Executive Talent Data & System

OCS; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

OCS Services in Mumbai seeks a Recruitment Operations Analyst to own the master recruitment tracker, manage the talent database, and generate weekly and monthly reports. You will be the day-to-day link with the technology team on recruitment systems.

The longer aim is a single, clean and searchable record of every candidate OCS has met, offshore and onshore, so that any search can start from people we already know.

Qualifications

• At least 2 years in recruitment operations or a data-heavy admin role with ownership of a tracker or database used by others.
• Experience supporting a system build or migration is desirable.
• Strong Excel skills: lookups, pivots, data cleaning.
• Experience with an ATS or HR system as administrator or super user.
• Power BI or Looker experience; basic SQL.

Responsibilities

• Own the master recruitment tracker: one line per search, one record per candidate, stage and next step current.
• Load and clean CVs and interview records into the talent database from all sources.
• Produce weekly pipeline and monthly function reports: open searches, days open, time to offer, CVs per hire, cost per hire.
• Be the working contact for recruitment systems: document requirements, test releases, train recruiters.
• Administer job board and LinkedIn licenses, recruitment mailbox, and agency register.
• Support recruiters with interview scheduling, document collection, reference and certificate checks.
• Keep referral scheme records and positions on hold; prepare papers for monthly review.
• Prepare handover files and audit trails for seamless handovers.

Skills

Excel

Data analysis

Data cleaning

Power BI

SQL basics

ATS administration

Education

Engineering degree

Statistics degree

Commerce degree

Business degree

Tools

Power BI

Looker

SQL (basic)

Job description

This role keeps the Talent Acquisition function running on one set of numbers. It owns the master recruitment tracker, the OCS talent database and the weekly and monthly reporting, and it is the day to day link with the technology team on recruitment systems.

The longer aim is a single, clean and searchable record of every candidate OCS has met, offshore and onshore, so that any search can start from people we already know. The person in this role builds that record and keeps it accurate.

About Us

OCS Services is a seasoned player in the oil and gas industry, delivering world-class services across offshore and onshore operations. As a joint venture between Planet Energy and BW Offshore, we specialize in Operations & Maintenance, Asset Integrity Management, and Integrated Crew Management.

With global operations spanning Singapore, India, UAE, Brazil, Côte d’Ivoire, and Nigeria, we are strategically positioned to support energy production safely, sustainably, and reliably. Our expertise, cutting-edge technology, and commitment to sustainability enable us to drive excellence in complex energy projects around the world.

At OCS, we are guided by four core values that define everything we do – Trust · Driven · Care · Innovation.

• Own the master recruitment tracker: one line per search, one record per candidate, stage and next step always current. Chase recruiters for updates and check the data every week.
• Load and clean CVs and interview records from every source into the talent database: agencies, referrals, job boards, LinkedIn and business teams. Remove duplicates, tag by role, discipline, certificates, experience and availability.
• Produce the weekly pipeline report and the monthly function report: open searches, days open, time to offer, CVs per hire, back out rate and cost per hire, by team and by business.
• Be the working contact for the technology team on recruitment systems: document requirements, test releases, load data, train recruiters and keep the systems and the tracker in step.
• Administer job board and LinkedIn licences, the recruitment mailbox and the agency register: terms, fees, renewal dates and performance.
• Support recruiters with interview scheduling, document collection, reference and certificate checks and client CV submission packs when volumes are high.
• Keep the referral scheme records and the list of positions on hold, and prepare the papers for the monthly review.
• Prepare handover files and audit trails so every search can be picked up by another recruiter without loss.

What We Are Looking For

• Qualifications:
• Graduate in engineering, statistics, computer applications, commerce or business.
• Any certification in Excel, data analysis or an HR system is welcome.
• Years of Experience:
• 3 to 5 years
• Previous Experience:
• A. ESSENTIAL: At least 2 years in recruitment operations, recruitment coordination, HR MIS or a data heavy administrative role, with ownership of a tracker or database used by others.
• B. DESIRABLE: Experience supporting a system build or migration; experience in a manning, staffing or recruitment agency back office.
• Very strong Excel: lookups, pivots, data cleaning, structured tables. Comfortable handling thousands of records accurately.
• Careful and consistent with data; notices errors and fixes the source, not just the report.
• Able to write a clear requirement, test a system and explain it to colleagues who are not technical.
• Organised, follows through and works to weekly deadlines without being chased.
• Experience with an applicant tracking system or HR system as an administrator or super user.
• Power BI, Google Looker or similar reporting tools; basic SQL.
• Experience in a recruitment operations, RPO or HR shared services team.
• Interest in oil and gas, marine or engineering roles and their certifications.

Target Industry and Companies

• A. Recruitment operations and RPO teams, HR shared services, staffing and manning companies.
• B. Randstad, Adecco, TeamLease, Quess, ManpowerGroup, NES Fircroft, Brunel, Airswift operations teams; HR MIS teams at large engineering or services companies; recruitment coordinators at IT services firms.
• Department: Talent Acquisition (ICM)
• Reporting to: Talent Acquisition Lead, India

OCS Services seamlessly blends the formidable strengths of BW Offshore and the Planet Group, with a rich legacy of experience in the Oil & Gas industry. With offices in five countries – Singapore, India, UAE, Nigeria, and Brazil – we are strategically positioned to address the dynamic needs of the global energy sector.