Field Specialist- Billing & Procurements

Sehgal Foundation; Nagarkurnool; On-site; INR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Encouragement for women candidates

Job summary

A leading non-profit organization is seeking a Field Specialist for Billing & Procurements to support rural development initiatives in Telangana. The role involves handling cash transactions, preparing expense statements, vendor coordination, and maintaining project documentation. Ideal candidates should possess strong communication and negotiation skills, a Bachelor's degree, and proficiency in MS Office. This position encourages applications from women and underrepresented groups and favors those who can join immediately.

Qualifications

• 1–2 years of experience in office administration, documentation, billing, or procurement processes.
• Basic understanding of billing procedures and procurement documentation.
• Experience in vendor coordination and purchase processes.
• Basic understanding of billing procedures and procurement documentation.
• Experience in vendor coordination and purchase processes will be an advantage.
• Good negotiation and communication skills.
• Proficiency in MS Office (Excel, Word) and basic record management.

Responsibilities

• Handle cash transactions for settlement of field staff and project expenses.
• Prepare cash expense statements and submit them to the branch.
• Identify competent vendors and contractors.
• Material procurement and monitoring of procurement procedures.
• Maintain all project-related documents and records.
• Ensure policies, procedures, and systems are adhered to during project/administrative activities.
• Monitor material utilization at site and maintain stock records.
• Collect bills from suppliers and staff; maintain project documents and MIS data.
• Prepare project progress reports and financial statements for program leaders.

Skills

Fluency in Telugu

Negotiation skills

Communication skills

Proficiency in MS Office

Vendor coordination

Procurement

Record management

MS Office

Education

Bachelor's degree in B. Com, Management, or related field

Tools

MS Office (Excel, Word)

Job description

Field Specialist- Billing & Procurements

Every person across rural India deserves to lead a more secure, prosperous, and dignified life. With that vision in mind, Sehgal Foundation’s mission is to strengthen community-led development initiatives to achieve positive social, economic, and environmental change across rural India. With support from the partners, S M Sehgal Foundation (Sehgal Foundation) designs and promotes rural development interventions that create opportunities, build resilience, and provide solutions to some of the most pressing challenges in India’s poorest communities.

S M Sehgal Foundation invites applications for the position of Field Specialist‑Billing & Procurements.

Position Requirements

• 1–2 years of experience in office administration, documentation, billing, or procurement processes is preferred; however, candidates with relevant knowledge and skills may also apply.
• Fluency in Telugu (mandatory)
• Working knowledge of Hindi and/or English
• Bachelor’s degree in B. Com, Management, or related field (preferred)
• Basic understanding of billing procedures and procurement documentation
• Experience in vendor coordination and purchase processes will be an advantage
• Good negotiation and communication skills
• Proficiency in MS Office (Excel, Word) and basic record management

Job Description

The person is primarily responsible for the coordination of accounting and administrative activities/matters in the field locations. Key responsibilities include the following:

• Handle cash transactions for the settlement of field staff and project expenses
• Prepare cash expense statements and submit the same to the respective branch
• Identification of competent vendors and contractors
• Material procurement
• Follow up and monitor the procurement procedure
• Ensure policies, procedures, and systems are adhered while executing the project or administrative activities
• Monitor the utilization of material at the site and ensure stock records
• Collection of bills from suppliers & staff
• Maintain all project related documents, beneficiary details, farmer’s agreement records, photo etc. required in the projects
• Maintain and update all project progress information and project MIS etc.
• Coordinate with Program leaders and prepare project progress report, financial statement and MIS data
• Maintain all physical and electronic copies of documents required in the project for audit and accounting purposes
• Any other works assigned
• Arrange local travel
• Arrange project and administrative events
• Record keeping and timely payment of office administrative expenses (electricity, internet, rent, etc.)
• Office automation at branch offices
• Coordination between HO and field staff for administrative issues
• Maintain leave records for field staff

Compensation

Salaries at S M Sehgal Foundation are highly competitive. Women candidates are encouraged to apply.

Location

Amrabad, Nagarkurnool district, Telangana

How to apply

For your application to be successfully submitted, kindly fill the Google form provided in the link – https://docs.google.com/forms/d/e/1FAIpQLSdgRQylTJB6h7j2p8yWkFWAUrOw8HvdJZHFhU_BFXIpW43e4w/viewform https://docs.google.com/forms/d/e/1FAIpQLSfbBZWq68taF8Odq52p9Fr5-pw3cbzWE54N35QFm_uUvj0RCA/viewform?pli=1

Preference will be given to candidates who can join immediately.

Candidates from underrepresented groups, especially women, are encouraged to apply.