Founder’s Office Associate

TheHireHub.Ai; Dadri; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Direct exposure to founders

Ownership in key initiatives

Noida office

Job summary

TheHireHub.AI, an AI-driven recruitment platform, is seeking a Founder’s Office Associate to work closely with the founders in our Noida office. You will move between research, planning, execution, and communication, organizing priorities and preparing business insights to accelerate initiatives.

This early-career role requires 1–4 years of experience in operations, strategy, or cross-functional coordination, with strong written and verbal communication, ownership mindset, and comfort with

Qualifications

• 1–4 years of experience in Founder’s Office or similar roles (ops, strategy, cross-functional coordination).
• Strong written and verbal communication; ability to tailor messages for founders and stakeholders.
• Ability to manage multiple priorities with accuracy, responsiveness, and follow-through.

Responsibilities

• Own founder-led projects from problem definition to execution with structured plans and milestones.
• Prepare market, customer, competitor, and business research to guide prioritization.
• Coordinate cross-functional initiatives across product, sales, marketing, operations, and customer conversations.

Skills

multitasking

communication

stakeholder management

cross-functional coordination

Education

Bachelor's degree

Tools

Docs

Spreadsheets

Presentations

CRM tools

Job description

TheHireHub.AI is an AI-driven recruitment platform founded in 2025 and headquartered in Gurugram, Haryana, India. The company automates the hiring process across sourcing, screening, engagement, and coordination, helping teams hire faster and more efficiently. Built on insights from over 3,000 global hiring projects and more than 20 years of global hiring expertise from its executive search founders, TheHireHub.AI serves mid‑market and growth‑stage companies across India, APAC, and MEA, with a growing global footprint. Its platform empowers recruiters by reducing administrative work and enabling greater focus on strategic decision‑making. The company operates with a focused team of approximately 2-10 employees, creating an environment where individual ownership, speed, and adaptability matter. TheHireHub.AI values innovation, efficiency, empowerment, and an inclusive workplace culture. This role offers close exposure to the founders and the opportunity to contribute directly to company‑building initiatives across strategy, operations, research, customer‑facing work, and execution.

About the Role

The Founder’s Office Associate will work closely with the founders to drive strategic, operational, and cross‑functional priorities for TheHireHub.AI. The role is designed for a skilled early‑career professional who can move comfortably between research, planning, execution, communication, and problem‑solving. You will help the founders organize priorities, prepare business insights, coordinate stakeholders, and ensure important initiatives move forward with speed and clarity. Success in this role means creating leverage for the founders, improving execution quality, and converting loosely defined opportunities into completed outcomes. The ideal candidate communicates confidently, manages multiple workstreams without losing detail, and takes ownership from start to finish. This is a high‑exposure role suited to someone who enjoys variety, learns quickly, handles ambiguity, and wants to understand how an AI recruitment software company is built and scaled.

Key Responsibilities

• Own founder‑led projects from problem definition through execution, using structured plans, milestones, and stakeholder follow‑ups to deliver timely business outcomes.
• Prepare market, customer, competitor, and business research that helps the founders evaluate opportunities, refine priorities, and make informed decisions.
• Coordinate cross‑functional initiatives across product, sales, marketing, operations, and customer conversations, maintaining clear ownership and momentum.
• Build concise presentations, business updates, operating documents, and decision briefs that improve alignment and accelerate founder‑level decision‑making.
• Track key priorities, action items, and dependencies through reliable systems, escalating risks early and ensuring commitments are closed.
• Support customer, partner, and internal communication by preparing context, managing follow‑ups, and representing the company with professionalism and clarity.
• Identify recurring operational gaps and implement lightweight processes, templates, and dashboards that improve execution consistency as the company grows.
• Strong verbal and written communication, with the ability to simplify complex information, present clear recommendations, and interact confidently with founders, customers, and stakeholders.
• Proven multitasking and prioritization skills, with disciplined execution across multiple simultaneous workstreams, shifting priorities, and incomplete information.
• Comfortable using productivity, documentation, presentation, spreadsheet, project‑management, and collaboration tools to organize information and create visibility.

What You’ll Bring

You bring 1-4 years of experience in a Founder’s Office or a comparable role involving business operations, strategy, project execution, or cross‑functional coordination. You communicate clearly in writing and conversation, organize information well, and can adapt your message for founders, customers, and internal teams. You are comfortable handling several priorities at once while maintaining accuracy, responsiveness, and follow‑through. You do not wait for perfect instructions; you clarify the objective, structure the problem, propose a path forward, and keep stakeholders informed. You can move between detailed execution and broader business context, understanding how individual tasks connect to company outcomes. You are skilled with common workplace tools for documents, presentations, spreadsheets, research, communication, and task tracking. You bring sound judgment, curiosity, discretion, and a bias toward action. Most importantly, you take ownership of outcomes rather than limiting yourself to assigned activities, and you are motivated by the opportunity to work closely with founders while helping build an ambitious AI recruitment software company.

Why Join Us

• Work closely with the founders and gain broad exposure to strategy, operations, product, customers, and company‑building decisions from an early stage.
• Make visible contributions in a focused startup environment where ownership, speed, and quality of execution directly influence business progress.
• Develop high‑value skills across structured problem‑solving, communication, prioritization, stakeholder management, and operating systems.

What We Offer

• Direct exposure to founders and meaningful ownership across strategic and operational initiatives in an AI‑powered recruitment software company.
• A high‑learning, cross‑functional environment where strong performance creates opportunities to take on broader responsibilities and influence company‑building priorities.
• The opportunity to work from the Noida office with a focused early‑stage team and contribute to products shaping modern recruitment workflows.