Facility Executive

Cushman and Wakefield; Gurugram District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Cushman & Wakefield is seeking an Executive - Facility to oversee all soft and engineering services, ensuring smooth operations and compliance across the complex in India. The role reports to the Operations Manager and requires active supervision of daily rounds, maintenance activities, and client coordination.

You will manage budgets, approvals for purchases and manpower, ensure statutory compliance by contractors, and prepare monthly management reports.

Qualifications

• Experience in facility management operations and oversight of soft and engineering services.

Responsibilities

• Reports to Operation Manager and supervises activities pertaining to all soft services, engineering services and other services as per scope of work to ensure smooth operation.
• Takes regular rounds of the complex and supervises major or critical activities.
• Supervise major/minor breakdowns affecting employees and generate reports for management.
• Ensure timely submission of invoices, bills and payments to vendors; maintain Monthly Management Reports (MMR).
• Coordinate with AMC service providers for maintenance activities and ensure compliance with safety guidelines.
• Interact with residents on daily rounds and meetings; liaise with governmental agencies for NOC and permissions.
• Maintain budgets, approvals for purchases and manpower, and ensure 100% statutory compliance by contractors.

Job description

Executive - Facility Job Title

Executive - Facility Job Description Summary Job Description

• Reports to Operation Manager and Client Supervises activities pertaining to all soft services, engineering services and other services as per scope of work to ensure smooth operation.
• Takes regular rounds of the complex and take feed/ supervise any major or critical activity taking place the complex.
• Supervise any major/minor breakdown which will affect the employees.
• Generates periodical reports as required by the Management.
• Keep a control on the budgeted expenditure and appraise the management of any non- budgeted expenditure foreseen.
• To discuss with management regarding all necessary approvals for purchases and manpower.
• Timely submission of all invoices and bills and timely payment of all vendor staff
• Timely submission of MMR (Monthly Management report)
• Regularly reviews with client and Operation Manager and highlights any operational discrepancies if any.
• Review all PPM schedules, log books & checklist, service records and test certificates.
• Ensure the process and documents are followed and documents are maintained as per C&W standards
• Ensures 100% statutory compliance by contractors like ESI, PF, insurance etc.
• Co-ordinates with Annual Maintenance Contract (AMC) service providers for regular & break down maintenance activities.
• Interact with residents on daily rounds and scheduled meetings regarding any issue pertaining to the premises.
• Implements safe work practices and ensures that team members/ vendors meet all safety guidelines/ requirements.
• To ensure that all duties assigned to the Electrical Supervisor / Supervisor Panel (Advance) are being undertaken and should be cross checked, if needed.
• To ensure that duty roster of C&W staff is followed strictly. In case of sudden absenteeism, vendor SPOC/off duty staff should be contacted to ensure that adequately trained man-power is present at site.
• To guide the team for timely action on resident complaints and raise the level of complicated issues to the management for early resolution.
• To coordinate and liaise with governmental agencies for all necessary NOC s and permissions.
• To ensure that the functions of Accounts department are in time and in accordance to the expectations of Management.
• To seek growth of revenue generation for the condominium.
• To ensure the adherence to guidelines mentioned in agreement.
• To expedite the recovery of any outstanding (This has to be within the legal boundaries and any challenges faced to be informed to the management)
• To take stock of Security situation through daily reports from security officer of the site and ensure preparedness in normal circumstances as well as liaise with police department in case of any untoward situations.
• To maintain good liaisons with immediate external/local public for ensuring safe environment.
• Manage any other day-to-day requirements of property
• Inspect property for damages or maintenance requirements; schedule maintenance improvements

INCO: “Cushman & Wakefield” Experience Level Executive Level