Executive Secretary to Directors

Alvino Infra Projects Pvt Ltd; Ghaziabad District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Alvino Infra Projects Pvt Ltd in Modinagar, Ghaziabad is seeking an Executive Secretary to Directors to support leadership with calendar management, MoM drafting, and high-level liaison. You will coordinate with corporate offices and government bodies, arranging domestic travel and preparing executive communications.

The role requires 5–6 years of experience and an MBA (preferred). It offers a permanent, full-time position with a competitive CTC in the ₹8.0–12.0 LPA range.

Qualifications

• MBA (preferred in Business/Management) and 5–6 years of relevant experience.
• Strong communication, high emotional intelligence and professional demeanour.
• Willingness to travel domestically to Mumbai, Bengaluru, New Delhi and other hubs.

Responsibilities

• Executive gatekeeping and calendar management for Directors.
• Organize board meetings and document MoMs.
• Coordinate with corporate offices and government bodies.
• Manage travel and logistics for domestic engagements.
• Prepare letters, reports, and expense tracking.

Skills

Calendar management

MoM drafting

Stakeholder liaison

Travel coordination

Executive communications

Education

MBA

Job description

Urgent Opening: Executive Secretary to Directors

Company Description :

Alvino Infra Projects is a fast-growing Engineering, Procurement, and Construction (EPC) powerhouse contributing heavily to India’s infrastructure growth. From renewable energy and oil & gas to large-scale electrical and civil projects, we build the future.

Check our website - https://www.alvinoinfra.com

Location :

Location: Modinagar, Ghaziabad (201204) — Great news: Commuting is smooth and hassle-free now thanks to RapidMetro/RapidX connectivity!

Title - Executive Secretary to Directors

We are looking for a powerhouse Executive Secretary to Directors—someone who commands the room with sharp body language, a strong mindset, and an unshakeable, cheerful smile that represents our brand with pride!

What Makes You the Ideal Fit?

• The Face & Voice of Leadership: Impeccable, presentable communication skills with a warm, welcoming, yet firm demeanour.
• Sharp & Strategic Mindset: High emotional intelligence, incredible attention to detail, and a confident personality capable of handling high-stakes corporate interactions.
• The Proactive Proxy: Beyond managing calendars and emails, you should be sharp enough to draft crisp Minutes of Meeting (MoM), drive critical action items, and attend meetings on behalf of the Directors when required.
• Negotiation & Liaison Master: Adept at handling external stakeholders, corporate offices, and government bodies.
• Ready for the Skies: Open to domestic business travel (including key visits to corporate/government offices in Mumbai, Bengaluru, New Delhi, and other hubs).

Key Responsibilities:

• Executive Gatekeeping: Managing complex schedules, high-priority emails, and acting as a seamless communication bridge for the Board of Directors.
• Meeting Management: Organizing board sessions, documenting accurate MoMs, and occasionally stepping in to represent leadership in meetings.
• Corporate Liaison: Frequent coordination with corporate and government offices, utilizing strong negotiation and interpersonal skills.e
• Travel & Logistics: End-to-end management of seamless domestic and outstation travel schedules.
• Documentation & Expenses: Drafting professional letters, executive reports, presentations, and managing expense tracking.

Why Join Us?

• Dynamic Growth: Work directly with top leadership in a financially robust, high-impact EPC environment.
• Attractive Remuneration: Competitive pay package that honour’s your talent and drive.

Employment Terms & Details:

• Employment Type: Permanent (Full-time)
• Location: Modinagar, Ghaziabad (201204) — Great news: Commuting is smooth and hassle-free now thanks to RapidMetro/RapidX connectivity!
• Experience: 5 - 6 Years
• Qualification: MBA (Preferred in Business/Management)
• Age Bracket: 25–40 Years
• Notice Period: Immediate to 30 Days preferred
• Working Hours: 10:00 AM to 7:00 PM
• Working Days: Monday to Saturday
• CTC Range: ₹8.0 LPA – ₹12.0 LPA (Negotiable based on experience and fit)
• Joining Timeline: Immediate to 30 days preferred