Front Desk Executive (Receptionist)

Scimplify; Bengaluru; On-site; INR 240,000 - 340,000; Full time

Job summary

Scimplify is seeking a well-presented Front Desk Executive to manage reception operations and provide a welcoming experience for employees and domestic and international clients. The role includes courier management, visitor coordination, and office administration across our Bengaluru site.

The ideal candidate will have excellent English and Hindi communication, strong organizational skills, and familiarity with MS Excel and VMS.

Qualifications

• Excellent verbal communication in English and Hindi.
• Kannada knowledge is an added advantage.
• Professional appearance, grooming, and a courteous, welcoming attitude.
• Basic MS Excel, data entry and record management skills.
• Familiarity with a Visitor Management System (VMS) is preferred.
• Strong organizational skills, attention to detail, and the ability to multitask.
• Good coordination and interpersonal skills to manage clients, vendors, and support staff.
• Proactive, dependable, and service-oriented approach.

Responsibilities

• Manage daily reception activities and keep front desk professional and welcoming.
• Welcome and assist domestic and international clients, guests, and visitors.
• Coordinate meetings and notify relevant employees for smooth visits.
• Coordinate courier operations, track deliveries and maintain records.
• Operate and maintain the Visitor Management System (VMS).
• Handle incoming calls and direct messages to the correct teams.
• Oversee office pantry activities and ensure cleanliness and timely refreshments.
• Maintain visitor logs and other administrative records in MS Excel.

Skills

Verbal communication

Interpersonal skills

Organization

Multitasking

Customer service mindset

Tools

MS Excel

Visitor Management System (VMS)

Record management software

Job description

Scimplify is a science-first manufacturing company for advanced materials, from specialty chemicals to the emerging building blocks of next-generation energy, life sciences and crop sciences.

We run process development and manufacturing as one continuous system. Our in-house R&D labs and scientists handle custom synthesis, route scouting and scale-up, and production runs across a global network of 500+ manufacturing partners and thousands of scientists and technical partners. That is how a new material goes from molecule to commercial scale in months, not years.

Headquartered in Bengaluru, we are a team of 450+ people across India, the USA, Japan, the UAE and Indonesia, serving 1000+ innovator customers in 30+ countries. We are backed by Accel, Bertelsmann India Investments, 3one4 Capital and Omnivore.

About the Role

We are looking for a well-presented, organized, and professional Front Desk Executive to manage reception operations and ensure a welcoming experience for employees, domestic and international clients, guests, and visitors. The ideal candidate should have excellent communication skills, a customer-focused approach, and the ability to manage courier operations, visitor coordination, office facilities, and administrative activities efficiently.

• Front Desk Management: Manage daily reception activities and ensure the front desk is professional, organised, and welcoming.
• Client & Visitor Management: Welcome and assist domestic and international clients, guests, vendors, and visitors. Coordinate meetings, notify relevant employees, and ensure a smooth visitor experience.
• International Client Coordination: Communicate professionally with international clients and visitors, ensuring courteous and efficient coordination.
• Courier Management: Manage incoming and outgoing couriers, maintain accurate dispatch and receipt records, track deliveries, and coordinate with courier partners.
• VMS Management: Operate and maintain the Visitor Management System (VMS), including visitor registration, check-in/check-out, visitor logs, and access coordination, as applicable.
• Communication & Coordination: Handle incoming calls, respond to general inquiries, and direct calls and messages to the appropriate employees or departments.
• Office Pantry Management: Coordinate with pantry staff to ensure the timely availability of refreshments, cleanliness, hygiene, and smooth day-to-day pantry operations.
• Pantry Staff Coordination: Monitor pantry staff attendance, grooming, service standards, and task completion, and coordinate with the relevant teams to address operational requirements.
• Data & Record Management: Maintain visitor logs, courier registers, pantry-related records, and other administrative data using MS Excel or similar tools.
• Administrative Support: Assist with routine office administration, documentation, meeting arrangements, and general office coordination.
• Professional Workplace Experience: Maintain a neat and professional reception area and ensure clients, guests, and employees receive a positive experience.

Required Skills & Qualifications

• Excellent verbal communication skills in English and Hindi.
• Knowledge of Kannada will be an added advantage.
• Professional appearance, grooming, and a courteous, welcoming attitude.
• Basic working knowledge of MS Excel, data entry, and record management.
• Familiarity with a Visitor Management System (VMS) is preferred.
• Strong organizational skills, attention to detail, and the ability to multitask.
• Good coordination and interpersonal skills to manage clients, vendors, and support staff.
• A proactive, dependable, and service-oriented approach.