Facility & Admin Executive

Arthur J. Gallagher & Co. (AJG); Shimoga District; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Competitive compensation

Benefits programs

Career development

Collaborative culture

Global reach with local impact

Job summary

Gallagher in India is seeking a Facilities Executive to ensure smooth, safe, and efficient day-to-day workplace operations in the Shimoga district. You will coordinate maintenance, manage vendors, and support employees with facility services to enable productive work.

The role requires strong organizational skills, vendor management, and problem-solving abilities, with a focus on safety and efficient space utilization in a dynamic office environment.

Qualifications

• Graduate in any discipline.
• Experience in facilities management, administration, or workplace operations preferred.
• Basic knowledge of MS Office and reporting tools.

Responsibilities

• Oversee daily facilities and office services operations.
• Coordinate maintenance, repairs, and housekeeping activities.
• Manage vendors for security, pantry, pest control, electrical, plumbing, and other services.
• Ensure safety, health, and facility standards compliance.
• Monitor office supplies, utilities, and inventory.
• Assist in seating arrangements and office space utilization.
• Address employee facility requests promptly and maintain service contracts records.

Skills

Vendor management

Communication

Organizational skills

Problem solving

Attention to detail

Education

Graduate in any discipline

Tools

MS Office

Reporting tools

Job description

Introduction

Welcome to Gallagher in India — where expertise, technology, and purpose come together. Since 2006, Gallagher in India has supported global teams by delivering quality, service, and speed through deep expertise, smart technology, and specialized knowledge services. More than just an operations center, it’s a place where careers grow through collaboration, continuous learning, and purposeful work. We drive efficiency, compliance, and innovation so our teams can focus on serving clients. If you enjoy solving problems and working with purpose, Gallagher is the place where you can grow and feel a sense of belonging.

Overview

AFacilities Executive is responsible for ensuring the smooth, safe, and efficient day-to-day operation of the workplace or facility. The role involves managing office maintenance, vendor coordination, workspace services, and supporting employees with facility-related needs.

How you’ll make an impact

• Oversee the daily operations of office and facility services


• Coordinate maintenance, repairs, and housekeeping activities


• Manage vendors for security, housekeeping, pantry, pest control, electrical, plumbing, and other services


• Ensure compliance with safety, health, and facility standards


• Monitor office supplies, utilities, and facility-related inventory


• Support seating arrangements, office space utilization, and workplace readiness


• Handle employee requests related to facility issues and resolve them promptly


• Maintain records of service contracts, invoices, and vendor performance


• Assist in organizing office moves, internal events, and workplace changes


• Conduct regular inspections to ensure cleanliness, safety, and functionality


• Liaise with building management and internal teams for smooth operations

About you

Skills Required :

• Good communication and vendor management abilities


• Strong organizational and coordination skills


• Problem-solving and troubleshooting skills


• Knowledge of workplace safety and facility operations


• Attention to detail


• Ability to manage multiple tasks efficiently

Qualifications :

• Graduate in any discipline


• Experience in facilities management, administration, or workplace operations preferred


• Basic knowledge of MS Office and reporting tools

Additional Information

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation


• Comprehensive benefits programs designed to support your well-being


• Career development opportunities and ongoing learning


• A collaborative, people-first culture with accessible leadership


• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)