Facilities Executive

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facility Operations & Maintenance professional for on-site Bengaluru. You will develop preventive maintenance plans, manage breakdowns, coordinate with vendors, and ensure effective budgeting and records management for critical equipment and building systems.

The role requires hands-on experience with electrical, mechanical, and HVAC systems, strong documentation, and an ability to drive safety and efficiency across facilities.

Responsibilities

• Develop and implement preventive and predictive maintenance plans for equipment and building systems (electrical, mechanical, and HVAC).
• Create and maintain a maintenance schedule to minimize downtime and disruptions.
• Ensure availability of spare parts, tools, and resources required for maintenance activities.
• Plan corrective maintenance tasks based on equipment inspections and reports.
• Respond immediately to equipment breakdowns to minimize downtime.
• Diagnose faults and determine repair solutions.
• Maintain a history log of breakdowns and solutions applied.
• Develop and implement preventive maintenance schedules.
• Ensure timely servicing of critical equipment.
• Maintain records of all breakdown incidents and repair work.
• Oversee external vendors and suppliers, negotiate contracts, SLAs and ensure compliance.
• Track expenses and identify cost-saving opportunities; propose capital expenditures for upgrades.
• Maintain accurate inventory of facility assets and optimize space utilization.
• Lead emergency response efforts and coordinate with teams and authorities.
• Identify energy-saving opportunities and monitor energy consumption to improve efficiency.

Skills

Preventive maintenance

HVAC systems

Electrical & mechanical

Breakdown response

Vendor management

Budgeting & cost control

Emergency handling

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Operations & Maintenance Management:

• Develop and implement preventive and predictive maintenance plans for equipment and building systems (electrical, mechanical, and HVAC)
• Create and maintain a maintenance schedule to minimize downtime and disruptions.
• Ensure availability of spare parts, tools, and resources required for maintenance activities.
• Plan corrective maintenance tasks based on equipment inspections and reports.

Break Down Maintenance:

• Respond immediately to equipment breakdowns to minimize downtime.
• Diagnose faults and determine repair solutions.
• Conduct detailed investigations on repeated failures.
• Maintain a history log of breakdowns and solutions applied.
• Develop and implement preventive maintenance schedules.
• Ensure timely servicing of critical equipment.
• Maintain records of all breakdown incidents and repair work.

Work Order & Documentation Management:

• Maintain detailed records of maintenance activities, inspections, and repairs.
• Ensure compliance with documentation standards, including SOPs, safety procedures, and regulatory requirements.

Vendor Management:

• To oversee and manage external vendors and suppliers. Sourcing, negotiating contracts, ensuring compliance, monitoring performance, and optimizing vendor relationships to align with business objectives based on company needs.
• Negotiate contracts, pricing, and service level agreements (SLAs).
• Ensure vendors meet company policies and compliance requirements.

Budgeting & Cost Control:

• Track expenses and implement cost-saving measures without compromising quality.
• Propose capital expenditures for facility upgrades and improvements.
• Develop and manage the facilities budget, ensuring cost-effective operations.

Asset & Space Management:

• To Maintain an accurate inventory of facility assets and equipment
• Optimize space utilization for operational efficiency.
• Coordinate in workspace modifications, relocations, and renovations.

Emergency Handling:

• Lead emergency response efforts during incidents such as fire, accidents, equipment failure, or natural disasters
• Conduct risk assessments to identify potential hazards.
• Coordinate with internal teams, first responders, and government agencies.
• Plan and execute emergency drills (e.g., fire, evacuation, medical emergencies).
• Train teams on first aid, fire safety, and crisis communication.
• Ensure proper functioning of backup power systems, fire suppression systems, and security infrastructure.

Energy Conservation:

• Train teams on first aid, fire safety, and crisis communication.
• Identify opportunities for reducing energy waste and improving operational efficiency.
• Monitor and analyze energy consumption data to identify trends and inefficiencies.
• Recommend improvements to reduce costs and carbon footprint.
• Work with facility HOD, operations teams, and engineers to optimize energy use.

Maintenance Documentation:

• Maintain detailed records of maintenance activities, repairs, and inspections.
• Develop and update maintenance manuals, procedures, and guidelines.
• Ensure proper documentation of spare parts inventory and usage.
• Assist in developing and documenting preventive maintenance schedules.
• Record and track equipment performance for predictive maintenance analysis.
• Ensure proper data entry, tracking, and retrieval of maintenance records.

HSE Procedures Adherence:

• Ensure proper use of PPE (Personal Protective Equipment) and safety protocols.
• Ensure employees understand and follow emergency response procedures.
• Ensure availability of first aid kits, fire extinguishers, and other emergency resources.
• Develop and conduct HSE training sessions for employees and contractors.
• Identify potential hazards and conduct risk assessments in the workplace.
• Coordinate in conducting fire mock drill timely with H&S team

Location: On-site – Bengaluru, KA Scheduled Weekly Hours: 48

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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