Female Back Office Executive Urgently Required at Gurgaon

EH Jobs; Haridwar; On-site; INR 201,000 - 279,000; Full time

Job summary

EH Jobs in Gurugram seeks a Female Backend Executive to manage back-office operations, invoicing, and documentation. The role involves handling quotations, billing, basic accounting, and professional email communication, ensuring accuracy and timely delivery.

The ideal candidate has 1–2 years of relevant experience, familiarity with Tally, and strong MS Excel skills. Freshers are not eligible, and local Gurugram candidates are preferred.

Qualifications

• Graduate in any discipline; commerce background preferred.
• Minimum 1–2 years of backend, accounts support, billing, or office administration experience.
• Basic knowledge of accounting procedures and MS Excel.
• Proficient in composing professional emails.

Responsibilities

• Prepare quotations, sales invoices, bills, and other documents.
• Maintain quotations, invoices, and billing records with accuracy.
• Draft professional emails and coordinate with customers and vendors.
• Update records in Tally and Excel; ensure timely processing.

Skills

MS Excel

MS Word

Email communication

Tally

Quotation & invoicing

Education

Graduate in any discipline

Commerce background preferred

Tools

Tally ERP

Billing software

Job description

Job Description: Female Backend Executive

Job description

Location: Old Railway Road, Gurugram (Gurgaon), Haryana

Industry: Industrial Products Distribution

Designation: Backend Executive / Office Executive

Gender Preference: Female

Employment Type: Full-Time

Required Experience: Minimum 12 years in a similar role

Salary: 18,000–25,000 per month, depending on experience and calibre

Role Summary

We are looking for an experienced, organised, and detail-oriented Female Backend Executive to manage day-to-day back-office operations, basic accounting activities, documentation, quotation and invoice preparation, and professional email communication.

The candidate should have practical experience in a similar backend, accounts support, or office administration role. Basic knowledge of accountancy and working familiarity with Tally, billing, invoicing, and quotation preparation are essential.

The ideal candidate should be comfortable handling customer and vendor communications, responding to queries through email, and ensuring that all office documentation and backend activities are completed accurately and on time.

Candidates must have at least 1–2 years of relevant work experience. Freshers are not eligible and should not apply.

Key Responsibilities

1. Quotations, Billing & Invoicing

• Prepare quotations, price offers, sales invoices, bills, and other business documents.
• Ensure accuracy of product descriptions, quantities, rates, taxes, and other details in quotations and invoices.
• Maintain records of quotations issued, invoices generated, and pending customer enquiries.
• Follow up on quotations and coordinate with the concerned team regarding customer requirements and order status.
• Assist in maintaining sales, purchase, and billing records.

2. Basic Accounting & Tally

• Perform routine accounting and data-entry activities.
• Use Tally for relevant accounting entries and record maintenance.
• Assist with maintaining customer and vendor ledgers and other accounting records.
• Support basic documentation relating to payments, receipts, purchases, and sales.
• Maintain proper filing and organisation of financial and business documents.
• Ensure accuracy and completeness of accounting-related data.

3. Email Communication & Customer Coordination

• Draft and send professional emails to customers, vendors, and other business contacts.
• Respond to incoming emails and resolve routine queries independently wherever possible.
• Provide appropriate responses to customer enquiries relating to quotations, invoices, orders, and documentation.
• Follow up on pending emails and ensure timely communication.
• Escalate queries requiring approval or technical input to the concerned team.
• Maintain professional communication standards in all written correspondence.

4. Backend & Office Administration

• Maintain organised records of quotations, invoices, orders, and other office documents.
• Enter and update information accurately in Tally, Excel, and other relevant systems.
• Coordinate with internal teams to ensure smooth processing of customer requirements.
• Assist in routine office administration and documentation.
• Track pending tasks and follow up to ensure timely completion.
• Handle assigned responsibilities independently while maintaining accuracy and confidentiality.

Mandatory Skills & Qualifications

• Graduate in any discipline; a Commerce background will be preferred.
• Minimum 1–2 years of experience in a similar backend, accounts support, billing, or office administration role.
• Basic knowledge of accountancy and accounting procedures.
• Working knowledge of Tally is essential.
• Practical ability to prepare quotations, invoices, bills, and other business documents.
• Good written communication skills and the ability to draft professional emails.
• Ability to understand email queries and respond with appropriate resolutions.
• Basic proficiency in MS Excel, MS Word, email, and other office applications.
• Good typing accuracy, attention to detail, and organisational skills.

Desired Candidate Profile

• Female candidate with relevant prior work experience.
• Responsible, systematic, and detail-oriented.
• Capable of managing routine backend and accounting support activities independently.
• Comfortable communicating with customers and vendors over email and telephone.
• Able to manage multiple tasks and meet deadlines.
• Professional in conduct, with a positive attitude and willingness to take ownership of assigned responsibilities.

Important Eligibility Requirement

Freshers are strictly not required. Candidates must have at least 1–2 years of practical experience in a similar role, with working knowledge of Tally, basic accounting, quotation and invoice preparation, and professional email communication.

Candidates without relevant experience or without basic Tally and billing knowledge should not apply.

ONLY LOCAL CANDIDATES OF GURUGRAM WILL BE PREFERRED

Compensation

Salary will be in the range of 18,000–25,000 per month, depending on the candidate’s relevant experience, practical skills, and overall suitability.