise expense reports.
• Track approved budgets, actual expenditure, and available balances for individual projects.
• Coordinate with project teams and the CA to ensure expenses are properly documented and classified.
• Support financial audits, grant reviews, and requests for supporting documents from funding agencies.
• General Operations & Management Support
• Maintain organized digital and physical filing systems for HR, accounts, administration, and compliance records.
• Prepare internal trackers, spreadsheets, and management reports.
• Coordinate employee reimbursements, travel bookings, and administrative arrangements.
• Track recurring payments, subscriptions, office rent, utility bills, and vendor contracts.
• Support management with documentation for incubators, grant applications, audits, and other business requirements.
• Identify opportunities to improve internal processes and administrative efficiency.

Required Qualifications

• Bachelor's degree in Commerce, Accounting, Business Administration, Human Resources, or a related discipline.
• Basic knowledge of bookkeeping, invoicing, GST, and financial documentation.
• Familiarity with HR administration, employee records, payroll coordination, and attendance management.
• Proficiency in Microsoft Excel, Google Sheets, and office productivity tools.
• Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities.
• Good written and verbal communication skills.
• Ability to maintain confidentiality when handling employee, salary, and financial information.

Preferred Skills

• Experience with accounting software such as Tally Prime, Zoho Books, or similar platforms.
• Familiarity with GST invoicing, GST reconciliation, TDS, and statutory compliance coordination.
• Experience with payroll processing and HR management tools.
• Understanding of vendor management, procurement, and office administration.
• Experience maintaining project budgets, grant expenses, or audit documentation.
• Prior experience in a startup, small business, or growing organization.

Key Competencies

• High attention to detail and accuracy.
• Strong coordination and time-management skills.
• Ownership of routine administrative and financial processes.
• Discretion and integrity in handling confidential information.
• Proactive problem-solving and follow-through.
• Ability to work independently and collaborate across teams.

What We Offer

• An opportunity to contribute to the growth of an emerging climate-tech startup.
• Exposure to HR, finance, accounting, and business operations.
• Opportunities to build and improve internal systems and processes.
• A collaborative working environment with exposure to startup operations and funded projects.

Performance Expectations

Success In This Role Will Be Measured By

• Accurate and up-to-date employee and financial records.
• Timely invoicing and systematic follow-up on outstanding payments.
• Timely coordination of payroll, GST, and other applicable compliance activities.
• Effective management of office supplies, vendors, and administrative expenses.
• Complete and audit-ready documentation for grant-funded projects.
• Reliable reporting and smooth day-to-day office operations.

Experience

0–2 Years

Salary

As per company norms

Location

Chennai, Tamil Nadu

Type

Full-Time

Skills

Human ResourcesEmployee AdministrationRecruitment CoordinationOnboardingAttendance ManagementLeave ManagementPayroll CoordinationBookkeepingAccounts PayableAccounts ReceivableBank ReconciliationGST InvoicingGST ReconciliationTDS DocumentationStatutory ComplianceInvoice ManagementFinancial ReportingExpense TrackingVendor ManagementProcurementOffice AdministrationGrant Financial DocumentationBudget TrackingAudit DocumentationMicrosoft ExcelGoogle SheetsTally PrimeZoho BooksCommunication SkillsRecord ManagementConfidentialityTime Management