Executive Search Coordinator

12216 Haleon India Consumer Health Private Limited; Bengaluru; On-site; INR 1,200,000 - 2,500,000; Full time

Job summary

Haleon is seeking an Executive Search Coordinator to drive end-to-end leadership and executive search delivery. You will partner with Executive Search Leads to ensure precise execution, superior candidate experience, and high-quality reporting, data accuracy, and process excellence.

The role requires strong project management, the ability to handle multiple senior-level searches in a fast-paced environment, and hands-on experience with CRM/ATS tools to support analytics and stakeholder

Qualifications

• Prior experience in an Executive Search Firm / Recruitment Agency is essential.
• Demonstrated experience supporting Executive / Leadership Hiring.
• Exceptional organisational and project coordination skills.
• Experience managing multiple searches or projects simultaneously.

Responsibilities

• Coordinate multiple executive searches from initiation through closure, ensuring timelines and key milestones remain on track.
• Manage complex interview scheduling across senior stakeholders, candidates, and global teams.
• Maintain search trackers, candidate pipelines, reports, presentations, and other key deliverables.
• Ensure timely and seamless communication between Executive Search Leads, stakeholders, and candidates.

Skills

Executive search experience

Leadership hiring

Project coordination

Stakeholder management

Data analytics

Tools

CRM/ATS

Recruitment tools

Job description

Key Eligibility Requirements

Please note that the following are mandatory requirements for this opportunity: Immediate joiners only Prior experience supporting Leadership / Executive Hiring is mandatory Prior experience with an Executive Search Firm / Recruitment Agency is mandatory.

About the Role

We are looking for an Executive Search Coordinator to support the end-to-end delivery of leadership and executive searches. This role goes beyond traditional recruitment coordination. You will partner closely with Executive Search Leads to drive search execution, candidate and stakeholder experience, data accuracy, reporting, market intelligence, and process excellence. The ideal candidate will bring strong exposure to executive/leadership hiring, excellent project management skills, and the ability to manage multiple senior-level searches in a fast-paced environment.

Key Responsibilities

Executive Search Delivery & Project Management

Coordinate multiple executive searches from initiation through closure, ensuring timelines and key milestones remain on track. Manage complex interview scheduling across senior stakeholders, candidates, and global teams. Maintain search trackers, candidate pipelines, reports, presentations, and other key deliverables. Ensure timely and seamless communication between Executive Search Leads, stakeholders, and candidates. Track key search metrics, including time-to-fill, pipeline health, diversity metrics, and conversion rates. Leverage dashboards and analytics to support better search decisions. Proactively identify opportunities to simplify and improve search processes.

Candidate & Stakeholder Experience

Deliver a high-touch, discreet, and professional experience for leadership-level candidates. Manage seamless interview journeys, including briefing, logistics, scheduling, communication, and feedback coordination. Use CRM insights and recruitment data to personalise candidate and stakeholder engagement. Leverage automation and digital tools while maintaining a white-glove candidate experience.

Data, Reporting & Market Intelligence

Maintain accurate and up-to-date search and candidate data within CRM/ATS platforms. Translate recruitment data into clear, actionable insights for Executive Search teams and stakeholders. Support talent mapping across industries, competitors, organisations, and relevant leadership talent pools. Gather market intelligence on prospective candidates, companies, and talent trends. Maintain internal talent intelligence and knowledge repositories. Use platforms such as LinkedIn Insights and CRM tools to support research and executive search delivery.

Operational Excellence & Continuous Improvement

Standardise search templates, workflows, trackers, and best practices. Identify operational inefficiencies and recommend practical improvements. Maintain high standards of data accuracy, documentation, and data privacy. Contribute to digital transformation and automation initiatives within Executive Search.

Key Skills & Experience

Prior experience in an Executive Search Firm / Recruitment Agency is essential. Demonstrated experience supporting Executive / Leadership Hiring. Exceptional organisational and project coordination skills. Experience managing multiple searches or projects simultaneously. Strong attention to detail and commitment to high-quality delivery. Excellent written and verbal communication skills. Confidence working with senior stakeholders and leadership-level candidates. High levels of discretion, professionalism, and confidentiality. Strong understanding of executive search processes, candidate pipelines, and stakeholder management.

Digital & Analytical Capabilities

Data Literacy: Ability to interpret recruiting metrics and convert data into meaningful insights. Digital Fluency: Hands‑on experience with CRM, ATS, recruitment, and productivity tools. AI Capability: Familiarity with tools such as Copilot or ChatGPT to improve productivity and workflows. Analytical Thinking: Ability to identify trends, risks, gaps, and opportunities within search data. Process Mindset: Strong focus on continuous improvement, standardisation, and operational efficiency.

Job Posting End Date

2026-11-09

Equal Opportunities

Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong. During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees. The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions.

Adjustment or Accommodations Request

If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information we provide us in confidence.

Note to candidates

The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.

Welcome to Haleon. We’re a purpose-driven, world‑class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity. Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science. Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.