Facilities coordinator MIS

Jones Lang LaSalle (JLL); Indore District; On-site; INR 400,000 - 600,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Indore is seeking a MIS/Administration professional to manage enterprise software systems and oversee daily office operations. The role includes data collection, reporting, and process digitization across departments.

The ideal candidate has 2–4 years of MIS/administrative experience, strong MS Office skills, and the ability to coordinate cross‑functional tasks with excellent communication.

Qualifications

• Bachelor’s degree in business, information systems or related field.
• 2–4 years of MIS and administrative experience.
• Proficiency in MS Office, databases, and ERP/CRM platforms.

Responsibilities

• Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms.
• Oversee daily office operations, facility management, and administrative processes.
• Collect, validate, and analyze business data to prepare reports and templates.
• Identify opportunities to digitize processes and implement automated workflows.
• Provide training and cross‑functional support on system usage and procedures.
• Supervise front desk, security, housekeeping, and office space management.

Skills

MS Office Suite

Database management

Enterprise software systems

Organizational skills

Communication

Education

Bachelor's degree in Business Administration or Information Systems

Job description

Responsibilities

• Maintain and monitor enterprise software systems including ERP, HRMS, and CRM platforms.
• Oversee Administrative Operations: Oversee daily office operations including facility management, vendor coordination, and administrative process optimization. Manage office supplies, equipment procurement, and maintenance schedules. Coordinate meeting logistics, travel arrangements, and executive calendar management. Ensure compliance with company policies and regulatory requirements.
• Data Management Reporting: Collect, validate, and analyze business data from multiple sources to create comprehensive reports. Develop standardized reporting templates for various departments. Maintain databases for HR records, vendor information, and operational metrics. Support audit processes by preparing documentation and system reports.
• Process Improvement: Identify opportunities to digitize manual processes and improve administrative workflows. Implement automated solutions for routine tasks such as expense reporting, leave management, and document approvals. Create and update standard operating procedures for both technical and administrative functions.
• Cross-functional Support: Provide technical support and training to employees on system usage and administrative procedures. Coordinate between different departments to ensure smooth information flow and process alignment. Support special projects requiring both technical and administrative expertise.
• Office Management: Supervise reception, security, and housekeeping staff. Manage office space allocation and layout optimization. Coordinate with building management for maintenance issues and facility improvements. Handle visitor management and ensure workplace safety protocols.

Required Qualifications

• Bachelors degree in Business Administration, Information Systems, or related field.
• 2-4 years experience in MIS and administrative roles.
• Proficiency in MS Office Suite, database management, and enterprise software systems.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent communication and interpersonal abilities.

Location

Indore, MP

Scheduled Weekly Hours

48