Executive Assistant to the CEO

NewVision Software; Pune District; On-site; INR 1,200,000 - 1,600,000; Full time

Job summary

New Vision Softcom & Consultancy Pvt. Ltd. in Pune seeks an experienced Executive Assistant to the CEO. You will own the calendar, coordinate with senior stakeholders across IST and US time zones, and ensure follow-through on commitments with discretion.

Be the operational anchor for the CEO’s office, handling travel, expenses, and executive support tasks while maintaining confidentiality and prioritising tasks for a demanding leader and external partners.

Qualifications

• 3-6 years supporting senior leaders (Director/VP and above).
• Experience coordinating across time zones and cultures.
• Proven ability to manage a demanding, fast-changing calendar under pressure, with sound prioritisation.
• Strong written English and professional poise with senior, external stakeholders.
• Absolute discretion is non-negotiable in this seat.
• Comfort with variable hours and occasional US-time zone overlap.
• Graduate / post-graduate in any discipline.

Responsibilities

• Calendar & scheduling - own the CEO’s calendar end to end across IST and US time zones, resolving conflicts before they reach the CEO.
• Stakeholder coordination - coordinate scheduling and logistics with CxOs, clients, and external partners.
• Actions tracking - capture commitments, chase owners and maintain a current view of what is outstanding for the CEO and Chief of Staff.
• Travel & itinerary - plan and manage travel and itineraries end to end.
• Expenses - handle expenses and reimbursements accurately and on time.
• Executive Support - take on other administrative or on-off projects for CEO’s office like document preparation, research, or event coordination.

Skills

Executive Calendar Management

Stakeholder Management

MS Office

Communication and Interpersonal skills

Education

Graduate / post-graduate in any discipline

Tools

MS Outlook

MS Office

Job description

Company Name New Vision Softcom & Consultancy Pvt. Ltd

Function Business Enablers (BE)

Department/Practice Administration

Organization Unit Administration

Region APAC

Country India

Base office location Pune

Working model Work from Office

Weekly Off Pune office standard

State Maharashtra

Skills

Skill

Executive Calendar Management Stakeholder Management MS Office Communication and Interpersonal skills

CERTIFICATION

Working Language

Job Description

Function

Office of the CEO

Reports to

Chief of Staff

Direct reports

None

Location

Pune

Mode

In-office

About the Role

Be the operational anchor of the CEO’s office - owning the calendar, coordination and follow-through that keep the CEO’s time and commitments dependable. NewVision delivers value to its clients, partners, associates, and leaders as a Digital Consulting and Services firm. This role exists to make the CEO’s day run cleanly and predictably, to keep senior and external stakeholders coordinated, and to ensure nothing committed is dropped - quietly, reliably and with complete discretion.

Key Responsibilities

• Calendar & scheduling - own the CEO’s calendar end to end across IST and US time zones, resolving conflicts before they reach the CEO.
• Stakeholder coordination - coordinate scheduling and logistics with CxOs, clients, and external partners.
• Actions tracking - capture commitments, chase owners and maintain a current view of what is outstanding for the CEO and Chief of Staff.
• Travel & itinerary - plan and manage travel and itineraries end to end.
• Expenses - handle expenses and reimbursements accurately and on time.
• Executive Support - take on other administrative or on-off projects for CEO’s office like document preparation, research, or event coordination.

Outcomes Owned

A reliably managed CEO schedule, coordinated stakeholders, and commitments tracked to closure - so the CEO’s time is protected, and the office’s follow-through is dependable.

Must-Have

• 3-6 years supporting senior leaders (Director/VP and above).
• Experience coordinating across time zones and cultures.
• Proven ability to manage a demanding, fast-changing calendar under pressure, with sound prioritisation.
• Strong written English and professional poise with senior, external stakeholders.
• Absolute discretion is non-negotiable in this seat.
• Comfort with variable hours and occasional US-time zone overlap.
• Graduate / post-graduate in any discipline.

Good-to-Have

• Exposure to IT services or consulting.
• Experience supporting a C-level leader.
• Familiarity with modern calendar and collaboration tooling.

Skills, Tools & Certifications

Technical & tools: Calendar and scheduling management, MS Outlook, meeting and travel coordination, expense and reimbursement tools, document and presentation preparation (MS Office); strong written and verbal communication, stakeholder management and the discretion to handle sensitive information.

What We Value

• Discretion and trustworthiness above all.
• Anticipation - resolving problems before they surface.
• Reliability and follow-through on every commitment.
• Adaptability across varied tasks and stakeholders.