Front office Executive (f/m/d)

dSPACE digital signal processing and control engineering GmbH; Thiruvananthapuram; On-site; INR 250,000 - 450,000; Full time

Job summary

dSPACE is seeking a proactive Front Office Executive at our Trivandrum office to manage the front desk, greet guests and coordinate with departments.

You will handle calendar management, travel planning, meetings, mail and courier services, plus office supplies and facility upkeep.

Ideal candidates have a bachelor's degree, 2+ years in front office/administration, strong communication and MS Office skills, and a professional demeanor.

Qualifications

• Bachelor's Degree in any discipline (B.com, BBA, BA, or preferred equivalent), with 2+ years of experience in Front Office, Administration, or Travel Desk management
• Experience with travel booking portals and online reservation systems
• Excellent Written and verbal communication skills
• Friendly and professional demeanor with exceptional interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong Problem-solving skills with multi-tasking abilities
• Pleasant personality and professional appearance

Responsibilities

• Assist the management with administrative tasks such as managing their calendar, organizing meetings, and arranging travel plans
• Document summaries of the meetings, monitor and manage action items and deadlines, ensure timely follow-ups on behalf of the management
• Welcome and assist guests, ensuring professional and pleasant experience and managing front desk operations, including receiving and directing visitors appropriately
• Handle incoming and outgoing correspondence, including mail and courier services
• Oversee housekeeping activities and the general upkeep of the office space, including cleanliness, maintenance, and organization
• Ensure timely and accurate execution of administrative duties, including procurement, distribution and tracking of office supplies and equipment
• Manage travel desk to coordinate international and domestic travel requirements

Skills

Communication skills

MS Office proficiency

Problem-solving

Multi-tasking

Interpersonal skills

Education

Bachelor's degree

Tools

Travel booking portals

Job description

Front office Executive (f/m/d)Code: INST-FOE-FMLocation: TrivandrumFor our office in Trivandrum dSPACE is looking for an enthusiastic and motivated professionals. We are offering a position as a Front office Executive where you will play a crucial role in orchestrating the daily operations of the front desk, ensuring a positive guest experience and facilitating collaboration between departments.We are looking for an Executive Assistant cum Front office Executive to help with administrative tasks such as greet our guests, scheduling appointments, handle queries and complaints. You will also be required to take on facility management activities, travel desk management and keeping an inventory of office supplies, logistics and stationaries. Your contribution will help increase the efficiency of the office workflow.Your TasksAssist the management with administrative tasks such as managing their calendar, organizing meetings, and arranging travel plansDocument summaries of the meetings, monitor and manage action items and deadlines, ensure timely follow-ups on behalf of the managementWelcome and assist guests, ensuring professional and pleasant experience and managing front desk operations, including receiving and directing visitors appropriatelyHandle incoming and outgoing correspondence, including mail and courier servicesOversee housekeeping activities and the general upkeep of the office space, including cleanliness, maintenance, and organizationEnsure timely and accurate execution of administrative duties, including procurement, distribution and tracking of office supplies and equipmentManage travel desk to coordinate international and domestic travel requirementsYour QualificationsBachelor's Degree in any discipline (B.com, BBA, BA, or preferred equivalent), with 2+ years of experience in Front Office, Administration, or Travel Desk managementExperience with travel booking portals and online reservation systemsExcellent Written and verbal communication skillsFriendly and professional demeanor with exceptional interpersonal skillsProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Strong Problem-solving skills with multi-tasking abilitiesPleasant personality and professional appearance What We OfferA crucial role in a young, dynamic, and fast-growing teamA work environment that fosters trust, respect, and feedbackA mentor helping you with your personal goals, technical progress in general and your software engineering skills in particularAbout usdSPACE is a market innovator and leader in providing solutions and systems for embedded controller software development in Automotive, Aerospace and Manufacturing industries. Founded in Germany in 1988, dSPACE employs over 2,600 dedicated people worldwide, who are committed to making the embedded controls software development process more efficient through innovative tools and services.Working at dSPACE means taking on challenging and varied tasks in a promising and exciting industry. With us, you have responsibility and can shape your personal career. A collegial and cooperative approach is as natural for us as the continuous development of your expertise.If you are ready to join our highly successful international team and take on the challenge of creating yet another success story in India – send us your application (including motivational letter, CV, copies of your academic degree, references from former employers) at [e-mail] indicating your earliest possible entry date and your salary expectations!