Executive Secretary to Managing Director

Simplyhired; Mumbai City; On-site; INR 2,031,000 - 2,433,000; Full time

Benefits offered by this job

Cell phone reimbursement

Commuter assistance

Flexible schedule

Food provided

Health insurance

Internet reimbursement

Leave encashment

Paid sick time

Provident Fund

Work from home

Job summary

Simplyhired is seeking an experienced Administrative Role professional based in Mumbai to manage records, minutes, governance documents and notices, and to coordinate major meetings (AGM/SGM/MC). The role also involves custodianship of the common seal and ensuring compliance with statutory requirements.

You will support the Treasurer, assist in budgeting, liaise with government bodies and advocates, and handle member communications.

Qualifications

• Graduate degree required; preference for Management / Commerce / Law / BE / Administration background.

Responsibilities

• Maintain official records, minutes, membership register, correspondence, bye-laws and statutory documents.
• Draft notices, circulars and letters; manage AGM, SGM and MC/GC meetings; custodianship of common seal.
• Coordinate with committee chairmen, government departments, construction-industry stakeholders, auditors, consultants and staff.
• Supervise day-to-day Association functioning.
• Support Treasurer in books, membership fee collection and approved vendor payments.
• Assist annual budget; maintain vouchers and bills for audit; ensure funds are deposited securely and used for approved purposes.
• Ensure returns, audit, elections and compliance under Society/Association Act and local rules.
• Coordinate court cases and legal matters; liaise with Central/State Government, Municipal Corporation and policymakers; handle grievances.
• Act as communication bridge between members and President, Trustees, Office Bearers, MC/GC and service providers.

Skills

Administration

Documentation

Drafting

Meeting management

Govt liaison

Legal coordination

Member relations

Stakeholder management

Education

Graduate degree

Job description

Administrative Role

Maintain official records, minutes, membership register, correspondence, bye-laws and statutory documents; draft notices, circulars and letters; manage AGM, SGM and MC/GC meetings; act as custodian of common seal and important documents.

Operational / ManagementImplement

Managing Committee and General Body resolutions; coordinate with committee chairmen, government departments, construction-industry stakeholders, auditors, consultants and staff; supervise day-to-day Association functioning.

Financial RoleSupport Treasurer in books, membership fee collection and approved vendor payments; assist annual budget; maintain vouchers and bills for audit; ensure funds are deposited securely and used only for approved purposes.

Legal & ComplianceEnsure returns, audit, elections and compliance under Society/Association Act, bye-laws and local authority rules; coordinate court cases and legal matters; liaise with Central/State Government, Municipal Corporation and policymakers; handle member grievances.

Member RelationsAct as communication bridge between members and President, Trustees, Office Bearers, MC/GC and service providers; ensure members are informed about decisions, accounts and Association activities.

OVERALL PROFILE – SOURCE PROFILE SUMMARY

1. Tackling industry problems by obtaining expert opinion.

2. Drafting memoranda and official documents.

3. Handling normal correspondence.

4. MC/GC affairs and meeting-related coordination.

5. Overall general administration.

6. Liaison with advocates at various High Courts and the Supreme Court.

7Attending courts as required.

8Executive Secretary duties and responsibilities to be discharged as laid down in applicable Rules & Regulations.

EDUCATION : Graduate degree required; preference for Management / Commerce / Law /BE / Administration background.

Reporting To President, Office Bearers, Managing Committee & Trustees

Experience : Senior-level experience in administration, association / chamber / secretariat, construction industry, legal coordination or similar role.

Key Competencies : Administration, documentation, drafting, meeting management, government liaison, legal coordination, member relations, compliance and stakeholder management

AGE : 45-55 YEARS (MAX)

Candidate shpuld be Mumbai only.

Pay: Up to ₹200,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Food provided
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Provident Fund
• Work from home

Work Location: In person