Filing Clerk

J Ruttonsey Trading Company; Mumbai City; On-site; INR 180,000 - 240,000; Full time

Job summary

J Ruttonsey Trading Company in Mumbai seeks an Office Filing Clerk to manage and organize export accounts documents, including purchase and sales bills, ensuring accurate filing for audit readiness. You will maintain both physical and digital filing systems and support data entry tasks as needed.

The ideal candidate has 12th or higher, 1-2 years in office administration or accounts filing, and strong English/Hindi communication, with proficiency in MS Excel and Word.

Qualifications

• 12th pass or higher; graduate preferred.
• 1-2 years in office administration or accounts filing
• Basic computer skills including MS Excel and Word
• Strong organizational skills and attention to detail
• Good communication in English/Hindi
• Punctual, reliable, and able to work independently with minimal supervision

Responsibilities

• Sort and file purchase bills, sales bills, and miscellaneous expense documents by date, vendor/buyer, and category
• Maintain organized physical and digital filing systems for accounts records
• Retrieve documents promptly when requested by accounts or management staff
• Scan and digitize bills and receipts for digital backup
• Maintain filing logs/indexes to track document location and status
• Assist in compiling documents for audits, GST filing, or accounts reconciliation
• Monitor and manage stock of filing supplies (folders, labels, storage boxes)
• Archive old records per company retention policy
• Support basic data entry and administrative tasks as needed

Skills

Data entry

Attention to detail

Organizational skills

Communication skills

Independent worker

Education

12th pass

Graduate

Tools

MS Excel

MS Word

Job description

Job Description: Office Filing Clerk Export Accounts Documentation

Position Title: Office Filing Clerk

Department: Accounts / Export Documentation

Reports To: Accounts Manager / Office Manager

Location: Mumbai

Employment Type: Full-time

Job Summary

The Office Filing Clerk will manage sorting, organizing, and maintaining export accounts documents including purchase bills, sales bills, and miscellaneous expense records ensuring accurate and easily retrievable filing for accounts and audit purposes.

Role & responsibilities

• Sort and file purchase bills, sales bills, and miscellaneous expense documents by date, vendor/buyer, and category
• Maintain organized physical and digital filing systems for accounts records
• Retrieve documents promptly when requested by accounts or management staff
• Scan and digitize bills and receipts for digital backup
• Maintain filing logs/indexes to track document location and status
• Assist in compiling documents for audits, GST filing, or accounts reconciliation
• Monitor and manage stock of filing supplies (folders, labels, storage boxes)
• Archive old records per company retention policy
• Support basic data entry and administrative tasks as needed

Requirements

• Minimum 12th pass / Graduate preferred
• 1-2 years of experience in office administration or accounts filing (freshers may also apply)
• Basic computer skills (MS Excel, Word)
• Strong organizational skills and attention to detail
• Good communication skills in English/Hindi
• Punctual, reliable, and able to work independently with minimal supervision