Financial Admin Assistant (Accounts Payable)

Institute of Management Accountants, Inc.; India; On-site; INR 240,000 - 520,000; Full time

Job summary

Institute of Management Accountants, Inc. is seeking a Financial Admin Assistant (Accounts Payable) to handle day-to-day AP processing, audits, and vendor interactions. The role requires attention to detail, multi-tasking, and flexibility to work in rotational shifts across business needs.

The incumbent will train team members, manage daily payment runs, and prepare reports while ensuring accuracy and compliance with audit standards. This is a permanent, full-time position based in India.

Qualifications

• Excellent written and verbal communication skills.
• Excellent interpersonal skills.
• Knowledge of links between F&A departments in GBS.
• Good knowledge of MS Office applications.
• Accuracy and attention to details.
• Analytical and problem-solving skills.
• Advanced reasoning and research skills.
• Decision making skills.

Responsibilities

• Process invoices and ensure timely payment with high accuracy.
• Interact with internal staff or vendors when discrepancies arise.
• Provide floor support and training related to processes.
• Prepare and publish quality booking and audit reports.
• Communicate with internal customers via written email for A/P questions.
• Follow up with vendors on statements and resolve discrepancies.
• Create and supervise weekly logs (unpaid invoices, open POs).
• Ensure audit requirements and regulations are met.

Skills

Excellent communication

Interpersonal skills

MS Office

Attention to detail

Analytical and problem solving

Decision making

Typing speed

Teamwork

Accounting principles

Purchase order knowledge

Education

Graduate/Postgraduate in any discipline

Tools

MS Office

Job description

Financial Admin Assistant (Accounts Payable)

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Job Description:

Admin Assistant (GRADE 6)- Accounts Payable

Shift Timings: Rotational shift (5 days a week)

Job Summary

The Accounts Payable Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and flexible to work in any shift timings as per business requirement.

Job Duties

• Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries
• Timely payment of invoices with high level of accuracy
• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices
• Perform other job-related duties as required
• Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.
• Creating respective “Correction Forms” for rebooking purposes
• Daily checks of pending payment run
• Preparation and publishing quality booking reports
• Communicating / Providing customer service to internal customers via written email communication for all A/P related questions
• Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Creating and supervising weekly logs - unpaid invoices, open PO’s, system holds etc.
• Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations
• Performing miscellaneous job-related duties as assigned

Preferred skills and qualifications.

• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Knowledge of links between F&A departments in GBS
• Good knowledge of MS Office applications
• Accuracy and attention to details
• Analytical and problem-solving skills
• Must possess advanced reasoning and research skills
• Decision making skills

• Excellent typing speed for data entry
• Ability to prioritize multi-tasks under deadlines and time constraints
• Ability to work in a team and individually with internal customer
• Knowledge of accounting principles
• Knowledge and familiarity of purchase order and payment process

Prerequisites

• Eye for details and should meet stiff deadlines
• In-depth Accounts Payable process knowledge is a must
• Have an excellent attendance track record
• Self-driven
• Strong customer orientation, understanding customer/vendor services issues
• Should be flexible with shift timings & working days as per business requirements

Education

• Graduate/Postgraduate in any discipline

Employee Type:

Permanent

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