Executive, HR Operations

PAPILLON RESOURCE MANAGEMENT PVT. LTD.; Mumbai; Hybrid; INR 420,000 - 580,000; Full time

Job summary

PAPILLON RESOURCE MANAGEMENT PVT. LTD. is seeking an HR Operations Executive to streamline HR processes, manage the employee lifecycle, and maintain HR data with high accuracy.

The role covers onboarding, payroll coordination, compliance, and employee engagement while upholding confidentiality and data integrity. Office-based in Mumbai with potential for occasional remote work and travel for HR events.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field.
• 1–3 years of experience in HR operations or related field.
• Proficient in MS Office and HRIS systems; strong communication and confidentiality.

Responsibilities

• Onboarding & Offboarding: coordinate orientation, documentation, training coordination, exit formalities and clearances.
• HR Administration: maintain employee records, attendance, leaves, payroll inputs, reports and documentation.
• Policy & Compliance: ensure policies are current and communicated; assist with policy implementation and labor law compliance.
• Payroll & Benefits Administration: assist payroll data accuracy; manage employee benefits including insurance and provident fund.
• Employee Engagement & Relations: support engagement initiatives, handle grievances, plan events and activities.
• Recruitment Support: assist with interviews, reference checks, candidate comms, job postings.
• HR Projects: contribute to system implementations, process improvements, or talent management initiatives.

Skills

MS Office

HRIS systems

Organizational skills

Communication & interpersonal skills

Confidential information handling

Labor law knowledge

Education

Bachelor's degree in Human Resources

Tools

HRIS systems

Payroll software

Job description

The HR Operations Executive will be responsible for supporting and streamlining various HR processes within the organization. This role includes overseeing the employee lifecycle, maintaining HR data and documentation, ensuring compliance with company policies, and facilitating smooth HR operations. The ideal candidate will have strong administrative skills, attention to detail, and an in-depth understanding of HR functions.

Key Responsibilities:

1. Employee Onboarding & Offboarding:
   • Coordinate and manage onboarding processes, including new employee orientation, documentation, and training coordination.
   • Handle employee exit formalities, conduct exit interviews, and ensure proper clearance procedures.
2. HR Administration:
   • Maintain and update employee records in the HRIS system.
   • Manage attendance, leave applications, and payroll inputs.
   • Prepare HR-related reports and documentation as required by management.
   • Address queries related to HR policies, payroll, benefits, and leave management.
3. Policy and Compliance:
   • Ensure HR policies and procedures are adhered to and regularly updated.
   • Assist with the implementation and communication of company policies and guidelines.
   • Ensure compliance with labor laws and employment regulations.
4. Payroll & Benefits Administration:
   • Assist in processing payroll by coordinating with the payroll team and ensuring accuracy of data.
   • Manage employee benefits administration, including insurance, provident fund, and other perks.
5. Employee Engagement & Relations:
   • Support HR initiatives to boost employee engagement and morale.
   • Act as a point of contact for employee grievances and elevate issues as necessary.
   • Assist in planning and organizing team-building events, celebrations, and other company activities.
6. Recruitment Support:
   • Assist the recruitment team in scheduling interviews, conducting reference checks, and managing candidate communication.
   • Maintain and update job descriptions and job postings.
7. HR Projects:
   • Contribute to various HR projects, such as system implementations, process improvements, or talent management initiatives.

Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience: 1-3 years of experience in HR operations or a related field.
• Skills:
  • Proficient in MS Office (Word, Excel, PowerPoint) and HRIS systems.
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage confidential information with integrity.
  • Knowledge of labor laws and HR compliance requirements.

Preferred:

• Familiarity with payroll and benefits administration.
• Experience in employee engagement and performance management processes.

Work Environment:

• This is an office-based position, with potential for occasional remote work.
• May require occasional travel for training or HR events.