Gifts Administrator

University of York - Computer Science; Imphal West District; Hybrid; INR 3,717,000 - 4,144,000; Part time

Job summary

The University of York invites applications for a Gift Administrator in the Office of Philanthropic Partnerships and Alumni (OPPA). This part-time, fixed-term role processes donations, including Gift Aid and acknowledgments, and maintains donor records.

Based at the York campus with some remote working options, you will support Telethon campaigns, manage CRM data, and reconcile donations for projects on our crowdfunding platform. Apply by 31 August 2026; end date 31/03/2027.

Qualifications

• Excellent numeracy skills with exceptional levels of accuracy and attention to detail.
• Confident user of Microsoft Excel with experience of using CRMs
• Experience in a varied administrative role, successfully balancing competing priorities.
• A track record of providing excellent customer service to a range of stakeholders.

Responsibilities

• Provide administrative support for Telethon fundraising campaigns, processing call outcomes and donations taken via the calling software.
• Keep personal and donation records up-to-date on the Alumni CRM and other relevant systems.
• Process monthly donations via direct debit, GAYE and standing order.
• Reconcil and submit payment requests for successful projects on our crowdfunding platform.

Skills

Excellent numeracy

CRM experience

Customer service

Administrative skills

Tools

Microsoft Excel

CRM systems

Job description

Department

Reputation, Economic Development and Advocacy

Salary

£28,778 - £32,080 (reduced pro rata) fixed term until end of March 2027

Grade

Grade 4

Contract status

Fixed term

Hours of work

Part-time

Based at

University of York campus (with some remote working options available)

Interview date

To be confirmed

Posted Date

17/08/2026

Apply by

31/08/2026

Job Reference

15276

Documents

• Job Description (15276).pdf (PDF, 403.74kb)

Role Description

Department

The Office of Philanthropic Partnerships and Alumni (OPPA) works with the University's global community of alumni, volunteers and donors to find new ways to tackle inequality, support society-changing research, and help every student succeed.

Role

As the Gift Administrator you will be responsible for processing and accurately recording donations to the University. You will be handling all aspects of single, regular and pledged donations, including Gift Aid and acknowledgment, while providing efficient customer service to the University’s donors.

• Provide administrative support for Telethon fundraising campaigns, processing call outcomes and donations taken via the calling software.
• Keep personal and donation records up-to-date on the Alumni CRM and other relevant systems.
• Process monthly donations via direct debit, GAYE and standing order.
• Reconcil and submit payment requests for successful projects on our crowdfunding platform.

Skills, Experience & Qualification Needed

• Excellent numeracy skills with exceptional levels of accuracy and attention to detail.
• Confident user of Microsoft Excel with experience of using CRMs
• Experience in a varied administrative role, successfully balancing competing priorities.
• A track record of providing excellent customer service to a range of stakeholders.

Interview date: To be confirmed

For informal enquiries: please contact Dan Parker on [e-mail]

The University strives to be diverse and inclusive – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork

As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum (essential) criteria for each position will be offered an interview. Read more about the University of York’s commitments under the Disability Confident scheme.