Executive - Lab Admin

Keka Technologies Private Limited; Attibele; On-site; INR 550,000 - 750,000; Full time

Job summary

Keka Technologies Private Limited in Bengaluru, India, is seeking a Lab & Facility Operations Executive to ensure smooth administrative operations of the laboratory and facilities, coordinate with internal teams and external vendors, and maintain a safe, compliant work environment.

The role involves managing procurement, inventory, records, regulatory permits, and documentation, supporting audits, and collaborating with finance for budgeting and payments, while upholding safety standards.

Qualifications

• Experience working in laboratory, R&D, manufacturing, healthcare, or life sciences environments.
• Familiarity with regulatory compliance, audits, and vendor management processes.
• Knowledge of procurement and facility management best practices.

Responsibilities

• Manage day-to-day laboratory administration, facility operations, and front-desk coordination.
• Coordinate with building management, IT, housekeeping, security, and external vendors to ensure smooth operations.
• Oversee procurement and inventory management of laboratory supplies, consumables, stationery, and office essentials.
• Maintain records and asset registers for laboratory equipment, furniture, and IT hardware.
• Manage and organize laboratory documentation, including SOPs, contracts, licenses, insurance records, and statutory documents.
• Support the acquisition and renewal of regulatory permits, registrations, and compliance-related approvals.
• Track compliance calendars and ensure timely renewals of licenses, certifications, and statutory requirements.
• Coordinate procurement activities, vendor onboarding, purchase orders, and invoice processing.
• Work closely with the finance team to support budgeting, expense tracking, and payment processing.
• Assist in audits, inspections, and compliance reviews by maintaining accurate documentation and records.
• Ensure adherence to company policies, safety standards, and operational best practices.
• Prepare and maintain operational, procurement, inventory, and compliance reports.

Skills

Laboratory administration

Facility operations

Vendor management

Procurement

Inventory management

Regulatory compliance

Audits & inspections

Budgeting

Documentation

Safety standards

Job description

We are a specialty chemicals manufacturing company with a full stack solution from R&D to manufacturing and doorstep delivery of innovative chemicals. Headquartered in Bengaluru, India we cater to pharmaceutical, agrochemical, industrial chemicals, personal care, and home care industries.

Our B2B fulfillment platform supports businesses globally in developing and manufacturing chemicals from lab to commercial scale. With a team of in-house R&D experts and scientists, we offer custom synthesis and route scouting services to support manufacturers in product development.

We are VC backed - here is a read . We are 450+ people strong and have entities in India, Japan, USA, UAE and Indonesia. We are currently exporting to over 17 countries from India.

The Lab & Facility Operations Executive will be responsible for ensuring the smooth functioning of laboratory administrative operations, facility management, compliance documentation, and procurement activities. The role requires close coordination with internal teams, vendors, and regulatory authorities to maintain an efficient, safe, and compliant work environment.

Key Responsibilities

• Manage day-to-day laboratory administration, facility operations, and front-desk coordination.
• Coordinate with building management, IT, housekeeping, security, and external vendors to ensure smooth operations.
• Oversee procurement and inventory management of laboratory supplies, consumables, stationery, and office essentials.
• Maintain records and asset registers for laboratory equipment, furniture, and IT hardware.
• Manage and organize laboratory documentation, including SOPs, contracts, licenses, insurance records, and statutory documents.
• Support the acquisition and renewal of regulatory permits, registrations, and compliance-related approvals.
• Track compliance calendars and ensure timely renewals of licenses, certifications, and statutory requirements.
• Coordinate procurement activities, vendor onboarding, purchase orders, and invoice processing.
• Work closely with the finance team to support budgeting, expense tracking, and payment processing.
• Assist in audits, inspections, and compliance reviews by maintaining accurate documentation and records.
• Ensure adherence to company policies, safety standards, and operational best practices.
• Prepare and maintain operational, procurement, inventory, and compliance reports.

Preferred Qualifications

• Experience working in laboratory, R&D, manufacturing, healthcare, or life sciences environments.
• Familiarity with regulatory compliance, audits, and vendor management processes.
• Knowledge of procurement and facility management best practices.