EXECUTIVE ASSISTANT TO TECHNICAL DIRECTOR & PLANT HEAD

Safety Projects Pvt Ltd; Valsad District; On-site; INR 450,000 - 850,000; Full time

Job summary

Safety Projects Pvt Ltd is seeking an Executive Assistant to support the Technical Director and Plant Head with coordination, MIS and ERP reporting, and day-to-day operational tasks in a manufacturing setting.

The role requires strong communication, reporting discipline, and multi-department coordination to ensure smooth plant operations and timely management reporting.

Qualifications

• Graduate in any discipline.
• 4-8 years of relevant experience in management coordination, executive assistance, operations support, or manufacturing administration.
• ERP systems knowledge.
• Advanced Excel and reporting skills.
• Strong communication and coordination abilities.
• Documentation and reporting discipline.
• Follow-up and task management skills.
• Analytical and organizational capabilities.

Responsibilities

• Conduct daily production follow-up and status tracking.
• Prepare MIS reports, operational summaries, and management dashboards.
• Generate and maintain ERP-based reports and data tracking.
• Prepare Minutes of Meetings (MOMs) and track action point closures.
• Coordinate effectively between departments for operational and project-related activities.
• Monitor pending issues and ensure timely follow-up and resolution.
• Support management reporting and data analysis requirements.
• Coordinate with vendors and clients for operational and project-related communication.
• Maintain documentation, records, and reporting accuracy.
• Assist Technical Director and Plant Head in daily operational coordination and administrative activities.

Skills

ERP systems

Advanced Excel

Reporting

Communication

Coordination

Task management

Analytical skills

Organization

Education

Graduate in any discipline

Job description

• Safety Projects Pvt Ltd is seeking a proactive and highly organized Executive Assistant to support the Technical Director and Plant Head through effective coordination, follow-up, MIS reporting, ERP reporting, and operational assistance.


• The role requires strong communication, reporting discipline, and coordination across multiple departments to ensure smooth plant operations and timely management reporting.

About The Opportunity

• Safety Projects Pvt Ltd is seeking a proactive and highly organized Executive Assistant to support the Technical Director and Plant Head through effective coordination, follow-up, MIS reporting, ERP reporting, and operational assistance.


• The role requires strong communication, reporting discipline, and coordination across multiple departments to ensure smooth plant operations and timely management reporting.

Role & Responsibilities

• Conduct daily production follow-up and status tracking.


• Prepare MIS reports, operational summaries, and management dashboards.


• Generate and maintain ERP-based reports and data tracking.


• Prepare Minutes of Meetings (MOMs) and track action point closures.


• Coordinate effectively between departments for operational and project-related activities.


• Monitor pending issues and ensure timely follow-up and resolution.


• Support management reporting and data analysis requirements.


• Coordinate with vendors and clients for operational and project-related communication.


• Maintain documentation, records, and reporting accuracy.


• Assist Technical Director and Plant Head in daily operational coordination and administrative activities.

Skills & Qualifications

Must-Have

• Graduate in any discipline.


• 4-8 years of relevant experience in management coordination, executive assistance, operations support, or manufacturing administration.


• ERP systems knowledge.


• Advanced Excel and reporting skills.


• Strong communication and coordination abilities.


• Documentation and reporting discipline.


• Follow-up and task management skills.


• Analytical and organizational capabilities.

Preferred

• MBA preferred.


• Stability in previous employment.


• Practical manufacturing exposure.


• Strong problem-solving capability.


• Ability to work under pressure.


• Hands-on and proactive approach.


• Strong interpersonal and coordination skills.

Benefits & Culture Highlights

• Working Conditions: Manufacturing and fabrication environment; Shop floor coordination required; Inter-departmental coordination essential.


• Behavioral Expectations: Ownership mindset; Process discipline; Team collaboration; Safety consciousness; Ethical conduct; Result orientation.

Skills: erp systems,operations,communication,advanced excel,mechanical analysis