Front office Executive (INST_FOE-FM)

dSPACE; Thiruvananthapuram; On-site; INR 250,000 - 390,000; Full time

Job summary

dSPACE in Trivandrum is seeking a proactive Front Office Executive to manage front desk operations, greet guests, and coordinate admin tasks. The role involves travel desk management, facility tasks, and close collaboration with multiple departments to ensure smooth daily operations.

The ideal candidate has a bachelor’s degree with 2+ years in front office/administration, strong communication, and proficiency with MS Office. The position offers a dynamic team environment and growth opportunities.

Qualifications

• Bachelor's Degree in any discipline (B.com, BBA, BA, or equivalent).
• 2+ years of Front Office, Administration, or Travel Desk experience.
• Excellent written and verbal communication skills.
• Friendly, professional demeanor with strong interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with travel booking portals and online reservation systems.

Responsibilities

• Assist management with administrative tasks, including calendar management, meetings, and travel arrangements.
• Document summaries of meetings, monitor action items, and follow up on deadlines.
• Welcome and assist guests, manage front desk operations, and direct visitors.
• Handle incoming/outgoing mail and courier services.
• Oversee housekeeping and general upkeep of the office space.
• Procure and track office supplies and equipment; manage logistics.
• Coordinate international and domestic travel requirements.

Skills

Calendar management

Travel desk

MS Office

Communication

Interpersonal

Multi-tasking

Professional demeanor

Education

Bachelor's Degree

Tools

MS Office suite

Travel portals

Job description

Front office Executive (f/m/d)

Identifier: INST_FOE-FM
Location: Trivandrum

For our office in Trivandrum dSPACE is looking for an enthusiastic and motivated professionals. We are offering a position as a Front office Executive where you will play a crucial role in orchestrating the daily operations of the front desk, ensuring a positive guest experience and facilitating collaboration between departments.

We are looking for an Executive Assistant cum Front office Executive to help with administrative tasks such as greet our guests, scheduling appointments, handle queries and complaints. You will also be required to take on facility management activities, travel desk management and keeping an inventory of office supplies, logistics and stationaries. Your contribution will help increase the efficiency of the office workflow.

Your Tasks

• Assist the management with administrative tasks such as managing their calendar, organizing meetings, and arranging travel plans
• Document summaries of the meetings, monitor and manage action items and deadlines, ensure timely follow-ups on behalf of the management
• Welcome and assist guests, ensuring professional and pleasant experience and managing front desk operations, including receiving and directing visitors appropriately
• Handle incoming and outgoing correspondence, including mail and courier services
• Oversee housekeeping activities and the general upkeep of the office space, including cleanliness, maintenance, and organization
• Ensure timely and accurate execution of administrative duties, including procurement, distribution and tracking of office supplies and equipment
• Manage travel desk to coordinate international and domestic travel requirements

Your Qualifications

• Bachelor's Degree in any discipline (B.com, BBA, BA, or preferred equivalent), with 2+ years of experience in Front Office, Administration, or Travel Desk management
• Experience with travel booking portals and online reservation systems
• Excellent Written and verbal communication skills
• Friendly and professional demeanor with exceptional interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong Problem-solving skills with multi-tasking abilities
• Pleasant personality and professional appearance

What We Offer

• A crucial role in a young, dynamic, and fast-growing team
• A work environment that fosters trust, respect, and feedback
• A mentor helping you with your personal goals, technical progress in general and your software engineering skills in particular

About us

dSPACE is a market innovator and leader in providing solutions and systems for embedded controller software development in Automotive, Aerospace and Manufacturing industries. Founded in Germany in 1988, dSPACE employs over 2,600 dedicated people worldwide, who are committed to making the embedded controls software development process more efficient through innovative tools and services.

Working at dSPACE means taking on challenging and varied tasks in a promising and exciting industry. With us, you have responsibility and can shape your personal career. A collegial and cooperative approach is as natural for us as the continuous development of your expertise.