Executive Search Coordinator

Haleon Brasil Ltda.; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Haleon Brasil Ltda. is seeking an Executive Search Coordinator to support the end-to-end delivery of leadership and executive searches.

This role goes beyond traditional recruitment coordination, partnering with Executive Search Leads to drive search execution and ensure a high-quality candidate experience. You will manage multiple searches from initiation to closure, coordinate interviews across senior stakeholders, maintain search trackers, reports and dashboards, and translate recruitment

Qualifications

• Experience supporting leadership/Executive Hiring is mandatory.
• Experience with an Executive Search Firm or Recruitment Agency is mandatory.
• Excellent organisational and project coordination skills.
• Strong written and verbal communication with senior stakeholders.

Responsibilities

• Coordinate multiple executive searches from initiation through closure with timelines.
• Manage complex interview scheduling across senior stakeholders and global teams.
• Maintain search trackers, pipelines, reports and dashboards.
• Ensure timely communication between search leads, stakeholders and candidates.
• Translate recruitment data into actionable insights and support process improvements.

Skills

Project coordination

Stakeholder management

Excellent written and verbal comms

Attention to detail

Data interpretation

CRM/ATS proficiency

Interview scheduling

Tools

CRM

ATS

LinkedIn Insights

Copilot/ChatGPT

Job description

Welcome to Haleon. We're a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we've grown, evolved and are now entering an exciting new chapter - one filled with bold ambitions and enormous opportunity.

Our trusted portfolio of brands - including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® - lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science.

Now it's time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose - to deliver better everyday health with humanity - at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.

Key Eligibility Requirements

• Immediate joiners only
• Prior experience supporting Leadership / Executive Hiring is mandatory
• Prior experience with an Executive Search Firm / Recruitment Agency is mandatory

About the Role

We are looking for an Executive Search Coordinator to support the end-to-end delivery of leadership and executive searches.

This role goes beyond traditional recruitment coordination. You will partner closely with Executive Search Leads to drive search execution, candidate and stakeholder experience, data accuracy, reporting, market intelligence, and process excellence.

Key Responsibilities

• Coordinate multiple executive searches from initiation through closure, ensuring timelines and key milestones remain on track.
• Manage complex interview scheduling across senior stakeholders, candidates, and global teams.
• Maintain search trackers, candidate pipelines, reports, presentations, and other key deliverables.
• Ensure timely and seamless communication between Executive Search Leads, stakeholders, and candidates.
• Track key search metrics, including time-to-fill, pipeline health, diversity metrics, and conversion rates .
• Leverage dashboards and analytics to support better search decisions.
• Proactively identify opportunities to simplify and improve search processes.

Candidate & Stakeholder Experience

Deliver a high-touch, discreet, and professional experience for leadership-level candidates.

Manage seamless interview journeys, including briefing, logistics, scheduling, communication, and feedback coordination.

Use CRM insights and recruitment data to personalise candidate and stakeholder engagement.

Leverage automation and digital tools while maintaining a white-glove candidate experience.

Data, Reporting & Market Intelligence

• Maintain accurate and up-to-date search and candidate data within CRM/ATS platforms.
• Translate recruitment data into clear, actionable insights for Executive Search teams and stakeholders.
• Support talent mapping across industries, competitors, organisations, and relevant leadership talent pools.
• Gather market intelligence on prospective candidates, companies, and talent trends.
• Maintain internal talent intelligence and knowledge repositories.
• Use platforms such as LinkedIn Insights and CRM tools to support research and executive search delivery.

Operational Excellence & Continuous Improvement

• Standardise search templates, workflows, trackers, and best practices.
• Identify operational inefficiencies and recommend practical improvements.
• Maintain high standards of data accuracy, documentation, and data privacy.
• Contribute to digital transformation and automation initiatives within Executive Search.

Key Skills & Experience

• Prior experience in an Executive Search Firm / Recruitment Agency is essential.
• Demonstrated experience supporting Executive / Leadership Hiring.
• Exceptional organisational and project coordination skills.
• Experience managing multiple searches or projects simultaneously.
• Strong attention to detail and commitment to high-quality delivery.
• Excellent written and verbal communication skills.
• Confidence working with senior stakeholders and leadership-level candidates.
• High levels of discretion, professionalism, and confidentiality.
• Strong understanding of executive search processes, candidate pipelines, and stakeholder management.

Digital & Analytical Capabilities

• Data Literacy: Ability to interpret recruiting metrics and convert data into meaningful insights.
• Digital Fluency: Hands-on experience with CRM, ATS, recruitment, and productivity tools.
• AI Capability: Familiarity with tools such as Copilot or ChatGPT to improve productivity and workflows.
• Analytical Thinking: Ability to identify trends, risks, gaps, and opportunities within search data.