Executive - Lab Admin

Scimplify; Attibele; On-site; INR 600,000 - 900,000; Full time

Job summary

Scimplify seeks a Lab & Facility Operations Executive to ensure smooth laboratory administration, facility management, compliance documentation, and procurement activities. The role requires coordination with internal teams, vendors, and regulatory authorities to maintain a safe, compliant work environment.

The candidate will manage day-to-day operations, oversee procurement and inventory, maintain SOPs and licenses, and support audits and regulatory renewals.

Qualifications

• Experience in laboratory, R&D, manufacturing, healthcare or life sciences environments.
• Familiarity with regulatory compliance, audits, and vendor management processes.
• Knowledge of procurement and facility management best practices.

Responsibilities

• Manage day-to-day laboratory administration and facility operations.
• Coordinate with building management, IT, housekeeping, security, and vendors.
• Oversee procurement and inventory of laboratory supplies, consumables, stationery, and office essentials.
• Maintain records and asset registers for laboratory equipment and IT hardware.
• Manage laboratory documentation including SOPs, contracts, licenses, insurance records, and statutory documents.
• Support acquisition and renewal of regulatory permits, registrations, and compliance-related approvals.
• Track compliance calendars and renew licenses, certifications, and statutory requirements.
• Coordinate procurement activities, vendor onboarding, purchase orders, and invoice processing.
• Assist finance with budgeting, expense tracking, and payments.
• Support audits, inspections, and compliance reviews with accurate documentation.
• Ensure adherence to company policies, safety standards, and operational best practices.
• Prepare and maintain operational, procurement, inventory, and compliance reports.

Skills

Laboratory administration

Vendor management

Procurement & inventory

Job description

About Us

We are a specialty chemicals manufacturing company with a full stack solution from R&D to manufacturing and doorstep delivery of innovative chemicals. Headquartered in Bengaluru, India we cater to pharmaceutical, agrochemical, industrial chemicals, personal care, and home care industries.

About Us

We are a specialty chemicals manufacturing company with a full stack solution from R&D to manufacturing and doorstep delivery of innovative chemicals. Headquartered in Bengaluru, India we cater to pharmaceutical, agrochemical, industrial chemicals, personal care, and home care industries. Our B2B fulfillment platform supports businesses globally in developing and manufacturing chemicals from lab to commercial scale. With a team of in-house R&D experts and scientists, we offer custom synthesis and route scouting services to support manufacturers in product development. We are VC backed - here is a read. We are 450+ people strong and have entities in India, Japan, USA, UAE and Indonesia. We are currently exporting to over 17 countries from India. Read to learn more https://lnkd.in/gd7brT8S

Role Summary

The Lab & Facility Operations Executive will be responsible for ensuring the smooth functioning of laboratory administrative operations, facility management, compliance documentation, and procurement activities. The role requires close coordination with internal teams, vendors, and regulatory authorities to maintain an efficient, safe, and compliant work environment.

Key Responsibilities

• Manage day-to-day laboratory administration, facility operations, and front-desk coordination.
• Coordinate with building management, IT, housekeeping, security, and external vendors to ensure smooth operations.
• Oversee procurement and inventory management of laboratory supplies, consumables, stationery, and office essentials.
• Maintain records and asset registers for laboratory equipment, furniture, and IT hardware.
• Manage and organize laboratory documentation, including SOPs, contracts, licenses, insurance records, and statutory documents.
• Support the acquisition and renewal of regulatory permits, registrations, and compliance-related approvals.
• Track compliance calendars and ensure timely renewals of licenses, certifications, and statutory requirements.
• Coordinate procurement activities, vendor onboarding, purchase orders, and invoice processing.
• Work closely with the finance team to support budgeting, expense tracking, and payment processing.
• Assist in audits, inspections, and compliance reviews by maintaining accurate documentation and records.
• Ensure adherence to company policies, safety standards, and operational best practices.
• Prepare and maintain operational, procurement, inventory, and compliance reports.

Preferred Qualifications

• Experience working in laboratory, R&D, manufacturing, healthcare, or life sciences environments.
• Familiarity with regulatory compliance, audits, and vendor management processes.
• Knowledge of procurement and facility management best practices.