Fleet Operations Officer

Anglo-Eastern Ship Management; Navi Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Anglo-Eastern Ship Management, a global ship management company, is seeking a capable administrator to support voyage monitoring and vessel communications from its Navi Mumbai office. The role emphasizes data handling, timely notices, and coordination with branches to maintain accurate records.

Responsibilities include inspections coordination, certificate management, and ensuring timely invoicing for owners, with a focus on accuracy and compliance in a fast-paced maritime environment.

Qualifications

• University degree or equivalent tertiary qualification.
• Background in shipping studies or relevant experience with ship manager is advantageous.

Responsibilities

• Voyage monitoring and follow-up, track vessel stoppages and breaches and FSMC requirements.
• Prepare and distribute notices and guidance to vessels for port and cargo safety operations.
• Update and maintain data in operational systems and prepare periodic reports for owners and internal use.
• Coordinate inspections and surveys (SIRE, RightShip, cargo/insurance surveys) and manage certificates and documentation.
• Ensure invoices are issued and followed up for owners on costs recovery.

Skills

Fluent English

MS Office

Time management

Organization

Education

University degree

Shipping studies/experience advantageous

Job description

ROLES ACCOUNTABILITIES:

• Voyage monitoring and follow-up. Monitor and keep track on vessel’s stoppages, and breach notification, etc., and follow-up on FSMC requirements.
• Preparation of guidance and routine communications with vessels. Prepare and distribute essential notices and guidance to the vessel, conveying port and cargo safety operations, including port cautionary notices, cargo precautionary notices, and general operational guidance.
• System and data management. Update and maintain data in various operational systems, ensuring accurate entries and records, and to prepare periodic reports for shipowners and internal business usage.
• Inspections and surveys. Coordinate various inspections and surveys, including SIRE and RightShip inspections, cargo and insurance-related surveys, canine stowaway searches, PMSC arrangement, and maintain up-to-date documentation and recordsCertificates and documentation. Obtain and manage application / renewal of necessary trading and insurance certificates, coordinate with branch offices to furnish with required information to facilitate the application / renewal.
• Payment and invoice issuance. Ensure invoices are cleared in a timely manner, and follow‑up on invoice issuance for Owners on costs recovery.

KEY SKILLS AND CAPABILITIES:

Technical skills

• Fluent in spoken and written English
• Sound PC knowledge, especially with MS Office
• Dynamic & able to work under pressure with excellent time management skills
• Good organization and coordination skills with due attention to detail

Professional skills:

PROFESSIONAL EXPERIENCE AND EDUCATION :

• University graduate or equivalent tertiary qualifications
• Background in shipping studies or relevant experience with ship manager or knowledge will be an advantage

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500additionalships under crew management, and has overseen more than 1,000newbuildingsand conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Easternoperatesthrough a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Whyjoin Anglo-Eastern?

• Join a globally respectedcompanywithastrongmaritimeheritageof over 50 years

• Work in an environment anchored in integrity, trust, andlong‑term relationships

• Access continuous learning and structured career development across a truly global network

• Be part of a team committed to delivering excellence and shapinga bettermaritime future