Financial Admin Assistant (Accounts Payable)

UPS; Maharashtra; On-site; INR 350,000 - 650,000; Full time

Job summary

UPS in India (Maharashtra) invites applications for the Admin Assistant (GRADE 6) – Accounts Payable. The role handles day-to-day AP activities, processes invoices, and supports vendors and internal teams with accuracy and diligence.

The candidate will train team members, resolve country accounting queries, and adapt to rotating shifts as required to meet business needs, ensuring timely payments and quality reporting.

Qualifications

• Graduate or postgraduate in any discipline with strong accounting acumen.
• Excellent written and verbal communication skills.
• Knowledge of accounts payable processes and vendor management.
• Ability to work in rotational shifts and meet deadlines.
• Strong attention to detail and accuracy.

Responsibilities

• Process invoices and conduct audits for multiple regions with accuracy.
• Coordinate day-to-day AP activities and support team members.
• Provide floor support and training on AP processes.
• Respond to vendor inquiries and ensure timely payments.
• Prepare and publish daily/weekly AP metrics and reports.

Skills

Communication skills

Attention to detail

Analytical thinking

Multitasking

Customer orientation

Teamwork

Education

Graduate or Postgraduate in any discipline

Tools

MS Excel

MS Office

Job description

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Job Description

Admin Assistant (GRADE 6)– Accounts Payable - Shift Timings: Rotational shift (5 days a week)

Job Summary

The Accounts Payable Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and flexible to work in any shift timings as per business requirement.

Job Duties

• Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries
• Timely payment of invoices with high level of accuracy
• Interact with internal UPS staffs or vendors when there are discrepancies on the invoices
• Perform other job-related duties as required
• Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.
• Creating respective “Correction Forms” for rebooking purposes
• Daily checks of pending payment run
• Preparation and publishing quality booking reports
• Communicating / Providing customer service to internal customers via written email communication for all A/P related questions
• Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Creating and supervising weekly logs – unpaid invoices, open PO’s, system holds etc.
• Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations
• Performing miscellaneous job-related duties as assigned

Preferred Skills And Qualifications.

• Excellent written and verbal communication skills
• Excellent interpersonal skills
• Knowledge of links between F&A departments in GBS
• Good knowledge of MS Office applications
• Accuracy and attention to details
• Analytical and problem-solving skills
• Must possess advanced reasoning and research skills
• Decision making skills
• Excellent typing speed for data entry
• Ability to prioritize multi-tasks under deadlines and time constraints
• Ability to work in a team and individually with internal customer
• Knowledge of accounting principles
• Knowledge and familiarity of purchase order and payment process

Prerequisites

• Eye for details and should meet stiff deadlines
• In-depth Accounts Payable process knowledge is a must
• Have an excellent attendance track record
• Self-driven
• Strong customer orientation, understanding customer/vendor services issues
• Should be flexible with shift timings & working days as per business requirements

Education

• Graduate/Postgraduate in any discipline

Employee Type

Permanent

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