Facilities Coordinator - India

Rwdi Consulting Engineers And Scientists; Thiruvananthapuram; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Industry Leaders

Growth & Training

EAP & Well-being

Flexible work

Job summary

RWDI is seeking a Facilities Coordinator in Trivandrum with 6-10 years of experience to oversee building operations, safety, and vendor coordination.

The role emphasizes ISO-compliant QMS, coordination with IT and vendors, and ensuring services like HVAC, security, and maintenance run smoothly.

Qualifications

• UG degree and relevant work experience.
• 6–10 years in facilities or office coordination.
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficient with Microsoft Office and basic facility management tools.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to wear and use PPE.

Responsibilities

• Coordinate facility services including building maintenance, custodial, delivery, security, HVAC, and equipment maintenance.
• Conduct basic maintenance, installations, and repairs.
• Develop, implement, maintain, and improve the organization's QMS in line with ISO standards and regulations.
• Manage facilities requests and ensure timely resolution.
• Oversee external vendors, contractors, and subcontractors and ensure safety policy compliance.
• Work with IT to coordinate moves of workstations and data cabling.
• Assist planning and coordinating office moves/relocations.
• Maintain inventory and report on asset condition with capital purchase recommendations.
• Ensure compliance with building codes, lease agreements, and standards.
• Conduct safety inspections and follow up on observations.
• Plan workstation layouts and staff placements; manage onboarding/offboarding.
• Maintain floor plans and seating maps.

Skills

Facilities coordination

Vendor management

Health and safety compliance

Communication skills

MS Office

Drawings reading

Problem solving

Organizational skills

Safety equipment use

Education

UG degree

Tools

Facility management software

Job description

RWDI is seeking a motivated individual with a minimum of 6-10 years of experience to join us as a Facilities Coordinator at our Trivandrum location.

Facilities Coordinator provides high-quality facilities services. Is responsible for physical building related items, shipping as well as the physical safety of the buildings. Internally, the holder of the position will enforce security rules, follow-up on building and facility requests, facilitate negotiation with vendors and contractors, and coordinate any personnel necessary to carry out assigned projects. This role supports the India Office.

Required Skills

• Minimum of a UG degree and relevant work experience
• Proven experience in a facilities or office coordination role (6-10 years preferred).
• Strong organizational and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficient with Microsoft Office and basic facility management tools/software.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be able to wear and use appropriate person protective equipment as necessary

In addition, we would love for you to apply if the following describe you:

• Experience providing facilities and/or physical safety support for large buildings and managing external contractors/vendors
• Experience with the Microsoft Office Suite
• Ability reading and understand drawings
• Capacity to quickly learn new software
• Proven excellent communication and interpersonal skills
• Demonstrated commitment to excellent customer service
• Excellent analytical and problem-solving skills
• Demonstrated initiative to address issues as they arise
• Well-developed organizational skills
• Asset: Experience with security systems including security patrols, alarm systems, cameras, and fob systems

Benefits

• An opportunity to work with highly experienced Industry Leaders
• A variety of long-term growth and development opportunities as well as ongoing training, support and guidance
• Employee Assistance Program and Health and well-being initiatives
• Flexible work arrangements

Responsibilities

• Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance
• Conducting basic maintenance, installations, and repairs
• To develop, implement, maintain, and continuously improve the organizations Quality Management System (QMS), ensuring compliance with ISO standards, regulatory requirements, and company policies while promoting a culture of quality and continuous improvement.
• Managing facilities requests ensuring timely resolution
• Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements
• Working knowledge of health and safety regulations
• Assist planning and coordinating office moves/relocations
• Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases
• Ensuring compliance with local jurisdictional building codes, standards and lease agreements
• Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies
• Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations
• Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures
• Maintaining accurate floor plans and seating maps
• Working closely with IT to coordinate physical moves of workstations, data cabling, etc.