Finance Assistant
Integrella
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Job summary
Integrella seeks a highly organised, proactive Finance Assistant to support transactional finance operations across its international group of companies. Reporting to the management accountant, you will own day‑to‑day finance administration, ensuring accuracy, efficiency and minimal supervision.
This role covers Accounts Payable, expense processing, reconciliations, VAT/GST, and ERP system administration (NetSuite, Zoho).
Qualifications
- 3–5 years' experience in transactional finance or accounting
- Excellent attention to detail and high level of accuracy
- Strong organisational and time management skills
- Ability to work independently with minimal supervision
- Excellent written and spoken English
- Experience using ERP/accounting systems
- Experience using ERP or cloud-based accounting systems (NetSuite, SAP Business One, Microsoft Dynamics, Oracle, Sage Intacct, Xero)
- Experience with Zoho Projects or Zoho People
- Experience working within an international or multi-company environment
- Understanding of UK accounting practices
- Exposure to multi-currency accounting
Responsibilities
- Process supplier invoices accurately and in a timely manner across multiple group entities.
- Process employee expense claims and ensure compliance with company policies.
- Perform daily and monthly bank reconciliations, investigating and resolving reconciling items.
- Review, analyse and process corporate credit card transactions.
- Manage the shared finance inbox, responding promptly and professionally to supplier and employee queries.
- Prepare supplier payment runs in accordance with approved payment schedules.
- Maintain supplier records and reconcile supplier statements.
- Set up, maintain and close project and internal time codes within Zoho.
- Assist with month-end transactional close activities, ensuring all processing is completed within agreed deadlines.
Skills
Education
Tools
Job description
Our expert IT integration services include consulting, development, delivery, support and resourcing. Our consultants have experience of open-source andbest-of-breed technologies.
Integrella has been in the integration business for years – so can help with all aspects of integration, strategy, design, implementation. Using open source technology or partnering with all the best suppliers in the industry, we are completely vendor neutral, and work with our customers to find the best solutions for them.
Role:
We are seeking ahighly organised, proactive and self-sufficient Finance Assistant to supportthe transactional finance operations across our international group ofcompanies. Reporting to the management accountant, the successful candidatewill take ownership of the day-to-day finance administration, ensuring work iscompleted accurately, efficiently and with minimal supervision. This role isideal for someone who enjoys responsibility, is systems-oriented and is continuallylooking for ways to improve finance processes.
- Process supplier invoicesaccurately and in a timely manner across multiple group entities.
- Process employee expense claimsand ensure compliance with company policies.
- Perform daily and monthly bankreconciliations, investigating and resolving reconciling items.
- Review, analyse and processcorporate credit card transactions.
- Manage the shared finance inbox,responding promptly and professionally to supplier and employee queries.
- Prepare supplier payment runs inaccordance with approved payment schedules.
- Maintain supplier records andreconcile supplier statements.
- Set up, maintain and close projectand internal time codes within Zoho.
- Assist with month-endtransactional close activities, ensuring all processing is completedwithin agreed deadlines.
- Maintain finance master dataacross NetSuite and Zoho, ensuring records remain accurate and up to date.
- Create and maintain supplier,customer and project records within finance systems.
- Set up new employees andassociated finance system access where required.
- Support the administration ofNetSuite and Zoho, including maintaining system data and configurations.
- Assist with ERP processimprovements, system testing and implementation of new functionality.
- Reconcile project and time codeinformation between Zoho and NetSuite, investigating and resolvingdiscrepancies.
- Maintain organised audit files andsupporting documentation throughout the financial year.
- Prepare VAT, GST and otherindirect tax supporting schedules for review.
- Assist with statutory audits bypreparing information requested by external auditors.
- Maintain finance policies,procedures and process documentation.
- Ensure all accounting records arecomplete, accurate and appropriately supported.
- Support the implementation andmaintenance of robust financial controls across the Group.
- Assist with compliance activitiesacross multiple legal entities as required.
- Prepare accounting schedules andreconciliations to support month-end reporting.
- Assist with intercompanyreconciliations and balance sheet reconciliations.
- Produce recurring and ad hocreports to support the finance team.
- Identify opportunities to improvefinance processes, increase efficiency and reduce manual administration.
- Undertake additional finance andadministrative duties as required to support the wider finance function.
- 3–5 years' experience in atransactional finance or accounting role
- Excellent attention to detail andhigh level of accuracy
- Strong organisational and timemanagement skills
- Ability to work independently withminimal supervision
- Excellent written and spokenEnglish
- Experience using ERP/accountingsystems
- Experience using ERP orcloud-based accounting systems (e.g. NetSuite, SAP Business One, MicrosoftDynamics, Oracle, Sage Intacct, Xero).
- Experience with Zoho Projects orZoho People
- Experience working within aninternational or multi-company environment
- Understanding of UK accountingpractices
- Exposure to multi-currencyaccounting
- Self-motivated and proactive
- Highly organised
- Able to prioritise competingworkloads
- Strong problem-solving skills
- Professional and confidentcommunicator
- Reliable and trustworthy withconfidential information
- Positive attitude and willingnessto learn
- Process-driven with a continuousimprovement mindset
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