Hiring For GRE cum Admin role

Prop Solutions4u; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Benefits offered by this job

Provident Fund

Paid Leaves

Medical Insurance

Maternity and Paternity leaves

Diwali Bonus

Rewards program

Job summary

Prop Solutions4u in Bengaluru, Karnataka, invites applications for a Front Desk & Admin Executive who will be the first point of contact for visitors, clients, and employees, ensuring smooth day-to-day operations. The role requires superb communication, strong organization, and a professional appearance.

You will manage reception, coordinate meetings, handle travel and IT tasks, support HR and admin teams, and maintain records in Google Sheets and MS Office.

Qualifications

• Bachelor's degree in any discipline.
• 25 years of experience in Front Office, Administration, or Reception roles.
• Experience in corporate offices, real estate, hospitality, or any service industries is preferred.
• Excellent verbal and written communication skills in English (additional languages, such as Hindi or regional languages, are a plus).
• A well-groomed, professional appearance and the ability to maintain a positive image for the company and customer service orientation.
• Strong interpersonal and coordination skills with Good organizational and time management abilities.
• Proficiency in Google Sheets & Microsoft Office Suite.
• Excellent multitasking and time-management skills, with the ability to handle various administrative tasks efficiently.
• Proactive in identifying and solving client or administrative issues, ensuring smooth office operations.

Responsibilities

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• Manage the reception area to ensure a clean, organized, and welcoming environment.
• Maintain visitor records as per company policy.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Receive, sort, and distribute courier deliveries, parcels, and official correspondence.
• Coordinate with Office Boys for proper guest management.
• Manage office supplies, stationery, pantry stock, and other administrative inventory.
• Coordinate with vendors for housekeeping, security, maintenance, courier, and office-related services.
• Raise purchase requisitions and maintain records of administrative expenses and invoices.
• Ensure proper functioning of office equipment such as printers, scanners, and photocopiers by coordinating with service providers.
• Maintain office files, records, and important administrative documents.
• Support travel bookings, accommodation arrangements, and logistics whenever required.
• Assist in organizing company meetings, events, employee engagement activities, and celebrations.
• Monitor office cleanliness and coordinate with housekeeping for upkeep of office premises.
• Ensure compliance with office policies and safety procedures.
• Maintain Google sheets and updating data.
• Handle incoming calls, emails, and inquiries, providing timely and accurate information regarding services.
• Coordinating with developers who visit office.
• Support in IT related tasks (Phones & Laptops updates).
• Provide administrative assistance to HR, Accounts, IT, Sales and other departments as required.
• Support onboarding formalities by coordinating visitor access, workstation readiness, and document collection.
• Check & Maintain attendance of employees.
• Handle miscellaneous administrative tasks assigned by management.
• Assist the HR department in maintaining employee records or handling recruitment inquiries when necessary.

Skills

Excellent communication

Interpersonal skills

Time management

Organizational skills

Education

Bachelor's degree

Tools

Google Sheets

Microsoft Office Suite

Job description

Overview: We are seeking The Front Desk & Admin Executive serves as the first point of contact for visitors, clients, and employees while ensuring the smooth functioning of day-to-day administrative operations. The role requires excellent communication, strong organizational skills, and the ability to efficiently manage front office responsibilities along with administrative support functions.
Qualifications Required:

• Bachelor's degree in any discipline.
• 25 years of experience in Front Office, Administration, or Reception roles.
• Experience in corporate offices, real estate, hospitality, or any service industries is preferred.
• Excellent verbal and written communication skills in English (additional languages, such as Hindi or regional languages, are a plus).
• A well-groomed, professional appearance and the ability to maintain a positive image for the company and customer service orientation.
• Strong interpersonal and coordination skills with Good organizational and time management abilities.
• Proficiency in Google Sheets & Microsoft Office Suite.
• Excellent multitasking and time-management skills, with the ability to handle various administrative tasks efficiently.
• Proactive in identifying and solving client or administrative issues, ensuring smooth office operations.

Key Responsibilities:

1. Front Office Management

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• A friendly and approachable demeanour, with the ability to handle various personalities and situations.
• Well-groomed, professional appearance with attention to personal presentation.
• Manage the reception area to ensure a clean, organized, and welcoming environment.
• Maintain visitor records as per company policy.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Receive, sort, and distribute courier deliveries, parcels, and official correspondence.
• Coordinate with Office Boys for proper guest management.

1. Administrative Responsibilities

• Manage office supplies, stationery, pantry stock, and other administrative inventory.
• Coordinate with vendors for housekeeping, security, maintenance, courier, and office-related services.
• Raise purchase requisitions and maintain records of administrative expenses and invoices.
• Ensure proper functioning of office equipment such as printers, scanners, and photocopiers by coordinating with service providers.
• Maintain office files, records, and important administrative documents.
• Support travel bookings, accommodation arrangements, and logistics whenever required.
• Assist in organizing company meetings, events, employee engagement activities, and celebrations.
• Monitor office cleanliness and coordinate with housekeeping for upkeep of office premises.
• Ensure compliance with office policies and safety procedures.
• Maintain Google sheets and updating data.

1. Phone and Email Communication:

• Handle incoming calls, emails, and inquiries, providing timely and accurate information regarding services.
• Coordinating with developers who visit office.
• Support in IT related tasks (Phones & Laptops updates)

1. Coordination & Support

• Provide administrative assistance to HR, Accounts, IT, Sales and other departments as required.
• Support onboarding formalities by coordinating visitor access, workstation readiness, and document collection.
• Check & Maintain attendance of employees.
• Handle miscellaneous administrative tasks assigned by management.
• Assist the HR department in maintaining employee records or handling recruitment inquiries when necessary.

Key Performance Indicators (KPIs)

• Professional visitor and customer handling.
• Timely call management and communication.
• Efficient office administration, Facility and inventory management.
• Vendor coordination and service quality.
• Accuracy of records and documentation.
• Timely completion of assigned administrative tasks.
• Employee and visitor satisfaction with front office services.

Benefits to employees:

• Provident Fund (If Applicable)
• Paid Leaves + Festival Holidays
• Medical Insurance + Personal Accident Insurance
• Maternity and Paternity leaves
• Annual Diwali Bonus
• Monthly, and Quarterly Rewards to best-performing employees