Facility Executive

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Total Rewards Program

Job summary

Jones Lang LaSalle Incorporated in Bengaluru is seeking a Facility Executive to coordinate travel, visa, and hospitality arrangements for clients, while managing admin tasks and budgets. The role demands strong organizational and communication abilities, with experience in travel systems and visa processes.

You will handle vendor invoices, ensure compliance with travel policies, and lead admin operations with a client-centric approach in a global setting.

Qualifications

• 3–4 years of experience in travel and visa operations.
• Proficiency in travel booking systems; Amadeus/Sabre is a plus.
• Strong knowledge of travel operations and risk management.
• Ability to manage payments and vendor invoices in travel programs.

Responsibilities

• Coordinate travel bookings, visas, and hotel/airline arrangements for global guests.
• Monitor travel budgets and ensure compliance with client policies.
• Lead admin tasks and manage service contracts as approved.
• Provide leadership in admin roles and report metrics.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Executive

This role involves coordinating and arranging travel itineraries, booking accommodation and transportation, and ensuring compliance with company travel policies. The ideal candidate will possess strong organisational skills, attention to detail, and a customer-service mindset. You’ll also manage guests /global visitors flight booking visa and hotel during the stay and coordinate with client and take care of all the client’s needs to keep the relations smooth. Likewise, you’ll manage admin role and service contracts as approved by clients. Also, part of your mandate is to monitor the travel budget. As the person in charge, you’ll make sure that Company ban account and manage company credit card usage report which is supported for operations. You’ll also see to it that vendor invoice processes timely and comply with standards.

What this job involves

• Good communication skills to be able to address a global audience.
• Good Excel and PPT skills.
• Good analytical and scheduling skills.
• Basis knowledge of visa processing.
• Maintain accurate visa and travel records with documentation.
• Ensure all travel arrangements comply with client company travel policies and budgets.

Requirements

• Experience 3 to 4 yrs are preferred.
• Proficiency in travel booking systems and software.
• Knowledge of Amadeus/Sabre is an add advantage.
• Diversity candidates would be given preference.
• Strong knowledge of Travel Operations.
• Playing a key role in managing travel and visa operations roles the ideal candidate holds any degree should be capable in handling airlines and hotel booking with at least 3 to 4 years’ experience in travel and visa operations department.
• You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.
• Solid background in team management.

Leadership and Reporting

• Are you an adept leader with a proven track record in managing Admin roles?
• Are you capable of effectively rolling out improvement plans?
• Do you possess superior communications and reporting skills?

Our Hiring Process

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

What we can do for you

• Competitive pay.
• Benefits package.
• Total Rewards Program.

Location and Hours

• On-site – Bengaluru, KA
• Scheduled Weekly Hours: 48

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.