Financial Admin Assistant (Accounts Payable)

Institute of Management Accountants, Inc.; Pune District; On-site; INR 240,000 - 360,000; Full time

Job summary

UPS is hiring a Financial Admin Assistant (Accounts Payable) in Pune, India. The role focuses on processing invoices, ensuring timely payments, and maintaining high accuracy across multiple regions.

You will interact with internal staff and vendors, resolve discrepancies, and support process training for the team. We value attention to detail, strong MS Office skills, and a solid understanding of accounting principles.

Qualifications

• Graduate or postgraduate in any discipline
• Excellent written and verbal communication skills
• Knowledge of MS Office applications
• Knowledge of accounting principles and purchase order/payment process
• Attention to detail and accuracy
• Ability to prioritize and multitask in a fast-paced environment

Responsibilities

• Execute day-to-day accounts payable activities for invoices and expenses
• Process invoices and perform audits for multiple regions
• Ensure timely payment of invoices with high accuracy
• Provide floor support and training on process-related items
• Respond to vendor inquiries and resolve discrepancies
• Prepare and publish quality booking reports and daily audits

Skills

MS Office

Accounting principles

Attention to detail

Data entry

Communication skills

Teamwork

Education

Graduate or postgraduate

Tools

None

Job description

Financial Admin Assistant (Accounts Payable)

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description: Admin Assistant (GRADE 6)- Accounts Payable - Shift Timings: Rotational shift (5 days a week) Job Summary

The Accounts Payable Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and flexible to work in any shift timings as per business requirement.

• Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries
• Timely payment of invoices with high level of accuracy
• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices
• Perform other job-related duties as required
• Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.
• Creating respective "Correction Forms" for rebooking purposes
• Daily checks of pending payment run
• Preparation and publishing quality booking reports
• Communicating / Providing customer service to internal customers via written email communication for all A/P related questions
• Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Creating and supervising weekly logs - unpaid invoices, open PO's, system holds etc.
• Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations
• Performing miscellaneous job-related duties as assigned

Preferred skills and qualifications.

• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Knowledge of links between F&A departments in GBS
• Good knowledge of MS Office applications
• Accuracy and attention to details
• Analytical and problem-solving skills
• Must possess advanced reasoning and research skills
• Decision making skills
• Excellent typing speed for data entry
• Ability to prioritize multi-tasks under deadlines and time constraints
• Ability to work in a team and individually with internal customer
• Knowledge of accounting principles
• Knowledge and familiarity of purchase order and payment process

Prerequisites

• Eye for details and should meet stiff deadlines
• In-depth Accounts Payable process knowledge is a must
• Have an excellent attendance track record
• Self-driven
• Strong customer orientation, understanding customer/vendor services issues
• Should be flexible with shift timings & working days as per business requirements

Education

• Graduate/Postgraduate in any discipline

Employee Type: Permanent

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