Facilities coordinator MIS

Jones Lang LaSalle (JLL); Kamrup Metropolitan; On-site; INR 400,000 - 650,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Guwahati is seeking a versatile MIS and Admin professional to support enterprise software, data reporting, and office operations. You will coordinate cross-functional teams and ensure data accuracy, security, and compliant processes.

The role covers system maintenance, report automation, vendor coordination, and facility management, with a focus on efficient administrative workflows and effective project support.

Qualifications

• Bachelor’s degree in Business Administration, Information Systems, or related field.
• 2-4 years experience in MIS and administrative roles.
• Proficiency in MS Office Suite, database management, and enterprise software systems.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and interpersonal abilities.

Responsibilities

• Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms.
• Generate automated reports and dashboards for management decision-making.
• Ensure data accuracy, system backups, and user access management across all business applications.
• Troubleshoot system issues and coordinate with IT support for technical resolutions.
• Oversee daily office operations including facility management, vendor coordination, and administrative process optimization.
• Manage office supplies, equipment procurement, and maintenance schedules.
• Coordinate meeting logistics, travel arrangements, and executive calendar management.
• Ensure compliance with company policies and regulatory requirements.
• Collect, validate, and analyze business data from multiple sources to create comprehensive reports.
• Develop standardized reporting templates for various departments.
• Maintain databases for HR records, vendor information, and operational metrics.
• Support audit processes by preparing documentation and system reports.
• Identify opportunities to digitize manual processes and improve administrative workflows.
• Implement automated solutions for routine tasks such as expense reporting, leave management, and document approvals.
• Create and update standard operating procedures for both technical and administrative functions.
• Provide technical support and training to employees on system usage and administrative procedures.
• Coordinate between different departments to ensure smooth information flow and process alignment.
• Support special projects requiring both technical and administrative expertise.
• Supervise reception, security, and housekeeping staff.
• Manage office space allocation and layout optimization.
• Coordinate with building management for maintenance issues and facility improvements.
• Handle visitor management and ensure workplace safety protocols.

Skills

Organizational skills

Communication skills

Interpersonal abilities

Multitasking

Education

Bachelor's degree in Business Administration, Information Systems, or related field

Tools

MS Office Suite

ERP

HRMS

CRM

Job description

Responsibilities

• MIS Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms. Generate automated reports and dashboards for management decision-making. Ensure data accuracy, system backups, and user access management across all business applications. Troubleshoot system issues and coordinate with IT support for technical resolutions.


• Administrative Operations Oversee daily office operations including facility management, vendor coordination, and administrative process optimization. Manage office supplies, equipment procurement, and maintenance schedules. Coordinate meeting logistics, travel arrangements, and executive calendar management. Ensure compliance with company policies and regulatory requirements.


• Data Management Reporting Collect, validate, and analyze business data from multiple sources to create comprehensive reports. Develop standardized reporting templates for various departments. Maintain databases for HR records, vendor information, and operational metrics. Support audit processes by preparing documentation and system reports.


• Process Improvement Identify opportunities to digitize manual processes and improve administrative workflows. Implement automated solutions for routine tasks such as expense reporting, leave management, and document approvals. Create and update standard operating procedures for both technical and administrative functions.


• Cross-functional Support Provide technical support and training to employees on system usage and administrative procedures. Coordinate between different departments to ensure smooth information flow and process alignment. Support special projects requiring both technical and administrative expertise.


• Office Management Supervise reception, security, and housekeeping staff. Manage office space allocation and layout optimization. Coordinate with building management for maintenance issues and facility improvements. Handle visitor management and ensure workplace safety protocols.

Required Qualifications

• Bachelors degree in Business Administration, Information Systems, or related field.


• 2-4 years experience in MIS and administrative roles.


• Proficiency in MS Office Suite, database management, and enterprise software systems.


• Strong organizational skills with ability to manage multiple priorities.


• Excellent communication and interpersonal abilities.

Location

Guwahati, Assam

Scheduled Weekly Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.