Deputy Manager - CS

GJEPC India (The Gem and Jewellery Export Promotion Council); Mumbai; On-site; INR 1,500,000 - 2,200,000; Full time

Job summary

GJEPC India (The Gem and Jewellery Export Promotion Council) is seeking a qualified Company Secretary to manage corporate secretarial duties, MCA filings, and governance processes. The role focuses on maintaining statutory records, drafting key documents, and coordinating with regulators and auditors to ensure timely compliance.

Ideal candidates hold ICSI membership with 6–10 years of experience in secretarial and regulatory functions, capable of handling board processes and multiple deadlines

Qualifications

• Experience in corporate secretarial and legal compliance functions.

Responsibilities

• Prepare Notices, Agendas, Resolutions, and Minutes for Board Meetings, Committee Meetings, AGMs and EGMs.
• File statutory e-forms and returns with MCA within prescribed timelines.
• Prepare and submit quarterly statutory compliance reports and other regulatory filings.
• Handle incorporation of new companies and post-incorporation compliance.
• Maintain statutory registers and secretarial documentation as per legal requirements.
• Liaise with regulatory authorities, auditors, and internal stakeholders on compliance matters.
• Review and draft agreements, contracts, and corporate documents.
• Draft and amend MoA, AoA, Bye-Laws, and internal policies.
• Support governance and risk management policy development.

Skills

Legal compliance

Board processes

MCA filings

Contract drafting

Stakeholder management

Deadline driven

Education

Company Secretary (ICSI)

Job description

Ensure compliance with the provisions of the Companies Act, 2013, and other applicable statutory and regulatory requirements.

Prepare Notices, Agendas, Resolutions, and Minutes for Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).

File statutory e-forms and returns with the Ministry of Corporate Affairs (MCA) within prescribed timelines.

Prepare and submit quarterly statutory compliance reports and other regulatory filings.

Handle incorporation of new companies and ensure compliance with all post-incorporation requirements.

Maintain and update statutory registers, records, and secretarial documentation as per legal requirements.

Liaise with regulatory authorities, government departments, statutory auditors, and internal auditors on compliance-related matters.

Manage and maintain the organization's legal document repository.

Review, draft, and finalize agreements, contracts, and other legal documents.

Draft and amend the Memorandum of Association (MoA), Articles of Association (AoA), Bye-Laws, and internal policies.

Support the development and review of corporate governance and risk management policies.

Handle matters related to the Right to Information (RTI) Act and coordinate responses to statutory requests.

Manage compliance related to Intellectual Property Rights (IPR), including trademarks, patents, and copyrights.

Preferred Candidate Profile

• Qualified Company Secretary (Member of ICSI).
• 6–10 years of experience in corporate secretarial and legal compliance functions.
• Strong knowledge of the Companies Act, 2013, corporate governance practices, and MCA filings.
• Experience in managing Board processes, statutory compliances, and corporate records.
• Exposure to drafting and reviewing legal agreements and corporate documents.
• Excellent drafting, communication, coordination, and stakeholder management skills.
• Ability to work independently while managing multiple priorities and meeting statutory deadlines.