Executive Assistant to Vice President Office

Siemens AG; Mumbai; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Siemens Energy India Limited (SEIL) is seeking an Executive Assistant to the Vice President to ensure seamless executive support. You will manage calendars, travel, reporting, and document coordination while maintaining confidentiality and professionalism in a fast‑paced, global environment.

You will collaborate with internal and external stakeholders, prepare meetings, minutes, and agendas, and drive efficiency in administrative processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, Commerce, or related field.
• 2–4 years of experience in executive assistance, administrative support, or similar role supporting senior leadership.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Knowledge of SharePoint, SAP, Workday, Concur or similar apps is advantageous.
• MOS certification or equivalent preferred.
• Excellent verbal and written communication with senior leaders, customers, and global stakeholders.
• Strong organizational and multitasking abilities with attention to detail and discretion.
• High integrity and professionalism handling confidential information.
• Demonstrated collaboration in multicultural and global organizations.
• Proficiency in English; strong presentation and documentation skills.

Responsibilities

• Manage the Vice President’s calendar, priorities, travel plans, meetings, and appointments.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Prepare and manage executive correspondence, reports, and documentation with high accuracy and confidentiality.
• Organize internal and external meetings, leadership reviews, events, and workshops.
• Act as a point of contact for stakeholders, ensuring timely follow‑ups on matters.
• Prepare meeting agendas, capture minutes, track action items, and drive closure of deliverables.
• Support budget monitoring, expense tracking, invoice processing per policies.
• Maintain organized records and filing systems with governance and confidentiality.
• Coordinate cross‑functional activities to support project execution.
• Drive process improvements to streamline workflows and office management.
• Support leadership communications and organizational initiatives.

Skills

Communication

Organization

Multitasking

Confidentiality

Education

Bachelor’s degree

Tools

MS Office

SharePoint

SAP

Workday

Concur

MOS certification

Job description

Executive Assistant to Vice President Office

A Snapshot of Your Day (Executive Assistant to Vice President)

As the Executive Assistant to the Vice President, you will play a pivotal role in ensuring the smooth and efficient operation of executive leadership activities within Siemens Energy. You will serve as a trusted partner to the Vice President, managing priorities, coordinating critical business activities, and enabling effective decision‑making through exceptional organizational and administrative support.

In this dynamic role, you will work closely with internal and external stakeholders, supporting executive communications, calendar management, travel arrangements, reporting, and project coordination. You will ensure seamless execution of day‑to‑day operations while maintaining the highest levels of professionalism, confidentiality, and attention to detail. We are looking for a proactive and highly organized professional who can effectively manage multiple priorities, foster strong stakeholder relationships, and contribute to operational excellence within a global and multicultural environment.

How You’ll Make an Impact

• Manage the Vice President’s calendar, scheduling priorities, travel plans, meetings, and appointments to ensure optimal time management and operational effectiveness.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visa requirements, and logistics to support business objectives.
• Prepare and manage executive correspondence, reports, presentations, and documentation with a high level of accuracy, professionalism, and confidentiality.
• Organize and coordinate internal and external meetings, leadership reviews, business events, workshops, and team engagement activities.
• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and timely follow‑up on critical matters.
• Prepare meeting agendas, capture meeting minutes, track action items, and drive timely closure of commitments and deliverables.
• Support budget monitoring, expense management, invoice tracking, and administrative processes in accordance with company policies and procedures.
• Maintain organized records, documentation, and filing systems while ensuring compliance with governance and confidentiality requirements.
• Coordinate cross‑functional activities and support project execution by facilitating collaboration across teams and stakeholders.
• Drive process improvements and administrative efficiency by streamlining workflows, procedures, and office management practices.
• Support leadership communications and organizational initiatives while contributing to a positive, collaborative, and high‑performing work environment.
• Act with discretion and professionalism in handling sensitive information, executive communications, and business‑critical matters.

What You Bring

• Bachelor’s degree in Business Administration, Management, Commerce, or a related field.
• 2–4 years of experience in executive assistance, administrative support, office management, or a similar role supporting senior leadership.
• Proven experience managing executive calendars, travel arrangements, stakeholder communications, meetings, and administrative operations.
• Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Knowledge of SharePoint, SAP, Workday, Concur, or similar business applications will be considered an advantage.
• Microsoft Office Specialist (MOS) certification or equivalent professional certification is preferred.
• Excellent verbal and written communication skills with the ability to interact professionally with senior leaders, customers, and global stakeholders.
• Strong organizational and multitasking capabilities with exceptional attention to detail and the ability to manage competing priorities effectively.
• High degree of integrity, discretion, and professionalism when handling confidential information.
• Strong problem‑solving skills, proactive mindset, and the ability to work independently in a fast‑paced environment.
• Demonstrated ability to collaborate effectively within multicultural and global organizations.
• Proficiency in English with strong presentation, documentation, and communication skills.
• Passion for operational excellence, continuous improvement, and delivering exceptional support to executive leadership.

Siemens Energy India Limited (SEIL)

Siemens Energy India Limited (SEIL) has been a strategic partner in India for more than 100 years and is focused on being the most‑valued energy technology company. Our large footprint spread across the entire region (India, Sri Lanka, Bhutan, Nepal, Maldives) with state‑of‑the‑art facilities and customer installations positively impacts the lives of hundreds of millions of people, helping the countries navigate their energy transition and achieve their net‑zero targets.

SEIL is a pure play energy technology company, offering a comprehensive portfolio of products, solutions, and services designed to support our customers along the entire energy value chain to go through their energy transition journey and achieve their net‑zero targets. Our portfolio offering includes low to zero emissions power generation, power transmission and storage, and decarbonization of the industry. More information on: www.siemens-energy-india.com

Find out how you can make a difference at Siemens Energy:

https://www.siemens-energy.com/employeevideo

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by #TeamPurpleIndia. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

All employees are automatically covered under Medical Insurance. Company‑paid family floater cover extends to employee, spouse, and 2 dependent children up to 25 years of age.

Siemens Energy provides an option to opt for a Meal Card as a tax‑saving measure, as per company policy.

Flexi Pay empowers employees to customise the amount in select salary components within a defined range, optimising take‑home income from the same fixed base pay.