Front Office Admin

FAAC Simply automatic.; Chennai; On-site; INR 300,000 - 450,000; Full time

Job summary

Magnetic FAAC India Pvt Ltd in Chennai (Thoraipakkam) is seeking a Front Office Admin to oversee daily office operations and support HR and other departments. You will handle correspondence, schedule meetings, manage supplies, maintain records, and ensure smooth workflows across the organization.

Ideal candidates have at least 2+ years of admin experience, strong organizational and communication skills, and proficiency in MS Office.

Qualifications

• Min 2+ years of admin experience.
• Strong communication and organizational skills.
• Proficient in MS Office.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees.
• Maintain a professional, welcoming reception area.
• Manage incoming calls, emails, and walk-in inquiries, ensuring prompt responses and appropriate routing.
• Maintain visitor records, issue visitor passes, and notify employees of guest arrivals.
• Provide administrative and clerical support to management and various departments.
• Maintain filing systems, records, data entry, and official correspondence.
• Prepare and maintain administrative reports, courier records, and other documentation.
• Schedule and coordinate meeting rooms for internal and external meetings.
• Assist with travel bookings, accommodation arrangements, and event coordination.
• Assist with employee onboarding formalities and related documentation.
• Support HR with administrative tasks and employee coordination activities.
• Track employee attendance and maintain absence records.
• Manage office stationery, pantry supplies, and other consumables, ensuring timely replenishment.
• Coordinate with vendors and service providers for office maintenance, repairs, and facility requirements.
• Ensure cleanliness, maintenance, and readiness of reception areas, meeting rooms, pantry, and other common office spaces.
• Monitor and maintain office equipment such as telephones, printers, scanners, and intercom systems.
• Oversee housekeeping, security, pantry, and facility management activities to ensure smooth day-to-day office operations.
• Ensure compliance with company administrative policies and procedures.

Skills

Office Administration

Communication skills

Organizational skills

MS Office

Customer service

Tools

MS Office

Email/Calendar tools

Job description

FAAC Technologies is a global leader in access automation and parking solutions, with over 3,800 employees in 31 countries across 5 continents. Headquartered in Bologna, Italy, and founded in 1965, we design innovative systems that simplify and secure the movement of people and vehicles - whether through automated gates, access control, doors, or smart parking solutions. Our two main business areas, Access Solutions and Parking Solutions, serve customers worldwide with a commitment to quality, innovation, and service.

Your Role

Magnetic FAAC India Pvt Ltd is currently looking for a Front Office Admin for its location Chennai (Thoraipakkam) . Overseeing daily office operations, managing administrative tasks, and ensuring smooth communication and workflows across an organization.Key duties involve handling correspondence, scheduling meetings, managing office supplies, maintaining records, and providing support to other departments like HR.The role requires strong organizational, communication, and technical skills to help an organization run efficiently. Handing incoming and outgoing correspondence, emails, and phone calls. Organize and schedule meetings, appointments, and travel arrangements. Maintain office records, documentation, and filing systems.

Key Responsibilities

Serve as the first point of contact for visitors, clients, and employees.

Maintain a professional, welcoming, and organized reception area.

Manage incoming calls, emails, and walk-in inquiries, ensuring prompt responses and appropriate routing.

Maintain visitor records, issue visitor passes, and notify employees of guest arrivals.

Provide administrative and clerical support to management and various departments.

Maintain filing systems, records, data entry, and official correspondence.

Prepare and maintain administrative reports, courier records, and other documentation.

Schedule and coordinate meeting rooms for internal and external meetings.

Assist with travel bookings, accommodation arrangements, and event coordination.

Assist with employee onboarding formalities and related documentation.

Support HR with administrative tasks and employee coordination activities.

Track employee attendance and maintain absence records.

Manage office stationery, pantry supplies, and other consumables, ensuring timely replenishment.

Coordinate with vendors and service providers for office maintenance, repairs, and facility requirements.

Ensure cleanliness, maintenance, and readiness of reception areas, meeting rooms, pantry, and other common office spaces.

Monitor and maintain office equipment such as telephones, printers, scanners, and intercom systems.

Oversee housekeeping, security, pantry, and facility management activities to ensure smooth day-to-day office operations.

Ensure compliance with company administrative policies and procedures.

Must have :

Min 2+ years of experience in admin activities

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