Executive - Documentation - Container Freight Station - Vallur

DP World; Thiruvallur District; On-site; INR 279,000 - 446,000; Full time

Job summary

DP World in India is seeking a documentation/operations specialist to manage and improve documentation processes for cargo movement. The role emphasizes accuracy, timely processing, and compliance across import/export activities.

Responsibilities include coordinating with operations, handling customer queries, and ensuring proper records and KYC data. This position offers stability within a dynamic logistics environment.

Responsibilities

• Maintaining and improving documentation efficiency and effectiveness.
• Ensuring accuracy in documentation and preventing revenue leakage.
• Maintaining turnaround time (TAT) for document processing and entries.
• Avoiding delays for customers and drivers at counters.
• Generating job orders for import seal cut, import loading, and destuff empty container operations.
• Generating export laden out pass and RFID for export containers.
• Monitoring in/out movement of laden and empty containers.
• Following up with HCCAR activities and ensuring 100% compliance.
• Closing manual out records, pending invoices, and gate-out transactions in the system within timelines.
• Verifying and filing Import, Export, and Bond Bills on a daily basis.
• Maintaining EXIM register entries and proper documentation records.
• Coordinating with operations and stakeholders for smooth cargo movement and documentation compliance.

Job description

Job Description:

Key responsibilities include:

• Maintaining and improving documentation efficiency and effectiveness.
• Ensuring accuracy in documentation and preventing revenue leakage.
• Maintaining turnaround time (TAT) for document processing and entries.
• Avoiding delays for customers and drivers at counters.
• Generating job orders for import seal cut, import loading, and destuff empty container operations.
• Generating export laden out pass and RFID for export containers.
• Monitoring in/out movement of laden and empty containers.
• Following up with HCCAR activities and ensuring 100% compliance.
• Closing manual out records, pending invoices, and gate-out transactions in the system within timelines.
• Verifying and filing Import, Export, and Bond Bills on a daily basis.
• Maintaining EXIM register entries and proper documentation records.
• Coordinating with operations and stakeholders for smooth cargo movement and documentation compliance.

Reports & MIS

• Prepare and submit daily/weekly/monthly reports to HODs, Customs, Bond Officers, and shipping lines.
• Maintain TAT (Turnaround Time) reports, exception logs, and miscellaneous reports.
• Ensure systematic record maintenance in OneDrive and local storage.

Customer Service

• Handle counter-based documentation and billing queries with prompt resolution.
• Update customer information regularly, including KYC, GST, and PAN, to ensure data accuracy.
• Ensure high customer satisfaction through professional and proactive service.

Department Coordination

• Liaise with internal departments: HSE, Transport, Security, IT, and Yard Operations to ensure uninterrupted cargo and vehicle flow.
• Monitor and ensure timely RFID tag entries and follow-ups on equipment-related tasks