Fleet Operations Manager

HR Yaar; Panvel; On-site; INR 350,000 - 520,000; Full time

Job summary

HR Yaar is seeking a Fleet and Site Coordination professional to manage company vehicles and machinery across Panvel project sites. You will handle documentation, servicing, and coordination with drivers, vendors, and service centers.

The role requires 2–5 years of relevant experience, proficiency in MS Excel/Word, and strong communication. Office work is four days per week with site visits two days weekly, supporting project needs.

Qualifications

• Graduate in any discipline.
• 2–5 years of relevant experience in vehicle/fleet, machinery, logistics, or site coordination.
• Knowledge of vehicle documentation, insurance, PUC, RTO procedures, and maintenance.
• Basic MS Excel and MS Word knowledge.
• Good communication, coordination, follow-up, and record-keeping skills.
• A valid driving licence will be an advantage.

Responsibilities

• Manage vehicle insurance, PUC, road tax, fitness certificates, servicing, repairs, and other documentation.
• Track document and service expiry dates and ensure timely renewals.
• Coordinate vehicle servicing, inspections, repairs, pickup, and delivery.
• Maintain updated vehicle records and service history.
• Coordinate with RTO offices, insurance companies, service centers, and vendors.
• Maintain records of all company machinery and equipment.
• Coordinate transportation and shifting of machinery from one project site to another.
• Arrange suitable transport vehicles, drivers, loading/unloading, and delivery.
• Track machinery movement and maintain transfer records.
• Coordinate machinery servicing, repairs, inspections, and maintenance.
• Coordinate with site supervisors regarding vehicle and machinery requirements.
• Arrange vehicles and machinery according to project priorities.
• Coordinate with drivers, transporters, vendors, and service providers.
• Follow up on pending work and resolve operational issues promptly.
• Report breakdowns, delays, accidents, and other major issues to management.
• Prepare daily/weekly vehicle and machinery status reports.
• Maintain records of insurance, PUC, tax, fitness, servicing, repairs, and machinery movement.
• Track maintenance and transportation expenses.
• Collect and submit quotations, bills, invoices, and supporting documents for approval.
• Provide regular updates on completed and pending work.

Job description

Working Days: Monday to Saturday - 9:30 AM to 6:00 PM

Experience: 2–5 Years

Office / Site: Office 4 days + Site visits 2 days/week

Job Purpose

To efficiently manage company vehicles and machinery, including documentation, maintenance, servicing, transportation, site transfers, and coordination with drivers, vendors, service centers, and project sites.

Key Responsibilities –

Vehicle Management

• Manage vehicle insurance, PUC, road tax, fitness certificates, servicing, repairs, and other documentation.
• Track document and service expiry dates and ensure timely renewals.
• Coordinate vehicle servicing, inspections, repairs, pickup, and delivery.
• Maintain updated vehicle records and service history.
• Coordinate with RTO offices, insurance companies, service centers, and vendors.

Machinery Management

• Maintain records of all company machinery and equipment.
• Coordinate transportation and shifting of machinery from one project site to another.
• Arrange suitable transport vehicles, drivers, loading/unloading, and delivery.
• Track machinery movement and maintain transfer records.
• Coordinate machinery servicing, repairs, inspections, and maintenance.

Site & Operations Coordination

• Coordinate with site supervisors regarding vehicle and machinery requirements.
• Arrange vehicles and machinery according to project priorities.
• Coordinate with drivers, transporters, vendors, and service providers.
• Follow up on pending work and resolve operational issues promptly.
• Report breakdowns, delays, accidents, and other major issues to management.

Reporting & Documentation

• Prepare daily/weekly vehicle and machinery status reports.
• Maintain records of insurance, PUC, tax, fitness, servicing, repairs, and machinery movement.
• Track maintenance and transportation expenses.
• Collect and submit quotations, bills, invoices, and supporting documents for approval.
• Provide regular updates on completed and pending work.

Qualifications & Skills

• Graduate in any discipline.
• 2–5 years of relevant experience in vehicle/fleet, machinery, logistics, or site coordination.
• Knowledge of vehicle documentation, insurance, PUC, RTO procedures, and maintenance.
• Basic knowledge of machinery handling and transportation.
• Basic MS Excel and MS Word knowledge.
• Good communication, coordination, follow-up, and record-keeping skills.
• A valid driving licence will be an advantage.

Work Schedule & Travel

• Monday to Saturday; working hours are 9:30 AM to 6:00 PM.
• Office work: 4 days per week at the Panvel office.
• Site visits: 2 days per week, as required for vehicle and machinery coordination.
• Site visits may include project sites, service centres, RTO offices, vendors, and other required locations.
• Occasional extended hours or emergency coordination may be required for urgent breakdowns or machinery movement.

Key Accountability

Ensure that all vehicles and machinery are properly documented, maintained, available when required, and transferred between project sites safely and on time.