Central Office Administrator (INST_COA_FM)

dSPACE; Thiruvananthapuram; On-site; INR 800,000 - 1,100,000; Full time

Benefits offered by this job

Mentor support

Dynamic, fast-growing team

Professional development

Job summary

dSPACE is seeking a Central Office Administrator for its Trivandrum office to oversee daily facility operations and administration. You will coordinate HVAC, electrical, security, housekeeping, procurement, budgeting and maintenance, ensuring safe, cost-effective building performance.

The role requires MBA in Operations/Marketing and 5+ years in corporate facilities management, with strong negotiation and vendor management skills.

Qualifications

• MBA in Operations and Marketing with 5+ years of facilities administration experience in a corporate setting.
• Experience owning end‑to-end facility operations, vendors, contracts and budgets, with ISO 9001 coordination.

Responsibilities

• Take full accountability for facility operations, asset health and long-term upkeep.
• Prepare and control facilities budget; monitor expenditures and implement cost-saving measures.
• Manage and lead procurement activities, negotiate supplier contracts, warranties and secure competitive pricing.
• Onboard and manage vendors and contractors; define and monitor SLAs and performance metrics.
• Supervise facility staff and external technicians for maintenance and lifecycle activities.

Skills

Facility operations

Vendor management

Budget control

Negotiation

ISO 9001

Communication

Education

MBA in Operations and Marketing

Job description

Central Office Administrator (f/m/d)

Identifier: INST_COA_FM
Location: Trivandrum

For our office in Trivandrum dSPACE is looking for an enthusiastic and motivated professionals. We are offering a position as a Central Office Administrator where you will play a crucial role in orchestrating the daily operations of the Facility management and operations function and facilitating collaboration between departments.

We are looking for Central Office Administrator to take ownership of the organizations facilities and general administration, ensuring safe, compliant, and costeffective building operations. The role oversees HVAC, electrical and MEP systems, security, housekeeping, vendor and contract management, procurement, budgeting, preventive maintenance, and emergency response to maintain business continuity and occupant comfort.

Your Tasks

• Take full accountability for facility operations, asset health, and longterm upkeep
• Prepare and control the facilities budget; monitor expenditures and implement costsaving measures
• Manage and lead procurement activities, negotiate supplier contracts, warranties and secure competitive pricing for equipment and services
• Onboarding and management of vendors and contractors, define, monitor, and enforce SLAs and performance metrics
• Manage and supervise facility staff and external technicians for on time maintenance, troubleshooting, and lifecycle activities of electrical subsystems and Fit-out infrastructure
• Maintain compliance with statutory requirements and quality systems; support ISO 9001 aligned processes and audits
• Liaise with local authorities, utility providers, landlords, and other third parties to secure permits, inspections, and external services
• Within the scope of corporate design, drive and coordinate marketing initiatives to implement designs and create digital products

Your Qualifications

• You have an MBA degree in Operations and Marketing with 5 years of experience in managing and administration of facilities in a corporate setting
• Experience owning endtoend facility operations, vendors, contracts, and budgets, implementing ISO 9001 processes and coordinating statutory inspections
• Proactive and Self driven with excellent negotiation skills
• Practical exposure to electrical subsystems to coordinate with technicians and oversee routine maintenance and preventive maintenance
• Excellent Written and verbal communication skills
• Friendly and professional demeanor with exceptional interpersonal skills
• Problem-solving skills with multi-tasking abilities

What We Offer

• A crucial role in a young, dynamic, and fast-growing team
• A work environment that fosters trust, respect, and feedback
• A mentor helping you with your personal goals, and your management skills in particular

About us

dSPACE is a market innovator and leader in providing solutions and systems for embedded controller software development in Automotive, Aerospace and Manufacturing industries. Founded in Germany in 1988, dSPACE employs over 2,600 dedicated people worldwide, who are committed to making the embedded controls software development process more efficient through innovative tools and services.

Working at dSPACE means taking on challenging and varied tasks in a promising and exciting industry. With us, you have responsibility and can shape your personal career. A collegial and cooperative approach is as natural for us as the continuous development of your expertise.