Facility & Admin Executive

Arthur J. Gallagher & Co. (AJG); Ernakulam; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development

Collaborative culture

Global reach/local impact

Job summary

Gallagher in India is seeking a Transport Executive to plan, coordinate, and optimize daily transport operations with emphasis on route planning, fleet allocation, and maintaining on‑time service delivery.

You will collaborate with drivers, operations, and customers, ensuring compliance with transport regulations while controlling costs and enhancing fleet efficiency. This role requires 2–5 years of relevant experience and a Bachelor’s degree or diploma in a related field.

Qualifications

• Bachelor’s degree or diploma in Logistics, Transportation, Supply Chain, Operations, or related field.
• 2–5 years of experience in transport operations, fleet coordination, or logistics.
• Experience in route planning and vehicle scheduling is preferred.

Responsibilities

• Plan and optimize vehicle routes based on schedules, traffic, and priorities.
• Assign routes to drivers and monitor execution throughout the day.
• Re-route vehicles due to delays, emergencies, or changes.
• Ensure maximum route efficiency to reduce fuel use and time.
• Allocate suitable vehicles based on load, destination, and service needs.
• Maintain a daily allocation plan for vehicles and drivers.
• Coordinate with maintenance to dispatch roadworthy vehicles.
• Track vehicle movement, availability, and utilization.
• Coordinate with drivers for trip readiness and departures.
• Monitor breakdowns, delays, and service interruptions.
• Support vehicle replacement arrangements when needed.
• Maintain transport schedules and ensure timely pickups and deliveries.
• Review transport logs, trip sheets, fuel records, and dispatch records.
• Liaise with warehouse, logistics, sales, and customer service teams.
• Handle urgent transport requests and last-minute changes effectively.
• Monitor transport costs and identify efficiency opportunities.
• Maintain KPI reports on utilization and on-time performance.
• Assist in analyzing transport performance and improvements.

Skills

Routing

Dispatch

Fleet management

Operations coordination

MS Excel

Communication

Problem-solving

Time management

Education

Bachelor’s degree or diploma in Logistics/Transport

Tools

Transport management systems

Job description

Introduction

Welcome to Gallagher in India — where expertise, technology, and purpose come together. Since 2006, Gallagher in India has supported global teams by delivering quality, service, and speed through deep expertise, smart technology, and specialized knowledge services. More than just an operations center, it’s a place where careers grow through collaboration, continuous learning, and purposeful work. We drive efficiency, compliance, and innovation so our teams can focus on serving clients. If you enjoy solving problems and working with purpose, Gallagher is the place where you can grow and feel a sense of belonging.

Overview

The Transport Executive is responsible for planning, coordinating, and optimizing daily transport operations, with a strong focus on route planning, vehicle allocation, and on-time service delivery. The role ensures efficient use of fleet resources, cost control, compliance with transport regulations, and smooth coordination between drivers, operations, and customers.

How you'll make an impact

Routing and Dispatch

• Plan and optimize vehicle routes based on delivery/pickup schedules, traffic conditions, customer requirements, and operational priorities.
• Assign routes to drivers and monitor route execution throughout the day.
• Re-route vehicles when required due to delays, breakdowns, emergencies, or customer changes.
• Ensure maximum route efficiency to reduce fuel consumption, travel time, and empty mileage.

Vehicle Allocation

• Allocate suitable vehicles based on load type, size, destination, and service requirements.
• Ensure proper utilization of fleet resources to avoid underuse or overuse of vehicles.
• Maintain a daily allocation plan for available vehicles and drivers.
• Coordinate with maintenance teams to ensure only roadworthy vehicles are dispatched.

Fleet Coordination

• Track vehicle movement, availability, turnaround time, and utilization.
• Coordinate with drivers for trip readiness, documentation, and departure schedules.
• Monitor vehicle breakdowns, delays, and service interruptions and escalat promptly.
• Support vehicle replacement arrangements when needed.

Operational Control

• Maintain transport schedules and ensure timely pickups and deliveries.
• Review and manage transport logs, trip sheets, fuel records, and dispatch records.
• Liaise with warehouse, logistics, sales, and customer service teams to meet operational needs.
• Handle urgent transport requests and last-minute changes effectively.

Compliance and Safety

• Ensure adherence to transport laws, company policies, and safety standards.
• Verify that drivers follow road safety, load safety, and documentation requirements.
• Support vehicle inspection, insurance, permit, and fitness compliance monitoring.
• Report incidents, accidents, or violations according to company procedures.

Cost and Performance Management

• Monitor transport costs including fuel, tolls, overtime, maintenance, and third‑party transport charges.
• Identify opportunities to improve fleet efficiency and reduce operational expenses.
• Maintain KPI reports related to vehicle utilization, on‑time performance, and route efficiency.
• Assist in analyzing transport performance and recommending improvements.

Key Deliverables

• Daily route plan and vehicle allocation sheet
• Driver dispatch schedule
• Transport performance and utilization reports
• Exception and incident reports
• Updated trip and fleet records

About you

• Bachelor’s degree or diploma in Logistics, Transportation, Supply Chain, Operations, or related field.
• 2–5 years of experience in transport operations, fleet coordination, or logistics.
• Experience in route planning and vehicle scheduling is preferred.

Skills and Competencies

• Strong knowledge of routing, dispatch, and fleet management
• Ability to allocate vehicles efficiently based on operational needs
• Good communication and coordination skills
• Problem-solving and decision‑making ability
• Strong organizational and time‑management skills
• Proficiency in MS Excel and transport management systems
• Understanding of traffic regulations and transport compliance
• Ability to work under pressure and manage multiple priorities

Personal Attributes

• Detail-oriented
• Proactive and adaptable
• Team player
• Customer‑focused
• Responsible and safety‑conscious

Additional Information

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well‑being
• Career development opportunities and ongoing learning
• A collaborative, people‑first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)